Cover Letter Templates and Samples

What Is a Cover Letter?

A Cover Letter is a short formal document submitted along with longer documents such as a job application, financial statements, visual diagrams, schemes, etc. It serves as a short description of the attachments and lets the other party understand the intended use of the files, distribute them to appropriate individuals and companies, and share the contact information of the sender.

Alternate Name:

  • Covering Letter.

It does not matter what documents you send - a simple summary of the attachments and an explanation of why you submit them and which people have to review them will ensure the issue will be handled quicker whether you are applying for a job vacancy, seek assistance from the government, or want to become a student.

Check out our library of documents below to find more Cover Letter templates. Each Cover Letter template can be customized - do not randomly send out multiple copies of the same document.

Cover Letters Types

The documents below are among the most widely used Cover Letters - you can fill out any generic Cover Letter and customize it to suit your particular needs whether you are applying for a job or filing documentation to a government agency.

  1. Job Application Cover Letter. You can complete this short statement and send it along with the Resume and Job Application. Its purpose is to confirm your interest in the job and verify the educational and professional experience that will help you succeed as an employee. Browse job-specific Cover Letter samples to use for reference when drafting your own application.
  2. Letter of Transmittal. Used to explain the intended use of the attached documents, this statement lists the files and indicates the recipient of the entire package.
  3. Statement Letter. This type of Cover Letter is a bit different from others - it is typically longer since it contains more details about the issue at hand. Additionally, it can be prepared in any situation and context whether you need to provide instructions for the documentation or address the envelope to a particular person.

How to Write a Cover Letter?

The proper Cover Letter formatting is very important - you need to impress the recipient of the documentation whether they determine your academic future or employment, already employ you, or decide a legal matter you have to resolve. Follow these steps to compose a good Cover Letter:

  1. Begin with the Cover Letter heading. Greet the recipient of the letter. Certainly, you can simply write "To whom it may concern" but it is recommended to find the name and title of the individual who will receive the documentation - it will be a great personal touch that shows you have been thorough and found the right department, office, or agency to address.
  2. Work on the body of the letter. In 2 to 4 paragraphs, you can introduce yourself, enter your position and the name of the organization you represent, state the purpose for writing, and explain the components of the envelope or attachments to your email. Try not to repeat information you submit in other documents - for instance, do not list your professional skills if you address them in your resume.
  3. Keep a polite and professional tone. Even if you send documentation to complain or you need to provide the other party to legal proceedings with required materials, do not get emotional - only refer to facts and be as formal as you can. Any Cover Letter will be considered written evidence and may be used against you if the situation escalates to the lawsuit.
  4. Prepare the closing part. In the last paragraph, you can mention the desired outcome of the letter you send - maybe, you want to be admitted to a college or be invited to a job interview. Offer the recipient to stay in touch with you by including your contact details - it is a good idea to add a phone number and a mailing address to give the addressee a choice.
  5. Sign and date the document. You may send it via certified mail if you need to obtain a receipt (when sending documentation to a business, court, or government agency) or simply compose an email which is a better option if you are sending multiple copies of documents to various individuals and entities.

How Long Should a Cover Letter Be?

There is no need to draft a long Cover Letter of three-four pages to convey the message. Since you only need to provide a brief description of the documentation and remain in contact with the recipient of the envelope, only devote several paragraphs to the letter and use smaller font if needed to print not more than one page. Use a formal Cover Letter format (introduction, main part, ending) and you will be able to get your point across and be sure the recipient knows what to do with the submitted documents.


Still looking for a particular letter? Take a look at the related templates below:

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Documents:

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This document provides a sample resume specifically designed for students seeking part-time job opportunities. It includes sections such as education, work experience (if any), skills, and contact information.

This Form is used for applying for a job and providing necessary information to potential employers. It includes personal information, education, work history, and references.

This document is an application form used for applying for employment at Jiffy Lube, an automotive service center.

This form is used for applying for employment opportunities at the Brooklyn Navy Yard Development Corporation.

This document is a cover letter that is used when applying for a tourist visa to Russia at the Consulate General of the Russian Federation. It contains important information about the purpose of your visit and other details required by the consulate.

This document is used for applying for a job at British Hydraulics, a company that specializes in hydraulic systems.

This document is used to accompany a set of documents that require authentication, such as in the case of international travel or legal proceedings. The cover letter provides a summary and explanation of the documents being submitted for authentication.

This document is used for applying for employment opportunities in Brazoria County, Texas. It is required to complete the application form as part of the job application process.

This document is for individuals seeking employment in the Marin County School Districts. It serves as a universal application for various job positions within the district.

This document is an application for the position of Security Officer at Aia.

This form is used for requesting a Certificate of Occupancy with open applications in New York City. It is accompanied by a cover letter.

This document is a cover letter used to request property access authorization for investigations at a disposal site in California. It is typically used by environmental agencies or investigative teams.

This Form is used for submitting a cover letter to a newspaper in the state of Maine.

This type of document provides instructions for completing Form CD-21C First Steps Cover Letter in Missouri. It helps individuals understand how to fill out the form correctly and provides guidance on submitting the cover letter.

This document is a fax cover sheet used for the Office of Home Energy Programs in Maryland. It is used to send important information related to home energy assistance programs.

This form is used for keeping a record of your work search activities in New Jersey. It helps track your efforts in finding employment and may be required by the state's unemployment insurance program.

This form is used to apply for a review of the impoundment of a vehicle in Yukon, Canada. It is available in English and French.

This document is an application form for individuals seeking a position as a Dispenser Operator in Prince Edward Island, Canada. It is used to collect the necessary information and qualifications of applicants for this specific job role.

This document is an application form specifically for youth employment opportunities in the Northwest Territories, Canada. It is used by young individuals who are seeking employment in the region.

This document is a cover letter used to submit verification documentation in the state of Minnesota.

This document is a cover letter template used for job applications in the state of Utah. It follows a standardized format and includes the necessary information to showcase your skills and qualifications to potential employers.

This document is a cover letter that accompanies an application for a State-Issued Certificate of Franchise Authority in South Carolina. It is used to introduce the application and provide additional information to support the request.

This document is used for applying for employment in the state of New Mexico. It helps individuals transition to new job opportunities by providing their personal information, work history, and qualifications to potential employers.

This document is a cover letter used in Oklahoma for the Form OP-060210 Attachment A Offender Accountability.

This document is used for requesting the release of records in the state of Nevada.

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