DD Form 626 Motor Vehicle Inspection (Transporting Hazardous Material)
What Is DD Form 626?
DD Form 626, Motor Vehicle Inspection (Transporting Hazardous Materials) is a Department of Defense (DoD) form used for recording the examination of commercial and state vehicles transporting hazardous materials (HAZMAT) on public roadways. The Department of Defence demands this form to be completed prior to the vehicle departing or arriving at military facilities for safety reasons.
The inspection form was last revised in October 2011 with all previous editions being obsolete. An up-to-date fillable DD Form 626 is available for download and digital filing below or can be found on the Executive Services Directorate website.
What Is a DD Form 626 Used for?
The DD 626 is used for identifying possible threats while transporting hazardous cargo, such as explosives or flammables. No shipment are allowed unless the document is filled in correctly. DD Form 626 vehicle inspections are performed by the personnel at Ammunition Supply Points.
Download DD Form 626 Motor Vehicle Inspection (Transporting Hazardous Material)
DD Form 626 Instructions
The Army DD Form 626 consists of three sections. Items marked with an asterisk apply only to commercial operators and equipment. Filing instructions are as follows.
- Section I is for the documentation applicable to the cargo origin and destination inspection procedure.
- Items 1 through 5 are considered self-explanatory. Item 6 requires either the operator's Commercial Driver's License Number - or CDL, or the Military OF-346 License Number with the necessary endorsements.
- The date of expiration given on the medical examiner's certificate is provided in Item 7.
- Item 8 presents several conditions that must be marked if met. This includes having valid Hazardous Materials Certification (Item 8a), current contract of lease (Item 8b), a route plan complying with the 49 CFR Part 397 (Item 8c). The availability of the ERG or equivalent document and Driver's Vehicle Inspection Report is confirmed in Items 8d and 8e. Each vehicle should have a copy of 49 CFR Part 397 (Item 8f) that a shipper may provide if necessary.
- Item 9 - Commercial Vehicle Safety Alliance (CVSA) Decal - is for specifying that the CVSA Decal is actual and current.
- Section II records all mechanical inspections of the vehicle performed prior to loading.
- Item 12 lists all parts that need to be checked.
- The inspector must certify the performed inspection by checking the appropriate box in Item 13.
- Item 14 requires information about the satellite motor surveillance system.
- Additional remarks go in Item 15.
- After all inspections are completed, the inspector must sign and date the form in Items 16 and 17.
- Section III - Post Loading Inspection - applies only to commercial and Government vehicles. All items must be checked off prior to the release of the equipment. The vehicles must have the appropriate shipping papers or copies of the DD Form 2890, DoD Multimodal Dangerous Goods Declaration, on hand.