IRS Form 941-SS 2018 Employer's Quarterly Federal Tax Return

IRS Form EIB-SBA941-SS, "Employer's Quarterly Federal Tax Return" is a tax form issued by the United States Internal Revenue Service. The latest version of the form was released in January 1, 2018. A up-to-date fillable EIB-SBA941-SS Form in PDF is available for download below.

The IRS-issued "Employer's Quarterly Federal Tax Return" is available for digital filing or can be filled out through the Adobe Reader application on your desktop or mobile device.

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941-SS for 2018:
Employer’s QUARTERLY Federal Tax Return
Form
American Samoa, Guam, the Commonwealth of the Northern
(Rev. January 2018)
Mariana Islands, and the U.S. Virgin Islands
Department of the Treasury — Internal Revenue Service
OMB No. 1545-0029
Report for this Quarter of 2018
(Check one.)
Employer identification number (EIN)
1: January, February, March
Name (not your trade name)
2: April, May, June
Trade name (if any)
3: July, August, September
Address
4: October, November, December
Number
Street
Suite or room number
Go to www.irs.gov/Form941SS for
instructions and the latest information.
ZIP code
City
State
Foreign country name
Foreign province/county
Foreign postal code
Read the separate instructions before you complete Form 941-SS. Type or print within the boxes.
Part 1:
Answer these questions for this quarter.
Number of employees who received wages, tips, or other compensation for the pay period
1
including: Mar. 12 (Quarter 1), June 12 (Quarter 2), Sept. 12 (Quarter 3), or Dec. 12 (Quarter 4)
1
2
3
4
If no wages, tips, and other compensation are subject to social security or Medicare tax
Check and go to line 6.
Column 1
Column 2
.
.
5a
Taxable social security wages
× 0.124 =
.
.
5b
Taxable social security tips
× 0.124 =
.
.
5c
Taxable Medicare wages & tips
× 0.029 =
Taxable wages & tips subject to
5d
.
.
× 0.009 =
Additional Medicare Tax withholding
.
5e
Add Column 2 from lines 5a, 5b, 5c, and 5d .
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
5e
.
5f
Section 3121(q) Notice and Demand—Tax due on unreported tips (see instructions)
.
.
.
5f
.
6
Total taxes before adjustments. Add lines 5e and 5f .
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.
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6
.
7
Current quarter’s adjustment for fractions of cents .
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.
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.
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.
.
7
.
8
Current quarter’s adjustment for sick pay .
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8
.
9
Current quarter’s adjustments for tips and group-term life insurance .
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.
.
.
.
.
.
9
.
10
Total taxes after adjustments. Combine lines 6 through 9
.
.
.
.
.
.
.
.
.
.
.
.
10
.
11
Qualified small business payroll tax credit for increasing research activities. Attach Form 8974
.
11
.
12
Total taxes after adjustments and credits. Subtract line 11 from line 10 .
.
.
.
.
.
.
.
12
Total deposits for this quarter, including overpayment applied from a prior quarter and
.
13
13
overpayments applied from Form 941-X, 944-X, or 944-X (SP) filed in the current quarter .
.
.
14
Balance due. If line 12 is more than line 13, enter difference and see instructions
.
.
.
.
.
14
.
15
Overpayment. If line 13 is more than line 12, enter difference
Check one:
Apply to next return.
Send a refund.
You MUST complete both pages of Form 941-SS and SIGN it.
Next
941-SS
For Privacy Act and Paperwork Reduction Act Notice, see the back of the Payment Voucher.
Form
(Rev. 1-2018)
Cat. No. 17016Y
941-SS for 2018:
Employer’s QUARTERLY Federal Tax Return
Form
American Samoa, Guam, the Commonwealth of the Northern
(Rev. January 2018)
Mariana Islands, and the U.S. Virgin Islands
Department of the Treasury — Internal Revenue Service
OMB No. 1545-0029
Report for this Quarter of 2018
(Check one.)
Employer identification number (EIN)
1: January, February, March
Name (not your trade name)
2: April, May, June
Trade name (if any)
3: July, August, September
Address
4: October, November, December
Number
Street
Suite or room number
Go to www.irs.gov/Form941SS for
instructions and the latest information.
ZIP code
City
State
Foreign country name
Foreign province/county
Foreign postal code
Read the separate instructions before you complete Form 941-SS. Type or print within the boxes.
Part 1:
Answer these questions for this quarter.
Number of employees who received wages, tips, or other compensation for the pay period
1
including: Mar. 12 (Quarter 1), June 12 (Quarter 2), Sept. 12 (Quarter 3), or Dec. 12 (Quarter 4)
1
2
3
4
If no wages, tips, and other compensation are subject to social security or Medicare tax
Check and go to line 6.
Column 1
Column 2
.
.
5a
Taxable social security wages
× 0.124 =
.
.
5b
Taxable social security tips
× 0.124 =
.
.
5c
Taxable Medicare wages & tips
× 0.029 =
Taxable wages & tips subject to
5d
.
.
× 0.009 =
Additional Medicare Tax withholding
.
5e
Add Column 2 from lines 5a, 5b, 5c, and 5d .
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
5e
.
5f
Section 3121(q) Notice and Demand—Tax due on unreported tips (see instructions)
.
.
.
5f
.
6
Total taxes before adjustments. Add lines 5e and 5f .
.
.
.
.
.
.
.
.
.
.
.
.
.
6
.
7
Current quarter’s adjustment for fractions of cents .
.
.
.
.
.
.
.
.
.
.
.
.
.
7
.
8
Current quarter’s adjustment for sick pay .
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
8
.
9
Current quarter’s adjustments for tips and group-term life insurance .
.
.
.
.
.
.
.
9
.
10
Total taxes after adjustments. Combine lines 6 through 9
.
.
.
.
.
.
.
.
.
.
.
.
10
.
11
Qualified small business payroll tax credit for increasing research activities. Attach Form 8974
.
11
.
12
Total taxes after adjustments and credits. Subtract line 11 from line 10 .
.
.
.
.
.
.
.
12
Total deposits for this quarter, including overpayment applied from a prior quarter and
.
13
13
overpayments applied from Form 941-X, 944-X, or 944-X (SP) filed in the current quarter .
.
.
14
Balance due. If line 12 is more than line 13, enter difference and see instructions
.
.
.
.
.
14
.
15
Overpayment. If line 13 is more than line 12, enter difference
Check one:
Apply to next return.
Send a refund.
You MUST complete both pages of Form 941-SS and SIGN it.
Next
941-SS
For Privacy Act and Paperwork Reduction Act Notice, see the back of the Payment Voucher.
Form
(Rev. 1-2018)
Cat. No. 17016Y
Name (not your trade name)
Employer identification number (EIN)
Part 2:
Tell us about your deposit schedule and tax liability for this quarter.
If you are unsure about whether you are a monthly schedule depositor or a semiweekly schedule depositor, see section 8 of Pub. 80.
16
Check one:
Line 12 on this return is less than $2,500 or line 12 on the return for the prior quarter was less than $2,500,
and you didn’t incur a $100,000 next-day deposit obligation during the current quarter. If line 12 for the prior
quarter was less than $2,500 but line 12 on this return is $100,000 or more, you must provide a record of your
federal tax liability. If you are a monthly schedule depositor, complete the deposit schedule below; if you are a
semiweekly schedule depositor, attach Schedule B (Form 941). Go to Part 3.
You were a monthly schedule depositor for the entire quarter. Enter your tax liability for each month and
total liability for the quarter, then go to Part 3.
.
Tax liability:
Month 1
.
Month 2
.
Month 3
.
Total liability for quarter
Total must equal line 12.
You were a semiweekly schedule depositor for any part of this quarter. Complete Schedule B (Form 941),
Report of Tax Liability for Semiweekly Schedule Depositors, and attach it to Form 941-SS.
Part 3:
Tell us about your business. If a question does NOT apply to your business, leave it blank.
17
If your business has closed or you stopped paying wages .
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
Check here, and
enter the final date you paid wages
.
18
If you are a seasonal employer and you don’t have to file a return for every quarter of the year .
.
.
.
Check here.
Part 4:
May we speak with your third-party designee?
Do you want to allow an employee, a paid tax preparer, or another person to discuss this return with the IRS? See the
instructions for details.
Yes.
Designee’s name and phone number
Select a 5-digit Personal Identification Number (PIN) to use when talking to the IRS.
No.
Part 5:
Sign here. You MUST complete both pages of Form 941-SS and SIGN it.
Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge
and belief, it is true, correct, and complete. Declaration of preparer (other than taxpayer) is based on all information of which preparer has any knowledge.
Print your
Sign your
name here
name here
Print your
title here
Date
Best daytime phone
Paid Preparer Use Only
Check if you are self-employed .
.
.
PTIN
Preparer’s name
Preparer’s signature
Date
Firm’s name (or yours
if self-employed)
EIN
Address
Phone
City
State
ZIP code
2
941-SS
Page
Form
(Rev. 1-2018)
Form 941-V(SS),
Payment Voucher
Purpose of Form
Specific Instructions
Box 1—Employer identification number (EIN). If you
Complete Form 941-V(SS) if you’re making a payment
with Form 941-SS. We will use the completed voucher to
don’t have an EIN, you may apply for one online by
credit your payment more promptly and accurately, and
visiting the IRS website at www.irs.gov/EIN. You may also
to improve our service to you.
apply for an EIN by faxing or mailing Form SS-4 to the
IRS. If you haven’t received your EIN by the due date of
Making Payments With Form 941-SS
Form 941-SS, write “Applied For” and the date you
applied in this entry space.
To avoid a penalty, make your payment with Form
941-SS only if:
Box 2—Amount paid. Enter the amount paid with
Form 941-SS.
• Your total taxes after adjustments and credits (Form
941-SS, line 12) for either the current quarter or the
Box 3—Tax period. Darken the circle identifying the
preceding quarter are less than $2,500, you didn’t incur a
quarter for which the payment is made. Darken only
$100,000 next-day deposit obligation during the current
one circle.
quarter, and you’re paying in full with a timely filed return;
Box 4—Name and address. Enter your name and
or
address as shown on Form 941-SS.
• You're a monthly schedule depositor making a payment
• Enclose your check or money order payable to
in accordance with the Accuracy of Deposits Rule. See
“United States Treasury.” Be sure to enter your EIN,
section 8 of Pub. 80 for details. In this case, the amount
“Form 941-SS,” and the tax period (“1st Quarter 2018,”
of your payment may be $2,500 or more.
“2nd Quarter 2018,” “3rd Quarter 2018,” or “4th Quarter
Otherwise, you must make deposits by electronic funds
2018”) on your check or money order. Don’t send cash.
transfer. See section 8 of Pub. 80 for deposit instructions.
Don’t staple Form 941-V(SS) or your payment to Form
Don’t use Form 941-V(SS) to make federal tax deposits.
941-SS (or to each other).
Use Form 941-V(SS) when making any
• Detach Form 941-V(SS) and send it with your
!
payment with Form 941-SS. However, if you pay
payment and Form 941-SS to the address in the
an amount with Form 941-SS that should’ve
Instructions for Form 941-SS.
CAUTION
been deposited, you may be subject to a
Note: You must also complete the entity information
penalty. See Deposit Penalties in section 8 of Pub. 80.
above Part 1 on Form 941-SS.
Detach Here and Mail With Your Payment and Form 941-SS.
941-V(SS)
Payment Voucher
OMB No. 1545-0029
2018
Department of the Treasury
Don’t staple this voucher or your payment to Form 941-SS.
Internal Revenue Service
1 Enter your employer identification
2
Dollars
Cents
number (EIN).
Enter the amount of your payment.
Make your check or money order payable to “United States Treasury”
3 Tax period
4 Enter your business name (individual name if sole proprietor).
1st
3rd
Quarter
Quarter
Enter your address.
2nd
4th
Enter your city, state, and ZIP code or your city, foreign country name, foreign province/county, and foreign postal code.
Quarter
Quarter
Form 941-SS (Rev. 1-2018)
Privacy Act and Paperwork Reduction Act Notice.
Justice for civil and criminal litigation, and to cities,
We ask for the information on Form 941-SS to carry out
states, the District of Columbia, and U.S. commonwealths
the Internal Revenue laws of the United States. We
and possessions for use in administering their tax laws.
need it to figure and collect the right amount of tax.
We may also disclose this information to other countries
Subtitle C, Employment Taxes, of the Internal Revenue
under a tax treaty, to federal and state agencies to
Code imposes employment taxes on wages and provides
enforce federal nontax criminal laws, or to federal law
for income tax withholding. Form 941-SS is used to
enforcement and intelligence agencies to combat
determine the amount of the taxes that you owe. Section
terrorism.
6011 requires you to provide the requested information if
The time needed to complete and file Form 941-SS
the tax is applicable to you. Section 6109 requires you to
will vary depending on individual circumstances. The
provide your identification number. If you fail to provide
estimated average time is:
this information in a timely manner or provide false or
Recordkeeping . . . . . . . . . . 10 hr., 31 min.
fraudulent information, you may be subject to penalties.
Learning about the law or the form . . . .
47 min.
You’re not required to provide the information
requested on a form that is subject to the Paperwork
Preparing, copying, assembling, and
Reduction Act unless the form displays a valid OMB
sending the form to the IRS . . . . . . . .
1 hr.
control number. Books and records relating to a form or
If you have comments concerning the accuracy of
instructions must be retained as long as their
these time estimates or suggestions for making Form
contents may become material in the administration of
941-SS simpler, we would be happy to hear from you.
any Internal Revenue law.
You can send us comments from
Generally, tax returns and return information are
www.irs.gov/FormComments. Or you can send your
confidential, as required by section 6103. However,
comments to Internal Revenue Service, Tax Forms and
section 6103 allows or requires the IRS to disclose or
Publications Division, 1111 Constitution Ave. NW,
give the information shown on your tax return to others
IR-6526, Washington, DC 20224. Don’t send Form
as described in the Code. For example, we may
941-SS to this address. Instead, see Where Should You
disclose your tax information to the Department of
File? in the Instructions for Form 941-SS.

Download IRS Form 941-SS 2018 Employer's Quarterly Federal Tax Return

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