DD Form 626 Motor Vehicle Inspection (Transporting Hazardous Material)

What Is DD Form 626?

DD Form 626, Motor Vehicle Inspection (Transporting Hazardous Materials) is a Department of Defense (DoD) form used for recording the examination of commercial and state vehicles transporting hazardous materials (HAZMAT) on public roadways. The Department of Defence demands this form to be completed prior to the vehicle departing or arriving at military facilities for safety reasons.

The inspection form was last revised in October 2011 with all previous editions being obsolete. An up-to-date fillable DD Form 626 is available for download and digital filing below or can be found on the Executive Services Directorate website.

What Is a DD Form 626 Used for?

The DD 626 is used for identifying possible threats while transporting hazardous cargo, such as explosives or flammables. No shipment are allowed unless the document is filled in correctly. DD Form 626 vehicle inspections are performed by the personnel at Ammunition Supply Points.

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MOTOR VEHICLE INSPECTION (TRANSPORTING HAZARDOUS MATERIALS)
(Read Instructions before completing this form.)
1. BILL OF LADING/TRANSPORTATION CONTROL NUMBER
This form applies to all vehicles which must be
marked or placarded in accordance with Title 49 CFR.
ORIGIN
DESTINATION
SECTION 1 - DOCUMENTATION
a.
b.
2. CARRIER/GOVERNMENT ORGANIZATION
3. DATE/TIME OF INSPECTION
4. LOCATION OF INSPECTION
5. OPERATOR(S) NAME(S)
6. OPERATOR(S) LICENSE NUMBER(S)
7. MEDICAL EXAMINER'S CERTIFICATE*
9. CVSA DECAL DISPLAYED ON
8. (X if satisfactory at origin)
COMMERCIAL
a. HAZMAT ENDORSEMENT
d. ERG OR EQUIVALENT COMMERCIAL:
YES
NO
YES
NO
EQUIPMENT*
b. VALID LEASE*
e. DRIVER'S VEHICLE INSPECTION REPORT*
a. TRUCK/TRACTOR
c. ROUTE PLAN
f. COPY OF 49 CFR PART 397
b. TRAILER
SECTION II - MECHANICAL INSPECTION
All items shall be checked on empty equipment prior to loading. Items with an asterisk shall be checked on all incoming loaded equipment.
10. TYPE OF VEHICLE(S)
11. VEHICLE NUMBER(S)
ORIGIN
DESTINATION
ORIGIN
DESTINATION
12. PART INSPECTED
COMMENTS
(1)
(2)
(1)
(2)
(X as applicable)
(3)
SAT UNSAT SAT UNSAT
SAT UNSAT SAT UNSAT
a. SPARE ELECTRICAL FUSES
k. EXHAUST SYSTEM
b. HORN OPERATIVE
l. BRAKE SYSTEM*
c. STEERING SYSTEM
m. SUSPENSION
d. WINDSHIELD/WIPERS
n. COUPLING DEVICES
e. MIRRORS
o. CARGO SPACE
f. WARNING EQUIPMENT
p. LANDING GEAR*
g. FIRE EXTINGUISHER*
q. TIRES, WHEELS, RIMS
h. ELECTRICAL WIRING
r. TAILGATE/DOORS*
i. LIGHTS AND REFLECTORS
s. TARPAULIN*
j. FUEL SYSTEM*
t. OTHER (Specify)
13. INSPECTION RESULTS (X one) ACCEPTED
REJECTED
(If rejected give reason under "Remarks". Equipment will be approved if deficiencies are corrected prior to loading.)
14. SATELLITE MOTOR SURVEILLANCE SYSTEM: (X one) ACCEPTED
REJECTED
15. REMARKS
16. INSPECTOR SIGNATURE (Origin)
17. INSPECTOR SIGNATURE (Destination)
SECTION III - POST LOADING INSPECTION
This section applies to Commercial and Government/Military vehicles. All items will be
ORIGIN
DESTINATION
COMMENTS
(1)
(2)
checked prior to release of loaded equipment and shall be checked on all incoming loaded
(3)
equipment.
SAT UNSAT SAT UNSAT
18. LOADED IAW APPLICABLE SEGREGATION/COMPATIBILITY TABLE OF 49 CFR
19. LOAD PROPERLY SECURED TO PREVENT MOVEMENT
20. SEALS APPLIED TO CLOSED VEHICLE; TARPAULIN APPLIED ON OPEN EQUIPMENT
21. PROPER PLACARDS APPLIED
22. SHIPPING PAPERS/DD FORM 2890 FOR GOVERNMENT VEHICLE SHIPMENTS
23. COPY OF DD FORM 626 FOR DRIVER
24. SHIPPED UNDER DOT SPECIAL PERMIT 868
25. INSPECTOR SIGNATURE (Origin)
26. DRIVER(S) SIGNATURE (Origin)
27. INSPECTOR SIGNATURE (Destination)
28. DRIVER(S) SIGNATURE (Destination)
DD FORM 626, OCT 2011
Page 1 of 3 Pages
PREVIOUS EDITION IS OBSOLETE.
Reset
Adobe Professional 8.0
MOTOR VEHICLE INSPECTION (TRANSPORTING HAZARDOUS MATERIALS)
(Read Instructions before completing this form.)
1. BILL OF LADING/TRANSPORTATION CONTROL NUMBER
This form applies to all vehicles which must be
marked or placarded in accordance with Title 49 CFR.
ORIGIN
DESTINATION
SECTION 1 - DOCUMENTATION
a.
b.
2. CARRIER/GOVERNMENT ORGANIZATION
3. DATE/TIME OF INSPECTION
4. LOCATION OF INSPECTION
5. OPERATOR(S) NAME(S)
6. OPERATOR(S) LICENSE NUMBER(S)
7. MEDICAL EXAMINER'S CERTIFICATE*
9. CVSA DECAL DISPLAYED ON
8. (X if satisfactory at origin)
COMMERCIAL
a. HAZMAT ENDORSEMENT
d. ERG OR EQUIVALENT COMMERCIAL:
YES
NO
YES
NO
EQUIPMENT*
b. VALID LEASE*
e. DRIVER'S VEHICLE INSPECTION REPORT*
a. TRUCK/TRACTOR
c. ROUTE PLAN
f. COPY OF 49 CFR PART 397
b. TRAILER
SECTION II - MECHANICAL INSPECTION
All items shall be checked on empty equipment prior to loading. Items with an asterisk shall be checked on all incoming loaded equipment.
10. TYPE OF VEHICLE(S)
11. VEHICLE NUMBER(S)
ORIGIN
DESTINATION
ORIGIN
DESTINATION
12. PART INSPECTED
COMMENTS
(1)
(2)
(1)
(2)
(X as applicable)
(3)
SAT UNSAT SAT UNSAT
SAT UNSAT SAT UNSAT
a. SPARE ELECTRICAL FUSES
k. EXHAUST SYSTEM
b. HORN OPERATIVE
l. BRAKE SYSTEM*
c. STEERING SYSTEM
m. SUSPENSION
d. WINDSHIELD/WIPERS
n. COUPLING DEVICES
e. MIRRORS
o. CARGO SPACE
f. WARNING EQUIPMENT
p. LANDING GEAR*
g. FIRE EXTINGUISHER*
q. TIRES, WHEELS, RIMS
h. ELECTRICAL WIRING
r. TAILGATE/DOORS*
i. LIGHTS AND REFLECTORS
s. TARPAULIN*
j. FUEL SYSTEM*
t. OTHER (Specify)
13. INSPECTION RESULTS (X one) ACCEPTED
REJECTED
(If rejected give reason under "Remarks". Equipment will be approved if deficiencies are corrected prior to loading.)
14. SATELLITE MOTOR SURVEILLANCE SYSTEM: (X one) ACCEPTED
REJECTED
15. REMARKS
16. INSPECTOR SIGNATURE (Origin)
17. INSPECTOR SIGNATURE (Destination)
SECTION III - POST LOADING INSPECTION
This section applies to Commercial and Government/Military vehicles. All items will be
ORIGIN
DESTINATION
COMMENTS
(1)
(2)
checked prior to release of loaded equipment and shall be checked on all incoming loaded
(3)
equipment.
SAT UNSAT SAT UNSAT
18. LOADED IAW APPLICABLE SEGREGATION/COMPATIBILITY TABLE OF 49 CFR
19. LOAD PROPERLY SECURED TO PREVENT MOVEMENT
20. SEALS APPLIED TO CLOSED VEHICLE; TARPAULIN APPLIED ON OPEN EQUIPMENT
21. PROPER PLACARDS APPLIED
22. SHIPPING PAPERS/DD FORM 2890 FOR GOVERNMENT VEHICLE SHIPMENTS
23. COPY OF DD FORM 626 FOR DRIVER
24. SHIPPED UNDER DOT SPECIAL PERMIT 868
25. INSPECTOR SIGNATURE (Origin)
26. DRIVER(S) SIGNATURE (Origin)
27. INSPECTOR SIGNATURE (Destination)
28. DRIVER(S) SIGNATURE (Destination)
DD FORM 626, OCT 2011
Page 1 of 3 Pages
PREVIOUS EDITION IS OBSOLETE.
Reset
Adobe Professional 8.0
INSTRUCTIONS
SECTION I - DOCUMENTATION
SECTION II (Continued)
General Instructions.
Item 12.a. Spare Electrical Fuses. Check to ensure that at least one
spare fuse for each type of installed fuse is carried on the vehicle as a
All items (2 through 9) will be checked at origin prior to loading.
spare or vehicle is equipped with an overload protection device
Items with an asterisk (*) apply to commercial operators or
equipment only. Only Items 2 through 7 are required to be
(circuit breaker). (49 CFR 393.95)
checked at destination.
b. Horn Operative. Ensure that horn is securely mounted and of
Items 1 through 5. Self explanatory.
sufficient volume to serve purpose. (49 CFR 393.81)
Item 6. Enter operator's Commercial Driver's License (CDL)
number or Military OF-346 License Number. CDL and OF-346
c. Steering System. The steering wheel shall be secure and must
must have the HAZMAT and other appropriate endorsements IAW
not have any spokes cracked through or missing. The steering
49 CFR 383.
column must be securely fastened. Universal joints shall not be worn,
faulty or repaired by welding. The steering gear box shall not have
Item 7. *Enter the expiration date listed on the Medical Examiner's
loose or missing mounting bolts or cracks in the gear box mounting
Certificate.
brackets. The pitman arm on the steering gear output shaft shall not
Item 8.a. Hazardous Materials Certification. In accordance with
be loose. Steering wheel shall turn freely through the limit of travel in
applicable service regulations, ensure operator has been certified
both directions. All components of a power steering system must be
to transport hazardous materials. Check the expiration date on
in operating condition. No parts shall be loose or broken. Belts shall
driver's HAZMAT Certification.
not be frayed, cracked or slipping. The power steering system shall
b. *Valid Lease. Shipper will ensure a copy of the appropriate
not be leaking. (49 CFR 396 Appendix G)
contract or lease is carried in all leased vehicles and is available
for inspection. (49 CFR 376.12 and 376.11(c)(2)).
d. Windshield/Wipers. Inspect to ensure that windshield is free
from breaks, cracks or defects that would make operation of the
vehicle unsafe; that the view of the driver is not obscured and that the
c. Route Plan. Prior to loading any Hazard Class/Division
1.1, 1.2, or 1.3 (Explosives) for shipment, ensure that the operator
windshield wipers are operational and wiper blades are in serviceable
possesses a written route plan in accordance with 49 CFR Part
condition. Defroster must be operative when conditions require. (49
397. Route Plan requirements for Hazard Class 7 (Radioactive)
CFR 393.60, 393.78 and 393.79)
materials are found in 49 CFR 397.101.
e. Mirrors. Every vehicle must be equipped with two rear vision
d. Emergency Response Guidebook (ERG) or Equivalent.
Commercial operators must be in possession of an ERG or
mirrors located so as to reflect to the driver a view of the highway to
equivalent document. Shipper will provide applicable ERG
the rear along both sides of the vehicle. Mirrors shall not be cracked
page(s) to military operators.
or dirty. (49 CFR 393.80)
e. *Driver's Vehicle Inspection Report. Review the operator's
f. Warning Equipment. Equipment must include three
Vehicle Inspection Report. Ensure that there are no defects listed
on the report that would affect the safe operation of the vehicle.
bidirectional emergency reflective triangles that conform to the
requirements of FMVSS No. 125. FLAME PRODUCING DEVICES
f. Copy of 49 CFR Part 397. Operators are required by
ARE PROHIBITED. (49 CFR 393.95)
regulation to have in their possession a copy of 49 CFR Part 397
(Transportation of Hazardous Materials Driving and Parking
g. Fire Extinguisher. Military vehicles must be equipped with one
Rules). If military operators do not possess this document, shipper
will provide a copy to operator.
serviceable fire extinguisher with an Underwriters Laboratories rating
of 10 BC or more. (Commercial motor vehicles must be equipped
Item 9. *Commercial Vehicle Safety Alliance (CVSA) Decal.
with one serviceable 10 BC Fire Extinguisher). Fire extinguisher
Check to see if equipment has a current CVSA decal and mark
must be located so that it is readily accessible for use and securely
applicable box. Vehicles without CVSA, check documentation of
mounted on the vehicle. The fire extinguisher must be designed,
the last vehicle periodic inspection and perform DD Form 626
inspection.
constructed and maintained to permit visual determination of whether
it is fully charged. (49 CFR 393.95)
SECTION II - MECHANICAL INSPECTION
h. Electrical Wiring: Electrical wiring must be clean and properly
secured. Insulation must not be frayed, cracked or otherwise in poor
General Instructions.
condition. There shall be no uninsulated wires, improper splices or
All items (12.a. through 12.t.) will be checked on all incoming
connections. Wires and electrical fixtures inside the cargo area must
empty equipment prior to loading. All UNSATISFACTORY
be protected from the lading. (49 CFR 393.28)
conditions must be corrected prior to loading. Items with an
asterisk (*) shall be checked on all incoming loaded equipment.
Unsatisfactory conditions that would affect the safe off-loading of
the equipment must be corrected prior to unloading.
DD FORM 626, OCT 2011
Page 2 of 3 Pages
INSTRUCTIONS
SECTION II (Continued)
SECTION II (Continued)
i. Lights/Reflectors. (Head, tail, turn signal, brake, clearance,
q. Tires, Wheels and Rims: Inspect to ensure that tires are properly
marker and identification lights, Emergency Flashers). Inspect to
inflated. Flat or leaking tires are unacceptable. Inspect tires for cuts,
see that all lighting devices and reflectors required are operable, of
bruises, breaks and blisters. Tires with cuts that extend into the cord body
proper color and properly mounted. Ensure that lights and
are unacceptable. Thread depth shall not be less than: 4/32 inches for
reflectors are not obscured by dirt or grease or have broken lenses.
tires on a steering axle of a power unit, and 2/32 inches for all other tires.
High/Low beam switch must be operative. Emergency Flashers
Mixing bias and radial on the steering axle is prohibited. Inspect wheels
must be operative on both the front and rear of vehicle. (49 CFR
and rims for cracks, unseated locking rings, broken, loose, damaged or
393.24, 25, and 26)
missing lug nuts or elongated stud holes. (49 CFR 393.75)
j. Fuel System. Inspect fuel tank and lines to ensure that they
r. Tailgate/Doors. Inspect to see that all hinges are tight in body.
are in serviceable condition, free from leaks, or evidence of leakage
Check for broken latches and safety chains. Doors must close securely.
and securely mounted. Ensure that fuel tank filler cap is not
(49 CFR 177.835(h))
missing. Examine cap for defective gasket or plugged vent.
Inspect filler necks to see that they are in completely serviceable
s. Tarpaulin. If shipment is made on open equipment, ensure that
condition and not leaking at joints. (49 CFR 393.83)
lading is properly covered with fire and water resistant tarpaulin. (49 CFR
177.835(h))
k. Exhaust System. Exhaust system shall discharge to the
atmosphere at a location to the rear of the cab or if the exhaust
t. Other Unsatisfactory Condition. Note any other condition which
projects above the cab, at a location near the rear of the cab.
would prohibit the vehicle from being loaded with hazardous materials.
Exhaust system shall not be leaking at a point forward of or directly
below the driver compartment. No part of the exhaust system shall
Item 14. For AA&E and other shipments requiring satellite surveillance,
be located where it will burn, char or damage electrical wiring, fuel
ensure that the Satellite Motor Surveillance System is operable. The
system or any other part of the vehicle. No part of the exhaust
DTTS Message Display Unit, when operative, will display the signal
system shall be temporarily repaired with wrap or patches. (49 CFR
"DTTS ON". The munitions carrier driver, when practical, will position the
393.83)
DTTS message display unit in a manner that allows the shipping inspector
or other designated shipping personnel to observe the "DTTS ON"
l. Brake System (to include hand brakes, parking brakes and
message without climbing aboard the cab of the motor vehicle.
Low Air Warning devices). Check to ensure that brakes are
operational and properly adjusted. Check for audible air leaks
around air brake components and air lines. Check for fluid leaks,
SECTION III - POST LOADING INSPECTION
cracked or damaged lines in hydraulic brake systems. Ensure that
parking brake is operational and properly adjusted. Low Air
General Instructions.
Warning devices must be operative. (49 CFR 393.40, 41, 42, 43,
44, 45, 47, 48, 49, 50, 51, 52, 53, and 55)
All placarded quantities items will be checked prior to the release of
loaded equipment. Shipment will not be released until deficiencies are
m. Suspension. Inspect for indications of misaligned, shifted
corrected. All items will be checked on incoming loaded equipment. De-
or cracked springs, loosened shackles, missing bolts, spring
ficiencies will be reported in accordance with applicable service regulations.
hangers unsecured at frame and cracked or loose U-bolts. Inspect
for any unsecured axle positioning parts, and sign of axle
Item 18. Check to ensure shipment is loaded in accordance with 49 CFR
misalignment, broken torsion bar springs (if so equipped). (49 CFR
Part 177.848 and the applicable Segregation or Compatibility Table of 49
393.207)
CFR 177.848.
n. Coupling Devices (Inspect without uncoupling). Fifth
Item 19. Check to ensure the load is secured from movement in
Wheels: Inspect for unsecured mounting to frame or any missing or
accordance with applicable service outload drawings.
damaged parts. Inspect for any visible space between upper and
lower fifth wheel plates. Ensure that the locking jaws are around the
Item 20. Check to ensure seal(s) have been applied to closed equipment;
shank and not the head of the kingpin. Ensure that the release
fire and water resistant tarpaulin applied on open equipment.
lever is seated properly and safety latch is engaged. Pintle Hook,
Drawbar, Towbar Eye and Tongue and Safety Devices: Inspect for
Item 21. Check to ensure each transport vehicle has been properly
unsecured mounting, cracks, missing or ineffective fasteners
placarded in accordance with 49 CFR 172.504.
(welded repairs to pintle hook is prohibited). Ensure safety devices
(chains, hooks, cables) are in serviceable condition and properly
Item 22. Check to ensure operator has been provided shipping papers
that comply with 49 CFR 172.201 and 202. For shipments transported by
attached. (49 CFR 393.70 and 71)
Government vehicle, shipping paper will be DD Form 2890.
o. Cargo Space. Inspect to ensure that cargo space is clean
and free from exposed bolts, nuts, screws, nails or inwardly
Item 23. Ensure operator(s) sign DD Form 626, are given a copy and
projecting parts that could damage the lading. Check floor to
understand the hazards associated with the shipment.
ensure it is tight and free from holes. Floor shall not be permeated
with oil or other substances. (49 CFR 393.84)
Item 24. Applies to Commercial Shipments Only. If shipment is made
under DOT Special Permit 868, ensure that shipping papers are properly
p. Landing Gear. Inspect to ensure that landing gear and
annotated and copy of Special Permit 868 is with shipping papers.
assembly are in serviceable condition, correctly assembled,
adequately lubricated and properly mounted.
Item 26. Ensure driver/operator signs DD Form 626 at origin.
Item 28. Ensure driver/operator signs DD Form 626 at destination.
DD FORM 626, OCT 2011
Page 3 of 3 Pages

Download DD Form 626 Motor Vehicle Inspection (Transporting Hazardous Material)

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DD Form 626 Instructions

The Army DD Form 626 consists of three sections. Items marked with an asterisk apply only to commercial operators and equipment. Filing instructions are as follows.

  1. Section I is for the documentation applicable to the cargo origin and destination inspection procedure.
    • Items 1 through 5 are considered self-explanatory. Item 6 requires either the operator's Commercial Driver's License Number - or CDL, or the Military OF-346 License Number with the necessary endorsements.
    • The date of expiration given on the medical examiner's certificate is provided in Item 7.
    • Item 8 presents several conditions that must be marked if met. This includes having valid Hazardous Materials Certification (Item 8a), current contract of lease (Item 8b), a route plan complying with the 49 CFR Part 397 (Item 8c). The availability of the ERG or equivalent document and Driver's Vehicle Inspection Report is confirmed in Items 8d and 8e. Each vehicle should have a copy of 49 CFR Part 397 (Item 8f) that a shipper may provide if necessary.
    • Item 9 - Commercial Vehicle Safety Alliance (CVSA) Decal - is for specifying that the CVSA Decal is actual and current.
  2. Section II records all mechanical inspections of the vehicle performed prior to loading.
    • Item 12 lists all parts that need to be checked.
    • The inspector must certify the performed inspection by checking the appropriate box in Item 13.
    • Item 14 requires information about the satellite motor surveillance system.
    • Additional remarks go in Item 15.
    • After all inspections are completed, the inspector must sign and date the form in Items 16 and 17.
  3. Section III - Post Loading Inspection - applies only to commercial and Government vehicles. All items must be checked off prior to the release of the equipment. The vehicles must have the appropriate shipping papers or copies of the DD Form 2890, DoD Multimodal Dangerous Goods Declaration, on hand.
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