"Fixtures, Fittings & Furnishings Inventory Template" - City of Bradford, West Yorkshire, United Kingdom

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INVENTORY OF FIXTURES, FITTINGS & FURNISHINGS
ADDRESS
POSTCODE
DATE PREPARED AT CHECK IN
DAY
MONTH
YEAR
DATE PREPARED AT CHECK OUT
DAY
MONTH
YEAR
METER READINGS
AT CHECK IN
AT CHECK OUT
Gas
Electricity
Water
FUEL
AT CHECK IN
AT CHECK OUT
Oil level
Solid fuel
GENERAL
AT CHECK IN
AT CHECK OUT
Chimneys and/or flues swept
YES / NO
YES / NO
Gas safety certificate provided
Issue date:
YES / NO
YES / NO
Electrical safety test carried out
Date:
Appliance instructions/user
manuals supplied/returned
YES / NO
YES / NO
Furnishing comply with current
safety regulations
YES / NO
YES / NO
Keys handed over
If Yes, list keys handed over:
YES / NO
YES / NO
TENANTS INITIALS
Page __ of __.
INVENTORY OF FIXTURES, FITTINGS & FURNISHINGS
ADDRESS
POSTCODE
DATE PREPARED AT CHECK IN
DAY
MONTH
YEAR
DATE PREPARED AT CHECK OUT
DAY
MONTH
YEAR
METER READINGS
AT CHECK IN
AT CHECK OUT
Gas
Electricity
Water
FUEL
AT CHECK IN
AT CHECK OUT
Oil level
Solid fuel
GENERAL
AT CHECK IN
AT CHECK OUT
Chimneys and/or flues swept
YES / NO
YES / NO
Gas safety certificate provided
Issue date:
YES / NO
YES / NO
Electrical safety test carried out
Date:
Appliance instructions/user
manuals supplied/returned
YES / NO
YES / NO
Furnishing comply with current
safety regulations
YES / NO
YES / NO
Keys handed over
If Yes, list keys handed over:
YES / NO
YES / NO
TENANTS INITIALS
Page __ of __.
INVENTORY OF FIXTURES, FITTINGS & FURNISHINGS
ADDRESS
POSTCODE
DATE PREPARED AT CHECK IN
DAY
MONTH
YEAR
DATE PREPARED AT CHECK OUT
DAY
MONTH
YEAR
GENERAL STANDARD OF CLEANLINESS
STANDARD AT CHECK IN
STANDARD AT CHECK OUT
Carpets
Professionally cleaned
YES/NO
YES/NO
for tenancy?
Curtains
Cleaned for tenancy
YES/NO
YES/NO
Woodwork/paintwork
Light fittings
Beds/mattresses
Linen
Upholstery
Bathrooms/toilets
Kitchen furniture/units
Appliances
Windows
Condition of gardens
TENANTS INITIALS
Page __ of __.
INVENTORY OF FIXTURES, FITTINGS & FURNISHINGS
ADDRESS
POSTCODE
DATE
DAY
MONTH
YEAR
PREPARED
PREPARED BY
ROOM TITLE (One sheet per room)
DESCRIPTION
CONDITION AT CHECK IN
CONDITION AT CHECK OUT
Decorations
Flooring
Lighting
Electrical
Outlets
Description
Fixtures
Windows
Doors
Heating
FURNISHINGS AND MOVEABLE ITEMS (within the room)
QUANTITY
DESCRIPTION
CONDITION AT CHECK
CONDITION AT CHECK
IN
OUT
TENANTS INITIALS
Page __ of __.
INVENTORY OF FIXTURES, FITTINGS & FURNISHINGS
ADDRESS
POSTCODE
DAY
MONTH
YEAR
DATE
PREPARED
PREPARED BY
FURNISHINGS AND MOVEABLE ITEMS (continued)
QUANTITY
DESCRIPTION
CONDITION AT CHECK IN
CONDITION AT CHECK
OUT
TENANTS INITIALS
Page __ of __.
ADVICE FOR USING THE INVENTORY FORMS
You are strongly advised to take professional advice where inventories are concerned.
The Association of Independent Inventory Clerks can provide the names of inventory
clerks in your area, who will produce a professional inventory at a reasonable cost. The
advantage to you is that this inventory will be seen as independent by all parties should
there be a dispute at the end of the tenancy.
If you wish to prepare your own inventory the attached forms will provide a guideline. It
is hoped that this format will help if there is a dispute.
COMPILING AN INVENTORY
1
Both tenant and landlord should sign the declaration sheet at the check in. The tenant
should not be asked to sign the inventory until they have had a chance to check it.
2
The tenant should be given a copy of the inventory and declaration sheet. The landlord
should keep the master copy. This copy should be used for the check out. If any
changes are made to the property or contents during the tenancy an addendum sheet
should be added to the inventory, signed by both tenant and landlord.
Each page should show:
3
the date the inventory was compiled or last amended
page number and total number of pages
tenants initials.
4
Be aware of the general safety issues:
5
Be accurate with your statement about cleaning. This is probably the major area in
which disputes over dilapidation charges occur. If the property is clean at the start, you
can expect it to be returned clean. However, as cleaning standards are subjective, you
should agree with the tenant that the property is clean and tidy and note this on the
declaration sheet. Wherever possible, keep receipts for cleaning, i.e. for carpets,
curtains, laundry etc.
6
The condition of any gardens should be described in layman’s terms. Include statues,
garden furniture, tools etc. State if the tenant is responsible for garden maintenance.
Tree surgery, seasonal pruning etc. would normally be considered a maintenance issue
and not the tenant’s responsibility.
7
Start a new page for each room.
8
Start each room with a description of the fixed items in the room,
e.g. decorations – state colours and/or description of wallpaper
flooring – colour and composition
electrical items – lighting, power outlets

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