What DD Form 250 Series?
The DD 250 forms are a three-part set of reports issued by the Department of Defense (DoD) and used for documenting the inspection, acceptance, receipt, and delivery of government-owned products. The forms - also known as material inspection and receiving reports (MIRPs) - can be used as packing lists or as reports of government contract quality assurance or acceptance at the shipping destination.
The series includes three forms in total:
- DD Form 250, Material Inspection and Receiving Report;
- DD Form 250C, Material Inspection and Receiving Report (Continuation Sheet); and
- DD Form 250-1, Tanker/Barge Material Inspection and Receiving Report.
The DD Form 250 and the DD Form 250C can serve as commercial invoice support or as a contractor invoice, but cannot be used as an invoice alone. Contractors are responsible for filing the form with the only exception being those subcontractors shipping directly to the United States government.
The series may be used for sending quality data to the acceptance point in the case of origin inspections on Free-On-Board destination deliveries or a pre-inspection at the product source.
Department of Defense Form 250 Reports
Both MIRR forms are required for most contracts for supplies and services. DoD contractors are required to complete the appropriate forms with every service submission to the government if the current contract includes a DFARS Clause 252.246-7000.
MIRP forms document the inspection, acceptance, receipt, and delivery of services or product. Contractors must notify their quality inspectors or contract administrators when ready to complete an inspection. The government-required notifications should be no less than two workdays and more than seven workdays in advance. Failure to notify the government and undergo quality inspection may result in failure to ship within the contractual deadlines. Invoices for payment may be submitted strictly after a successful quality inspection.
This form is used as a packing list and to document inspection, receipt, and delivery of services or products. Sometimes incorrectly referred to as DA Form 250.
This is a continuation sheet for the DD Form 250, Material Inspection and Receiving Report. This form is used when the space provided on the main document is not enough to list the items in a shipment.
This form is used for documenting movements of petroleum products by tanker or barge to cover origin or destination acceptance of cargo. This form is also used to record shipment or receipt of Government-owned products.