DD Form 2086-1 Record of Freedom of Information (Foi) Processing Cost for Technical Data

DD Form 2086-1 - also known as the "Record Of Freedom Of Information (foi) Processing Cost For Technical Data" - is a United States Military form issued by the Department of Defense.

The form - often incorrectly referred to as the DA form 2086-1 - was last revised on July 1, 1997. Download an up-to-date fillable PDF version of the DD 2086-1 below or request a copy through the chain of command.

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REPORT CONTROL
RECORD OF FREEDOM OF INFORMATION (FOI) PROCESSING COST FOR TECHNICAL DATA
SYMBOL
DD-DA&M(A)1365
Please read instructions on back before completing form.
1. REQUEST NUMBER
3. DATE COMPLETED (YYYYMMDD)
2. TYPE OF REQUEST (X one)
a. INITIAL
b. APPEAL
TOTAL HOURS
HOURLY RATE
COST
4. CLERICAL HOURS (E-9/GS-8 and below)
(1)
(2)
(3)
a. SEARCH
*
0.00
b. REVIEW/EXCISING
*
0.00
X
$13.25
=
c. CORRESPONDENCE AND FORMS PREPARATION
0.00
d. OTHER ACTIVITY
0.00
e. MINIMUM CHARGE
$ 8.30
0.00
TOTAL HOURS
HOURLY RATE
COST
5. PROFESSIONAL HOURS (O-1 - O-6/GS-9 - GS/GM-15)
(1)
(2)
(3)
a. SEARCH
*
ACTUAL
b. REVIEW/EXCISING
*
X
HOURLY
=
c. COORDINATION/APPROVAL/DENIAL
RATE
d. OTHER ACTIVITY
e. MINIMUM CHARGE
1/2 HOURLY RATE
TOTAL HOURS
HOURLY RATE
COST
6. EXECUTIVE HOURS (O-7/GM-16/ES 1 and above)
(1)
(2)
(3)
a. SEARCH
*
ACTUAL
b. REVIEW/EXCISING
X
HOURLY
=
*
RATE
c. COORDINATION/APPROVAL/DENIAL
d. MINIMUM CHARGE
1/2 HOURLY RATE
TOTAL HOURS
HOURLY RATE
COST
7. COMPUTER SEARCH
(1)
(2)
(3)
a. MACHINE HOURS
X
=
*
0.00
b. PROGRAMMER/OPERATOR TIME
- Clerical
*
$13.25 OR MINIMUM
- Professional
*
ACTUAL OR MINIMUM
NUMBER
RATE
COST
8. REPRODUCTION
(1)
(2)
(3)
a. AERIAL PHOTOGRAPHS, SPECIFICATIONS, PERMITS, CHARTS,
$ 2.50
BLUEPRINTS, AND OTHER TECHNICAL DOCUMENTS
*
0.00
b. ENGINEERING DATA (Microfilm)
- Aperture cards
-- Silver duplicate negative, per card
.75
*
0.00
-- When keypunched and verified, per card
*
X
.85
=
0.00
-- Diazo duplicate negative, per card
.65
*
0.00
-- When keypunched and verified, per card
.75
*
0.00
- 35 mm roll film, per frame
.50
*
0.00
- 16 mm roll film, per frame
.45
*
0.00
- Paper prints (engineering drawings), each
1.50
*
0.00
- Paper reprints of microfilm indices, each
.10
*
0.00
c. AUDIOVISUAL MATERIALS (Insert actual cost in block (2))
*
0.00
d. OTHER TECHNICAL DATA RECORDS
Charges for any additional services not specifically provided above shall be made by components at the following rates:
- Minimum charge for office copy (up to six images)
$ 3.50
*
0.00
- Each additional image
.10
*
0.00
- Each typewritten page
X
3.50
=
*
0.00
- Certification and validation with seal, each
5.20
*
0.00
- Hand-drawn plots and sketches, each hour or fraction thereof
12.00
*
0.00
* Chargeable to all requesters.
9. FOR FOI OFFICE USE ONLY
a. SEARCH FEES PAID
f. TOTAL COLLECTABLE
0.00
0.00
b. REVIEW FEES PAID
g. TOTAL PROCESSING
0.00
0.00
c. COPY FEES PAID
h. TOTAL CHARGED
0.00
d. TOTAL PAID
0.00
i. FEES WAIVED/REDUCED (X one)
YES
NO
e. DATE PAID (YYYYMMDD)
DD FORM 2086-1, JUL 1997
PREVIOUS EDITION MAY BE USED
Adobe Professional 7.0
Reset
UNTIL SUPPLY IS EXHAUSTED.
REPORT CONTROL
RECORD OF FREEDOM OF INFORMATION (FOI) PROCESSING COST FOR TECHNICAL DATA
SYMBOL
DD-DA&M(A)1365
Please read instructions on back before completing form.
1. REQUEST NUMBER
3. DATE COMPLETED (YYYYMMDD)
2. TYPE OF REQUEST (X one)
a. INITIAL
b. APPEAL
TOTAL HOURS
HOURLY RATE
COST
4. CLERICAL HOURS (E-9/GS-8 and below)
(1)
(2)
(3)
a. SEARCH
*
0.00
b. REVIEW/EXCISING
*
0.00
X
$13.25
=
c. CORRESPONDENCE AND FORMS PREPARATION
0.00
d. OTHER ACTIVITY
0.00
e. MINIMUM CHARGE
$ 8.30
0.00
TOTAL HOURS
HOURLY RATE
COST
5. PROFESSIONAL HOURS (O-1 - O-6/GS-9 - GS/GM-15)
(1)
(2)
(3)
a. SEARCH
*
ACTUAL
b. REVIEW/EXCISING
*
X
HOURLY
=
c. COORDINATION/APPROVAL/DENIAL
RATE
d. OTHER ACTIVITY
e. MINIMUM CHARGE
1/2 HOURLY RATE
TOTAL HOURS
HOURLY RATE
COST
6. EXECUTIVE HOURS (O-7/GM-16/ES 1 and above)
(1)
(2)
(3)
a. SEARCH
*
ACTUAL
b. REVIEW/EXCISING
X
HOURLY
=
*
RATE
c. COORDINATION/APPROVAL/DENIAL
d. MINIMUM CHARGE
1/2 HOURLY RATE
TOTAL HOURS
HOURLY RATE
COST
7. COMPUTER SEARCH
(1)
(2)
(3)
a. MACHINE HOURS
X
=
*
0.00
b. PROGRAMMER/OPERATOR TIME
- Clerical
*
$13.25 OR MINIMUM
- Professional
*
ACTUAL OR MINIMUM
NUMBER
RATE
COST
8. REPRODUCTION
(1)
(2)
(3)
a. AERIAL PHOTOGRAPHS, SPECIFICATIONS, PERMITS, CHARTS,
$ 2.50
BLUEPRINTS, AND OTHER TECHNICAL DOCUMENTS
*
0.00
b. ENGINEERING DATA (Microfilm)
- Aperture cards
-- Silver duplicate negative, per card
.75
*
0.00
-- When keypunched and verified, per card
*
X
.85
=
0.00
-- Diazo duplicate negative, per card
.65
*
0.00
-- When keypunched and verified, per card
.75
*
0.00
- 35 mm roll film, per frame
.50
*
0.00
- 16 mm roll film, per frame
.45
*
0.00
- Paper prints (engineering drawings), each
1.50
*
0.00
- Paper reprints of microfilm indices, each
.10
*
0.00
c. AUDIOVISUAL MATERIALS (Insert actual cost in block (2))
*
0.00
d. OTHER TECHNICAL DATA RECORDS
Charges for any additional services not specifically provided above shall be made by components at the following rates:
- Minimum charge for office copy (up to six images)
$ 3.50
*
0.00
- Each additional image
.10
*
0.00
- Each typewritten page
X
3.50
=
*
0.00
- Certification and validation with seal, each
5.20
*
0.00
- Hand-drawn plots and sketches, each hour or fraction thereof
12.00
*
0.00
* Chargeable to all requesters.
9. FOR FOI OFFICE USE ONLY
a. SEARCH FEES PAID
f. TOTAL COLLECTABLE
0.00
0.00
b. REVIEW FEES PAID
g. TOTAL PROCESSING
0.00
0.00
c. COPY FEES PAID
h. TOTAL CHARGED
0.00
d. TOTAL PAID
0.00
i. FEES WAIVED/REDUCED (X one)
YES
NO
e. DATE PAID (YYYYMMDD)
DD FORM 2086-1, JUL 1997
PREVIOUS EDITION MAY BE USED
Adobe Professional 7.0
Reset
UNTIL SUPPLY IS EXHAUSTED.
INSTRUCTIONS FOR COMPLETING DD FORM 2086-1
This form is used to record costs associated with the processing of a Freedom of Information request for technical data.
6. EXECUTIVE HOURS - For each applicable activity category, enter
1. REQUEST NUMBER - First two digits will express Calendar
the time expended to the nearest 15 minutes in the total hours
Year followed by dash (-) and Component's request number, i.e.,
column. The activity categories are:
87-001.
Search/Review/Excising - See explanation above.
2. TYPE OF REQUEST - Mark the appropriate block to indicate
Coordination/Approval/Denial - See explanation above.
initial request or appeal of a denial.
- Multiply the time in the total hours column in each category by
3. DATE COMPLETED - Enter year, month and day, i.e.,
the hourly rate and enter the cost figures for each category. Review
19970621.
costs are chargeable to the requester.
7. COMPUTER SEARCH - When the amount of government-owned
4. CLERICAL HOURS - For each applicable activity category,
(not leased) computer processing machine time is known, and
enter time expended to the nearest 15 minutes in the total hours
accurate cost information for operation on an hourly basis is available,
column. The activity categories are:
enter the time used and the hourly rate. Then, calculate the total
cost which is fully chargeable to the requester.
Search - Time spent in locating from the files the requested
- Programmer and operator costs are calculated using the same
information.
method as in Items 4 and 5. This cost is also fully chargeable to
requesters as computer search time.
Review/Excising - Time spent reviewing the document
content and determining if the entire document must retain its
8. REPRODUCTION - Enter the number of pages or items
classification or segments could be excised thereby permitting
reproduced.
the remainder of the document to be declassified. In reviews for
- Multiply by the rate per copy and enter cost figures. The entire
other than classification, FOI exemptions 2 through 9 should be
cost is chargeable to the requester. Reproduction cost for audiovisual
considered.
material is the actual cost of reproducing the material, including the
wage of the person doing the work.
Correspondence and Forms Preparation - Time spent in
9. FOR FOI OFFICE USE ONLY -
preparing the necessary correspondence and forms to answer
the request.
Search Fees Paid - Enter total search fees paid by the requester.
Other Activity - Time spent in activity other than above,
Review Fees Paid - Enter total review fees paid by the requester.
such as duplicating documents, hand carrying documents to
Copy Fees Paid - Enter the total of copy fees paid by the
other locations, restoring files, etc.
requester.
- Multiply the time in the total hours column of each
Total Paid - Add search fees paid and copy fees paid. Enter total
category by the hourly rate and enter the cost figures for each
in the total paid block.
category. Both search and review costs are chargeable to the
Date Paid - Enter year, month, and day, i.e., 19971024, the fee
requester.
payment was received.
5. PROFESSIONAL HOURS - For each applicable activity
Total Collectable Costs - Add the blocks in the cost column
category, enter time expended to the nearest 15 minutes in the
marked with an asterisk and enter total in the total collectable cost
total hours column. The activity categories are:
block. Only search, reproduction and printed records are chargeable
to the requester. Further discussion of collectable costs is contained
in Chapter VI, Section 3, DoD Regulation 5400.7-R.
Search/Review/Excising, and Other Activity - See
explanation above.
Total Processing Costs - Add all blocks in the cost column and
enter total in the total processing cost block. The total processing
Coordination/Approval/Denial - Time spent coordinating the
cost in most cases will exceed the total collectable cost.
staff action with interested offices or agencies and obtaining the
Total Charged - Enter the total amount that the requester was
approval for the release or denial of the requested information.
charged, taking into account the fee waiver threshold and fee waiver
policy.
- Multiply the time in the total hours column of each
category by the hourly rate and enter the cost figures for each
Fees Waived/Reduced - Indicate if the cost of processing the
request was waived or reduced by placing an "X" in the "YES" block
category. Both search and review costs are chargeable to the
or an "X" in the "NO" block.
requester.
DD FORM 2086-1 (BACK), JUL 1997

Download DD Form 2086-1 Record of Freedom of Information (Foi) Processing Cost for Technical Data

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