Instructions for FEC Form 3 - Report of Receipts and Disbursements for an Authorized Committee

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INSTRUCTIONS FOR FEC FORM 3 AND RELATED SCHEDULES
FEDERAL ELECTION COMMISSION
Report of Receipts and Disbursements for an Authorized Committee
(FEC FORM 3)
Use FEC FORM 3 to file your
to be itemized. Use a separate Sched-
is filed. Submit sample formats to the
report. Listed below are the summary
ule B to support each line number that
Reports Analysis Division.
pages and schedules of FEC FORM 3
appears on the Detailed Summary
Faxing Forms
with an explanation of what each dis-
Page.
closes. These forms may be duplicated.
C:
Shows all loans, endorsements
Form 3 may not be filed by FAX
and loan guarantees the committee
because an original signature is
FEC FORM 3: Page 1, Report of
receives or makes.
required.
Receipts and Disbursements
C-1: Shows all loans and lines of
credit made by lending institutions
Identifies the committee, the type
Other Forms and Their Uses
either to the committee or to the can-
of report and the reporting period.
The forms listed below are also
didate which are used for the purpose
available. When ordering, please order
FEC FORM 3: Page 2, Summary
of influencing the candidate’s election
by form number.
Page
to federal office.
D:
Shows debts and obligations
Discloses the committee’s total
FEC FORM 3: Pages 5 – 8,
owed to or by the committee that are
receipts and disbursements for the
Post-Election Detailed
required to be disclosed.
reporting period and the election
Summary Page
3Z: Consolidates the financial
cycle-to-date. Note: If candidate
activity of other committees autho-
Used only for last reporting period
sought election this year, when filing
rized by the candidate for the same
of election cycle, in lieu of pages 3 – 4
30-day Post-General report (or Year-
campaign.
(Detailed Summary Page) and por-
End Report for candidates who did
tions of page 2 (Summary Page). Sum-
not participate in the general election),
Illegible and Non-FEC Forms
marizes receipts and disbursements
substitute pages 5 – 8 (Post-Election
Illegible reports and reports sub-
by type of activity; shows totals for
Detailed Summary Page) for Lines 6
mitted on non-FEC forms are not
– 7 of page 2 (Summary Page).
each type of activity for the reporting
acceptable and must be refiled.
period and for both the election cycle
FEC FORM 3: Pages 3 – 4,
that ended on election day and the new
Electronic Filing
Detailed Summary Page
election cycle that began the day after
Political committees (except for
election day.
Summarizes receipts and disburse-
principal campaign committees of
ments by type of activity; shows
FEC FORM 1: Statement of
Senate candidates) must file reports
reporting period and election cycle-
Organization
in an electronic format if they have
to-date totals for each type of activity.
either received contributions or made
Note: If candidate sought election this
Used by all political committees to
expenditures in excess of $50,000
year, when filing 30-day Post-General
register under the federal election law.
during the calendar year, or if they
report (or Year-End Report for can-
have reason to expect that they will
didates who did not participate in the
FEC FORM 2: Statement of
exceed either of those thresholds. If
general election) substitute pages 5
Candidacy
the committee has reached this level of
– 8 (Post-Election Detailed Summary
Used by federal candidates to reg-
activity, DO NOT FILE THIS FORM
Page) for all of pages 3 – 4 (Detailed
ister their candidacy with the Federal
Summary Page).
ON PAPER. Instead, you must file
Election Commission or the Secretary
this form in an electronic format. See
FEC FORM 3: Schedules
of the Senate.
the instructions for more information
on filing electronically.
A:
Provides detailed information
FEC FORM 6
for each receipt that is required to be
Computerized Format
Discloses last-minute contributions
itemized. Use a separate Schedule A to
of $1,000 or more received between
support each line number that appears
FEC FORM 3 may be filed by
the 20th day and 48 hours before the
on the Detailed Summary Page.
paper filers in a computerized format,
day of an election in which the candi-
B:
Provides detailed information
but the Commission must approve the
for each disbursement that is required
computerized format before the report
date participates.
Federal Election Commission (Revised 05/2016)
Page 1
INSTRUCTIONS FOR FEC FORM 3 AND RELATED SCHEDULES
FEDERAL ELECTION COMMISSION
Report of Receipts and Disbursements for an Authorized Committee
(FEC FORM 3)
Use FEC FORM 3 to file your
to be itemized. Use a separate Sched-
is filed. Submit sample formats to the
report. Listed below are the summary
ule B to support each line number that
Reports Analysis Division.
pages and schedules of FEC FORM 3
appears on the Detailed Summary
Faxing Forms
with an explanation of what each dis-
Page.
closes. These forms may be duplicated.
C:
Shows all loans, endorsements
Form 3 may not be filed by FAX
and loan guarantees the committee
because an original signature is
FEC FORM 3: Page 1, Report of
receives or makes.
required.
Receipts and Disbursements
C-1: Shows all loans and lines of
credit made by lending institutions
Identifies the committee, the type
Other Forms and Their Uses
either to the committee or to the can-
of report and the reporting period.
The forms listed below are also
didate which are used for the purpose
available. When ordering, please order
FEC FORM 3: Page 2, Summary
of influencing the candidate’s election
by form number.
Page
to federal office.
D:
Shows debts and obligations
Discloses the committee’s total
FEC FORM 3: Pages 5 – 8,
owed to or by the committee that are
receipts and disbursements for the
Post-Election Detailed
required to be disclosed.
reporting period and the election
Summary Page
3Z: Consolidates the financial
cycle-to-date. Note: If candidate
activity of other committees autho-
Used only for last reporting period
sought election this year, when filing
rized by the candidate for the same
of election cycle, in lieu of pages 3 – 4
30-day Post-General report (or Year-
campaign.
(Detailed Summary Page) and por-
End Report for candidates who did
tions of page 2 (Summary Page). Sum-
not participate in the general election),
Illegible and Non-FEC Forms
marizes receipts and disbursements
substitute pages 5 – 8 (Post-Election
Illegible reports and reports sub-
by type of activity; shows totals for
Detailed Summary Page) for Lines 6
mitted on non-FEC forms are not
– 7 of page 2 (Summary Page).
each type of activity for the reporting
acceptable and must be refiled.
period and for both the election cycle
FEC FORM 3: Pages 3 – 4,
that ended on election day and the new
Electronic Filing
Detailed Summary Page
election cycle that began the day after
Political committees (except for
election day.
Summarizes receipts and disburse-
principal campaign committees of
ments by type of activity; shows
FEC FORM 1: Statement of
Senate candidates) must file reports
reporting period and election cycle-
Organization
in an electronic format if they have
to-date totals for each type of activity.
either received contributions or made
Note: If candidate sought election this
Used by all political committees to
expenditures in excess of $50,000
year, when filing 30-day Post-General
register under the federal election law.
during the calendar year, or if they
report (or Year-End Report for can-
have reason to expect that they will
didates who did not participate in the
FEC FORM 2: Statement of
exceed either of those thresholds. If
general election) substitute pages 5
Candidacy
the committee has reached this level of
– 8 (Post-Election Detailed Summary
Used by federal candidates to reg-
activity, DO NOT FILE THIS FORM
Page) for all of pages 3 – 4 (Detailed
ister their candidacy with the Federal
Summary Page).
ON PAPER. Instead, you must file
Election Commission or the Secretary
this form in an electronic format. See
FEC FORM 3: Schedules
of the Senate.
the instructions for more information
on filing electronically.
A:
Provides detailed information
FEC FORM 6
for each receipt that is required to be
Computerized Format
Discloses last-minute contributions
itemized. Use a separate Schedule A to
of $1,000 or more received between
support each line number that appears
FEC FORM 3 may be filed by
the 20th day and 48 hours before the
on the Detailed Summary Page.
paper filers in a computerized format,
day of an election in which the candi-
B:
Provides detailed information
but the Commission must approve the
for each disbursement that is required
computerized format before the report
date participates.
Federal Election Commission (Revised 05/2016)
Page 1
INSTRUCTIONS FOR FEC FORM 3 AND RELATED SCHEDULES
FEC FORM 8: Debt Settlement
Plan
Used by terminating committees to
disclose the terms of debt settlements.
To request additional forms,
call the Information Division at
800/424-9530 or 202/694-1100 or
visit the FEC’s web site at www.
fec.gov.
Page 2
Federal Election Commission (Revised 05/2016)
INSTRUCTIONS FOR FEC FORM 3 AND RELATED SCHEDULES
INSTRUCTIONS FOR
outstanding on January 1 of the year
•A 12-Day Pre-Election Report must
following the general election that
SUMMARY PAGE
be filed no later than the 12th day
anticipates terminating prior to Janu-
before any primary or general elec-
(FEC FORM 3, PAGES 1 – 2)
ary 1 of the next election year, as long
tion in which the candidate seeks
as the candidate has not qualified as
election and must include all trans-
a candidate in the next election and
actions from the closing date of the
Who Must File
does not intend to become a federal
last report filed through the 20th
candidate in the next election.
day before the election. A 12-Day
A political committee designated in
A new authorized committee with
writing by a candidate for the House
Pre-Election Report sent by certified
no previous contributions or expen-
or registered mail must be mailed no
of Representatives or Senate to serve
ditures is considered to have reason
as his or her principal campaign
later than the 15th day before the
to expect it will exceed the electronic
committee is required to file periodic
election.
filing threshold if it exceeds $12,500 in
Reports of Receipts and Disburse-
•A 30-Day Post-General Election
contributions or expenditures during
ments on FEC FORM 3.
Report must be filed no later than
the first quarter of the calendar year,
Any other political committee
30 days after the general election
or $25,000 in contributions or expen-
authorized in writing by a candidate
and include transactions from the
ditures in the first half of the calendar
for the House of Representatives
closing date of the last report filed
year.
or Senate to receive contributions
through the 20th day after the gen-
Contact the FEC for more informa-
or make expenditures on the can-
eral election.
tion on filing electronically.
didate’s behalf is required to file
In any other calendar year, quar-
FEC FORM 3 with the principal
terly reports must be filed no later
ALL POLITICAL COMMIT-
campaign committee. The principal
than April 15, July 15, October 15, and
TEES AUTHORIZED IN WRIT-
campaign committee must compile
January 31 of the following calendar
ING BY A CANDIDATE FOR THE
and consolidate the reports required
year. Each such report must disclose
OFFICE OF PRESIDENT OR VICE
to be filed with it. These consolidated
all transactions from the last report
PRESIDENT MUST FILE ON FEC
reports must include: the candidate’s
filed through the last day of the cal-
FORM 3P.
activity, reports submitted to the
endar quarter.
principal campaign committee by any
A document is timely filed upon
ALL POLITICAL COMMIT-
other authorized committees, and the
delivery to the appropriate office (see
TEES OTHER THAN THOSE
principal campaign committee’s own
“Where to File”) by the close of the
AUTHORIZED BY A CANDI-
activity. This consolidation must be
prescribed filing date or upon deposit
DATE MUST FILE ON FEC FORM
made on FEC FORM 3Z.
as registered or certified mail in an
3X.
Note: Political committees (except
established U.S. Post Office and post-
for principal campaign committees of
marked no later than midnight of the
When to File
Senate candidates) must file reports in
day the report is due, except that a
an electronic format if they have either
In any calendar year in which there
Pre-Election Report so mailed must
received contributions or made expen-
is a “regular” November general elec-
be postmarked no later than midnight
ditures in excess of $50,000 during a
tion for which the candidate is seeking
of the 15th day before the date of the
calendar year, or if they have reason to
nomination for election or election,
election. Reports and statements sent
expect that they will exceed either of
the candidate’s principal campaign
by first class mail must be received
those thresholds during the calendar
committee must file the following
by the appropriate office by the close
year. If the committee has reached
reports on FEC FORM 3:
of business of the prescribed filing
this level of activity, DO NOT FILE
•Quarterly reports must be filed no
date to be timely filed. Reports filed
THIS FORM ON PAPER. Instead,
later than April 15, July 15, October
electronically must be received and
you must file this form in an electronic
15 and January 31 of the following
validated by the Commission’s com-
format.
calendar year. Each such report must
puter system on or before 11:59 p.m.
An authorized committee is con-
disclose all transactions from the last
Eastern Standard/Daylight Savings
sidered to have reason to expect it will
report filed through the last day of
Time on the prescribed filing date in
exceed the electronic filing threshold
the calendar quarter. A quarterly
order to be timely filed.
for the following two calendar years
report is not required to be filed if a
after the calendar year in which it
Pre-Election Report is required to be
Where to File
exceeds $50,000 in contributions or
filed during the period beginning on
An original report and any amend-
expenditures. Exception: This does
the 5th day and ending on the 15th
not apply to an authorized commit-
day after the close of the calendar
ments to an original report must be
tee with $50,000 or less in net debts
quarter.
filed as follows:
Federal Election Commission (Revised 05/2016)
Page 3
INSTRUCTIONS FOR FEC FORM 3 AND RELATED SCHEDULES
•The principal campaign committee
•The reporting schedules should be
LINE 3. If this is an original report,
of a candidate for the House of
filled out first so that the totals can
check the “NEW” box. If this is an
Representatives must file with the
be derived for each category.
amendment to a previous report,
Federal Election Commission, 1050
•The total figures should be carried
check the “AMENDED” box.
First Street, N.E., Washington, D.C.
forward to pages 3 – 4 (Detailed
LINE 4. Check the appropriate boxes.
20463. Other authorized committees
Summary Page) and then (where
If the report is a 12-Day Pre-Election
of the candidate must file with the
appropriate) from the Detailed
or 30-Day Post-General Election
Summary Page to page 2 (Summary
principal campaign committee.
Report, supply the type of election
Page).
•The principal campaign committee
(primary, general, convention, special
•Pages 3 and 4 (Detailed Summary
of a candidate for the Senate must
or run-off), the date of the election,
Page) should be filled out before
file with the Secretary of the Senate,
and the State in which the election
completing page 2 (Summary Page).
Office of Public Records, 232 Hart
is held.
Senate Office Building, Washington,
Treasurer’s Responsibilities
DC 20510-7116. Mail addressed to
LINE 5. Enter the coverage dates
the Secretary of the Senate should
(month/day/year) for this report. All
A copy of this Report must be pre-
read: “Office of Public Records, P.O.
activity from the ending coverage
served by the treasurer of the political
Box 77578, Washington, DC 20013-
committee for a period of not less than
date of the last report filed must be
7578.” Other authorized committees
three years from the date of filing. The
included.
of the candidate must file with the
treasurer of the political committee is
LINE 6(a). Transfer the amounts
principal campaign committee.
personally responsible for the timely
from Column A and Column B of
A copy of each report filed by the
and complete filing of the report and
Line 11(e) of the Detailed Summary
principal campaign committee must
for the accuracy of any information
Page to the corresponding columns
be filed with the Secretary of State
contained in it.
on Line 6(a).
(or appropriate State officer) of the
Election Cycle Reporting
State in which nomination or elec-
LINE 6(b). Transfer the amounts
tion is sought. Exception: Principal
from Column A and Column B of
Authorized committees must report
campaign committees of House and
Line 20(d) of the Detailed Summary
receipts and disbursements on an
Senate candidates must file a copy of
Page to the corresponding columns
election-cycle basis, rather than on a
this form with the state in which the
on Line 6(b).
calendar year basis. The election cycle
office is sought, with the exception of
for disclosure purposes begins the day
LINE 6(c). For both Column A and
committees of candidates in states that
after the previous general election for
Column B, subtract Line 6(b) from
have qualified for the Commission’s
a seat or office, and ends on the day
6(a) to derive the figures for 6(c).
state filing waiver. A list of qualified
of the next general election for that
states is available from the Federal
LINE 7(a). Transfer the amounts from
seat or office. Note that the length of
Election Commission.
Column A and Column B of Line 17
the election cycle varies depending on
office sought (i.e., two years for House
of the Detailed Summary Page to the
Report Preparation
committees and six years for Senate
corresponding columns on Line 7(a).
•A political committee may use any
committees). See 11 CFR 100.3(b).
LINE 7(b). Transfer the amounts from
recordkeeping or accounting system
Note that on the first report filed
Column A and Column B of Line 14
which will enable it to comply with
after your general election, receipts
of the Detailed Summary Page to the
the Act.
received and disbursements made after
corresponding columns on Line 7(b).
•The Commission recommends that
the date of the general election are
considered to be for the next election
political committees use a record-
LINE 7(c). For both Column A and
cycle and must be aggregated sepa-
keeping or accounting system that
Column B subtract Line 7(b) from
rately for purposes of itemization.
keeps a separate accounting for
7(a) to derive the figures for Line 7(c).
each of the various categories of
LINE 8. Transfer the total amount
Line-by-Line Instructions for
receipts and disbursements on the
of cash on hand at the close of the
Page 2 (Summary Page)
Detailed Summary Page. This sepa-
reporting period from Line 27 of the
rate accounting will help the politi-
Detailed Summary Page to Line 8.
LINE 1. Enter the complete name and
cal committee fill out the reporting
mailing address of your committee.
forms, since separate reporting
LINE 9. Transfer the total amount
schedules are required for each cat-
LINE 2. Enter the FEC Identification
of debts and obligations owed TO
egory.
Number assigned to the committee.
the committee from Schedule C or D.
Page 4
Federal Election Commission (Revised 05/2016)
INSTRUCTIONS FOR FEC FORM 3 AND RELATED SCHEDULES
LINE 10. Transfer the total amount
of debts and obligations owed BY the
committee from Schedule C or D.
Special Instructions for Last
Report Filed for Your Election
Cycle
For this report ONLY, principal
campaign committees must fill out
Parts III and IV on page 8 (Post-Elec-
tion Detailed Summary Page) in lieu
of filling out Lines 6-7 on page 2 (Sum-
mary Page). Note: Committees must
also fill out the Post-Election Detailed
Summary Page in lieu of pages 3 and
4 (Detailed Summary Page) for this
report only. This requirement applies
to the Post-General report filed by
general election candidates or to the
Year-End Report filed by all other
candidates in that election cycle.
Federal Election Commission (Revised 05/2016)
Page 5

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