Instructions for FEC Form 3x - Report of Receipts and Disbursements for Other Than an Authorized Committee

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INSTRUCTIONS FOR FEC FORM 3X AND RELATED SCHEDULES
FEDERAL ELECTION COMMISSION
Report of Receipts and Disbursements for
Other than an Authorized Committee (FEC FORM 3X)
(Filed by party committees and
Electronic Filing
E:
Shows all independent expen-
political action committees
ditures made during the reporting
Political committees must file re-
(PACs))
period. Schedule may also be used
ports in an electronic format under
to separately disclose last-minute in-
Use FEC FORM 3X to file your
11 CFR 104.18 if they either receive
dependent expenditures of $1,000 or
report. Listed below are the summary
contributions or make expenditures
more made between the 20th day and
pages and schedules of FEC FORM
in excess of $50,000 during the cal-
24 hours before the date of an election.
3X, with an explanation of what each
endar year, or if they have reason to
F:
Shows all coordinated party
discloses.
expect that they will exceed either of
expenditures. (Used by party commit-
those thresholds. If the committee has
tees only.)
FEC FORM 3X: Page 1, Report of
reached this level of activity, do not
H1: Shows method of allocation
Receipts and Disbursements
file this form on paper. Instead, you
for allocated federal and nonfederal
must file this form in an electronic
Identifies the committee, the type
administrative expenses, exempt activ-
format. See the instructions for more
of report and the reporting period.
ity costs and generic voter drive costs,
information on filing electronically.
allocated federal/Levin fund “federal
FEC FORM 3X: Page 2, Summary
election activity” expenses (for State,
Computerized Format
Page
district and local party committees
FEC FORM 3X may be filed by
Identifies the committee; discloses
only) and allocated public communi-
paper filers in a computerized format,
the committee’s total receipts and
cations that refer only to a party (for
but the Commission must approve the
disbursements for the reporting period
PACs only).
computerized format before the report
and the calendar year to date.
H2: Shows allocation ratios for
is filed. Submit sample formats to the
other allocated federal and nonfederal
FEC FORM 3X: Pages 3 – 5,
Reports Analysis Division.
activity, including individual fundrais-
Detailed Summary Page
ing events and direct candidate sup-
Faxing Forms
port appearing on the report.
Summarizes receipts and disburse-
Most reports may not be filed by
H3: Shows transfers from non-
ments by type of activity; shows re-
FAX because original signatures are
federal accounts to federal accounts
porting period and calendar year to
required.
for the purpose of paying allocable
date totals for each type of activity.
expenses.
Other Forms and Their Uses
FEC FORM 3X: Schedules
H4: Shows disbursements for allo-
cated federal and nonfederal activity.
The forms listed below are also
A:
Provides detailed information
H5: Shows transfers of Levin
available. When ordering, please order
for each receipt that is required to be
funds for allocable federal election
by form number.
itemized. Use a separate Schedule A
activity.
to support each Line number that ap-
FEC FORM 1: Statement of
H6: Shows disbursements of fed-
pears on the Detailed Summary Page.
Organization
eral and Levin funds for allocable
B:
Provides detailed information
federal election activity.
for each disbursement that is required
Used by all political committees to
L:
Aggregation page for showing
to be itemized. Use a separate Sched-
register under the federal election law.
receipt and disbursement of Levin
ule B to support each Line number
funds.
FEC FORM 1M: Notification of
that appears on the Detailed Summary
L-A: Memo schedule for itemizing
Multicandidate Status
Page.
receipts of Levin funds.
C:
Shows all loans, endorsements
Used by PACs and party commit-
L-B: Memo schedule for itemizing
and loan guarantees the committee
tees to notify the Commission of their
disbursements of Levin funds.
receives or makes.
status as a multicandidate committee.
C-1: Shows all loans and lines of
Illegible and Non-FEC Forms
credit made by lending institutions to
Illegible reports and reports sub-
the committee.
mitted on non-FEC forms are not
D:
Shows debts and obligations
owed to or by the committee that are
acceptable and must be refiled.
required to be disclosed.
Page 1
Federal Election Commission (Revised 05/2016)
INSTRUCTIONS FOR FEC FORM 3X AND RELATED SCHEDULES
FEDERAL ELECTION COMMISSION
Report of Receipts and Disbursements for
Other than an Authorized Committee (FEC FORM 3X)
(Filed by party committees and
Electronic Filing
E:
Shows all independent expen-
political action committees
ditures made during the reporting
Political committees must file re-
(PACs))
period. Schedule may also be used
ports in an electronic format under
to separately disclose last-minute in-
Use FEC FORM 3X to file your
11 CFR 104.18 if they either receive
dependent expenditures of $1,000 or
report. Listed below are the summary
contributions or make expenditures
more made between the 20th day and
pages and schedules of FEC FORM
in excess of $50,000 during the cal-
24 hours before the date of an election.
3X, with an explanation of what each
endar year, or if they have reason to
F:
Shows all coordinated party
discloses.
expect that they will exceed either of
expenditures. (Used by party commit-
those thresholds. If the committee has
tees only.)
FEC FORM 3X: Page 1, Report of
reached this level of activity, do not
H1: Shows method of allocation
Receipts and Disbursements
file this form on paper. Instead, you
for allocated federal and nonfederal
must file this form in an electronic
Identifies the committee, the type
administrative expenses, exempt activ-
format. See the instructions for more
of report and the reporting period.
ity costs and generic voter drive costs,
information on filing electronically.
allocated federal/Levin fund “federal
FEC FORM 3X: Page 2, Summary
election activity” expenses (for State,
Computerized Format
Page
district and local party committees
FEC FORM 3X may be filed by
Identifies the committee; discloses
only) and allocated public communi-
paper filers in a computerized format,
the committee’s total receipts and
cations that refer only to a party (for
but the Commission must approve the
disbursements for the reporting period
PACs only).
computerized format before the report
and the calendar year to date.
H2: Shows allocation ratios for
is filed. Submit sample formats to the
other allocated federal and nonfederal
FEC FORM 3X: Pages 3 – 5,
Reports Analysis Division.
activity, including individual fundrais-
Detailed Summary Page
ing events and direct candidate sup-
Faxing Forms
port appearing on the report.
Summarizes receipts and disburse-
Most reports may not be filed by
H3: Shows transfers from non-
ments by type of activity; shows re-
FAX because original signatures are
federal accounts to federal accounts
porting period and calendar year to
required.
for the purpose of paying allocable
date totals for each type of activity.
expenses.
Other Forms and Their Uses
FEC FORM 3X: Schedules
H4: Shows disbursements for allo-
cated federal and nonfederal activity.
The forms listed below are also
A:
Provides detailed information
H5: Shows transfers of Levin
available. When ordering, please order
for each receipt that is required to be
funds for allocable federal election
by form number.
itemized. Use a separate Schedule A
activity.
to support each Line number that ap-
FEC FORM 1: Statement of
H6: Shows disbursements of fed-
pears on the Detailed Summary Page.
Organization
eral and Levin funds for allocable
B:
Provides detailed information
federal election activity.
for each disbursement that is required
Used by all political committees to
L:
Aggregation page for showing
to be itemized. Use a separate Sched-
register under the federal election law.
receipt and disbursement of Levin
ule B to support each Line number
funds.
FEC FORM 1M: Notification of
that appears on the Detailed Summary
L-A: Memo schedule for itemizing
Multicandidate Status
Page.
receipts of Levin funds.
C:
Shows all loans, endorsements
Used by PACs and party commit-
L-B: Memo schedule for itemizing
and loan guarantees the committee
tees to notify the Commission of their
disbursements of Levin funds.
receives or makes.
status as a multicandidate committee.
C-1: Shows all loans and lines of
Illegible and Non-FEC Forms
credit made by lending institutions to
Illegible reports and reports sub-
the committee.
mitted on non-FEC forms are not
D:
Shows debts and obligations
owed to or by the committee that are
acceptable and must be refiled.
required to be disclosed.
Page 1
Federal Election Commission (Revised 05/2016)
INSTRUCTIONS FOR FEC FORM 3X AND RELATED SCHEDULES
FEC FORM 7: Report of
Communications Costs by
Corporations and Membership
Organizations
Used by corporations and labor
organizations to disclose internal par-
tisan communication costs that exceed
$2,000 for an election.
FEC FORM 8: Debt Settlement
Plan
Used by terminating committees to
disclose the terms of debt settlements.
These Forms may be duplicated.
To obtain additional forms,
call the Information Division at
1-800/424-9530 or 202/694-1100
or visit the FEC’s Web site at
www.fec.gov.
Page 2
Federal Election Commission (Revised 05/2016)
INSTRUCTIONS FOR FEC FORM 3X AND RELATED SCHEDULES
as specified in (A) below; or monthly
INSTRUCTIONS FOR
primary or general election in which
reports as specified in (B) below.
SUMMARY PAGE
the committee supports (i.e., makes
contributions to or expenditures on
(FEC FORM 3X, PAGES 1–2)
Note: State, district and local com-
behalf of) or opposes a candidate
mittees of political parties that are
and must include all transactions
political committees under the Act
from the closing date of the last re-
Who Must File
must disclose receipts and disburse-
port filed through the 20th day before
ments for Federal election activity. If
Any political committee which is not
the election. A 12-Day Pre-Election
the committee’s aggregate amount of
an authorized committee is required to
Report sent by certified or registered
such receipts and disbursement is less
file periodic Reports of Receipts and
mail must be mailed no later than
than $5,000 in a calendar year, it must
Disbursements on FEC FORM 3X.
the 15th day before the election. A
report only receipts and disbursements
Note: Political committees must
Pre-Primary election report is not
of Federal funds for Federal election
file reports in an electronic format
required where the contribution(s)
activity. If the aggregate amount of
under 11 CFR 104.18 if they have
or expenditure(s) has been disclosed
such receipts and disbursements dur-
either received contributions or made
on a previous report.
ing the calendar year equals or exceeds
expenditures in excess of $50,000, or
• All committees must file a 30-Day
$5,000, the committee must report all
if they have reason to expect that they
Post-General Election Report. A 30-
receipts and disbursements for Federal
will exceed either of those thresholds
Day Post-General Election Report
election activity. 52 U.S.C. § 30104(e)
during the calendar year. If the com-
must be filed no later than 30-Days
(2). The reporting periods for political
mittee has reached this level of activity,
after the general election and include
party committees disclosing receipts
DO NOT FILE THIS FORM ON
all transactions from the closing date
and disbursements for Federal elec-
PAPER. Instead, you must file this
of the last report filed through the
tion activity are monthly, except for
form in an electronic format.
20th day after the general election.
pre-general and post-general elec-
A political committee is considered
In any other calendar year, the fol-
tion reports. 52 U.S.C. § 30104(e)(4)
to have reason to expect it will exceed
lowing reports are required:
(citing 52 U.S.C. § 30104(a)(4)(B)).
the electronic filing threshold for the
• A Mid Year Report must be filed
Otherwise, political committees that
next two calendar years after the cal-
no later than July 31 and include
are State, district and local committees
endar year in which it exceeds $50,000
transactions beginning January 1
of political parties must file quarterly
in contributions or expenditures. If it
and ending June 30.
and pre- and post-election reports in
is a new committee, it is considered to
• A Year End Report must be filed no
election years and semi-annual reports
have reason to expect it will exceed the
later than January 31 of the following
in non-election years for their other
electronic filing threshold if it exceeds
calendar year and include transac-
activity. 52 U.S.C. § 30104(a).
$12,500 in contributions or expendi-
tions beginning July 1 and ending
tures during the first calendar quarter
December 31.
(A) Election Year and Non-
of the calendar year, or $25,000 in
Election Year Reports
(B) Monthly Reports
contributions or expenditures in the
first half of the calendar year.
In any calendar year in which there
Monthly reports must be filed no
Contact the FEC for more informa-
is a “regular” November general
later than 20 days after the last day
tion on filing electronically.
election, the following reports are re-
of the month and must disclose all
ALL POLITICAL COMMITTEES
quired:
transactions from the last report filed
AUTHORIZED IN WRITING BY
• Quarterly reports must be filed no
through the last day of the month.
A CANDIDATE FOR THE OF-
later than April 15, July 15, October
In lieu of the monthly reports due in
FICE OF PRESIDENT OR VICE
15 and January 31 of the following
November and December for a year in
PRESIDENT MUST FILE ON FEC
calendar year. Each such report must
which there is a “regular” November
FORM 3P.
disclose all transactions from the last
general election, a 12-Day Pre-Gener-
ALL POLITICAL COMMITTEES
report filed through the last day of
al election report must be filed includ-
AUTHORIZED BY A CANDIDATE
the calendar quarter. A quarterly
ing all transactions from the closing
FOR THE HOUSE OF REPRESEN-
report is not required to be filed if a
date of the last report filed through
TATIVES OR SENATE MUST FILE
Pre-Election report is required to be
the 20th day before the election and a
ON FEC FORM 3.
filed during the period beginning on
30-Day Post-General election report
the 5th day and ending on the 15th
must be filed including all transac-
When to File
day after the close of the calendar
tions from the closing date of the
quarter.
All political committees required to
Pre-Election report through the 20th
file on FEC FORM 3X must file either:
• Pre-Election reports must be filed
day after the general election. A Year
election and non-election year reports
no later than the 12th day before any
End Report must be filed no later than
Page 3
Federal Election Commission (Revised 05/2016)
INSTRUCTIONS FOR FEC FORM 3X AND RELATED SCHEDULES
January 31 of the following calendar
the Senate, Office of Public Records,
three years from the date of filing. The
year and include transactions from
232 Hart Senate Office Building,
treasurer of the political committee is
Washington, D.C. 20510-7116. Mail
the closing date of the Post-General
personally responsible for the timely
Election Report through the last day
addressed to the Secretary of the
and complete filing of the report and
of the calendar year.
Senate should read: “Office of Public
the accuracy of any information con-
Records, P.O. Box 77578, Washing-
Except for State, district and lo-
tained in it.
ton, DC 20013- 7578.”
cal party committees required to file
Line-by-Line Instructions for
• All other committees must file with
monthly under 11 CFR 300.36(c)
Page 2 (Summary Page)
the Federal Election Commission,
(1) (see above) and national party
1050 First Street, N.E., Washington,
committees required to file monthly
LINE 1. Enter the complete name and
D.C. 20463.
under 11 CFR 104.5(c)(4), a political
mailing address of your committee.
Political committees filing FEC
committee may elect to change the
FORM 3X must file with the appro-
frequency of its reporting from quar-
LINE 2. Enter the FEC Identification
priate officer in Guam and Puerto
terly and semi-annually under (A)
Number assigned to the committee.
Rico a copy of that portion of the
to monthly under (B) or vice versa.
report applicable to candidates seek-
LINE 3. If this is an original report,
A committee may change its filing
check the “NEW” box. If this is an
ing election in those territories (as of
frequency only after notifying the
March 2006, those territories had not
amendment to a previous report, check
Commission in writing of its intention
qualified for the Commission’s state
the “AMENDED” box.
at the time it files a required report
filing waiver program).
under its current filing frequency. The
LINE 4. Check the appropriate box
committee will then be required to file
for “Type of Report”. If the report
Report Preparation
the next required report under its new
is a 12-Day Pre-Election or 30-Day
filing frequency. A committee may
• A political committee may use any
Post-General election report, supply
change its filing frequency no more
recordkeeping or accounting system
the type of election (primary, general,
than once per calendar year.
which will enable it to comply with
convention, special or run-off), the date
A document is timely filed upon
the Act.
of the election, and the State in which
delivery to the appropriate office
• The Commission recommends that
the election is held.
(see “Where To File”) by the close
the political committee keep a re-
of the prescribed filing date or upon
LINE 5. Enter the coverage dates for
cordkeeping or accounting system
deposit as registered or certified mail
this report. All activity from the ending
that keeps a separate accounting
in an established U.S. Post Office and
coverage date of the last report filed
for each of the various categories
postmarked no later than midnight of
must be included.
of receipts and disbursements on
the day the report is due, except that
pages 3, 4 and 5 (Detailed Summary
LINE 6(a). Enter the total amount
Pre-Election Reports so mailed must
Page). This separate accounting will
of cash on hand at the beginning of
be postmarked no later than midnight
help the political committee fill out
the calendar year. The term “cash on
of the 15th day before the date of the
the reporting forms, since separate
hand” includes: currency; balance on
election. Reports and statements sent
reporting schedules are required for
deposit in banks, savings and loan
by first class mail must be received
each category.
institutions, and other depository in-
by the appropriate office by the close
• The reporting schedules should be
stitutions; traveler’s checks owned by
of business of the prescribed filing
filled out so that totals can be derived
the committee; certificates of deposit,
date to be timely filed. Reports filed
for each category.
treasury bills and other committee
electronically are timely filed if the
• The total figures should be carried
investments valued at cost.
report is received and validated by the
forward to pages 3, 4 and 5 (Detailed
Commission’s computer system on or
Summary Page) and then (where
LINE 6(b). Enter the total amount of
before 11:59 p.m. Eastern Standard/
appropriate) from the Detailed
cash on hand at the beginning of the
Daylight Savings time on the pre-
Summary Page to page 2 (Summary
reporting period.
scribed filing date.
Page).
LINE 6(c). Transfer the amounts from
• Pages 3, 4 and 5 (Detailed Summary
Column A and Column B of Line 19
Where to File
Page) should be filled out before
to the corresponding Columns on Line
completing page 2 (Summary Page).
An original and any amendments
6(c).
to an original report must be filed as
Treasurer’s Responsibilities
LINE 6(d). Add Lines 6(b) and 6(c) to
follows:
derive the figure for Column A, and
• Committees which support or op-
A copy of this Report must be pre-
served by the treasurer of the political
add Lines 6(a) and 6(c) to derive the
pose only a candidate(s) for the
Senate must file with the Secretary of
committee for a period of not less than
figure for Column B.
Page 4
Federal Election Commission (Revised 05/2016)
INSTRUCTIONS FOR FEC FORM 3X AND RELATED SCHEDULES
LINE 7. Transfer the amounts from
Column A and Column B of Line
31 to the corresponding Columns on
Line 7.
LINE 8. For both Column A and
Column B subtract Line 7 from Line
6(d) to derive the figure (which should
be the same for both columns) for cash
on hand at the close of the reporting
period of Line 8.
LINE 9. Transfer the total amount
of debts and obligations owed TO
the committee from Schedule C or D.
LINE 10. Transfer the total amount
of debts and obligations owed BY the
committee from Schedule C or D.
Multicandidate Committee
Status
Check box if the political commit-
tee has qualified as a “multicandidate
committee” and has filed FORM 1M.
A committee qualifies as a “multican-
didate committee” when it:
(i) has been registered with the Com-
mission or Secretary of the Senate
for at least six months;
(ii) has received contributions for
federal elections from more than
50 persons; and
(iii) (except for any State political
party organization) has made con-
tributions to five or more federal
candidates; or satisfies require-
ments (i)-(iii) by affiliation with
another committee.
Page 5
Federal Election Commission (Revised 05/2016)

Download Instructions for FEC Form 3x - Report of Receipts and Disbursements for Other Than an Authorized Committee

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