Free Letter Templates and Samples

516
total templates

Looking for a formal letter to send along with your job application? Need to deliver valuable information to your business partner or client? Or you have to apologize for your mistakes to a person you care about?

TemplateRoller’s extensive library of Letter Templates and Samples will help you to communicate with people via traditional mail or email, create a paper trail you can later use as evidence recognized by courts and government agencies, and get your point across to protect your interests or obtain benefits you are eligible for.

Browse Letter Templates by Type

Below you can learn more about miscellaneous letter templates - find formal and personal letters appropriate for your professional surroundings in case your academic future or employment depends on this documentation or send an emotional note to your loved ones to show your appreciation and support.

Acceptance Letters Consent Letters Inquiry Letters Recommendation Letters
Apology Letters Court Letters Intent Letters Reference Letters
Appeal Letters Cover Letters Interest Letters Referral Letters
Appreciation Letters Debt Letters Introduction Letters Rejection Letters
Authorization Letters Demand Letters Invitation Letters Reprimand Letters
Award Letters Donation Letter Legal Letters Request Letters
Cancellation Letters Encouragement Letters Letters for Kids Resignation Letters
Cease and Desist Letters Engagement Letters Love Letters Support Letters
Claim Letters Farewell Letters Medical Letters Tax Letters
Complaint Letters Gift Letters Notification Letters Termination Letters
Condolence Letters Goodwill Letters Offer Letters Thank You Letters
Confirmation Letters Hardship Letters Real Estate Letters Welcome Letter
Congratulation Letters Holiday Letters Receipt Letters Workplace Letters

How to Write a Letter? 

Once you find the category of letters you need, you can browse the samples and templates we provide. It is possible to tailor each document to suit your particular needs or simply print it out as it is and add your personal details. Every letter-writing template has instructions and guidelines you can follow to complete it correctly.

How to Address a Letter? 

Without a doubt, it's pretty hard to remember everything you learned in school about how to address a formal letter. You might go years without ever needing to write more than a semi-professional email. Nevertheless, professional letter-writing is a vital skill that comes in handy for everything from apartment hunting to negotiating a raise.

To properly address any letter, you will need to refer to the recipient by their name and title (this shows that you've done your research!). The appropriate title to use when writing to a woman is "Ms." regardless of their marital status. Using "Miss" or "Mrs" is widely considered to be outdated. Use "Mr." if the recipient of your letter is male.

Use "Dr." when writing to a medical professional or someone that you know has a Ph.D. Use "Professor" when writing to a member of a university or college faculty. If there's no way for you to know the gender of the person you are writing to, make sure that you use a gender-neutral greeting and their full name (e.g., "Dear Taylor Jones.")

Include your contact information and offer the recipient of the letter to get in touch with you if they have any questions or concerns. 

How to End a Letter?

Once you indicated all the important details in the main body of the document, end the letter with the last paragraph - reiterate your point of view and express hope for a prompt answer or reaction from the addressee. Add a formal closing - "Regards", "Sincerely", or "Best Wishes" - and sign your name.


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Documents

516

"IRS Letter 2202, IRS Audit Letter"

Rate (4.7 / 5) 15 votes
Size: 68 KB
3 pages

The IRS can initiate a review of the information you submit via your tax return by sending you an IRS Audit Letter in the mail.

Sample "Social Security Verification Letter"

Rate (4.4 / 5) 24 votes
Size: 1 MB
1 page

This letter states your annual income information along with the benefits you have earned for your retirement, Medicare or what you will be entitled to in case of disability.

Sample "IRS Letter 948, Determination Letter Recognizing Exemption Under IRC 501(A)"

Rate (4.6 / 5) 7 votes
Size: 114 KB
1 page

Obtain this letter from the IRS in order to be recognized as a nonprofit organization that offers employees company-sponsored retirement, medical, vacation, or other benefit plans.

Sample "IRS Verification of Non-filing Letter"

Rate (4.8 / 5) 29 votes
Size: 2 MB
1 page

This document confirms that the taxpayer did not any of the IRS 1040 forms for the specific year.

Sample "IRS Letter Cp575, Employer Identification Number (Ein) Confirmation Letter"

Rate (4.5 / 5) 37 votes
Size: 24 KB
2 pages

This letter contains and verifies information about a company's Employer Identification Number (EIN).

"Gift Letter for Mortgage Template"

Rate (4.3 / 5) 20 votes
Size: 69 KB
2 pages

This is a two-page template of a Mortgage Gift Letter. As with other letters of this kind, it notes that no repayment of this gift is expected or implied either in the form of cash or future services of the recipient.

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Gift Letter Template

"Gift of Equity Letter Template"

Rate (4.6 / 5) 32 votes
Size: 63 KB
1 page

A gift letter is written correspondence stating that money is sent to a friend or relative is a gift. Oftentimes a gift is made towards purchasing a new home or other real estate property. This is a simple version of a gift letter.

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Gift Letter Template

Sample "Gift Letter for Mortgage"

Rate (4.5 / 5) 26 votes
Size: 68 KB
1 page

Use this sample letter to confirm that you are making a gift of money to another individual who will use it for a mortgage.

"Sorority Letter of Recommendation Template"

Rate (4.3 / 5) 10 votes
Size: 76 KB
2 pages

Complete this template in order to provide information about a potential new member of a sorority.

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Letter of Recommendation Template

Sample "Death Notification Letter"

Rate (4.6 / 5) 8 votes
Size: 64 KB
1 page

This is a formal statement prepared by a relative, friend, lawyer, or executor of a deceased person to inform other people about their death.

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Notification Letter Template

"VA/Fha/Conventional Gift Letter Template"

Rate (4.4 / 5) 9 votes
Size: 75 KB
2 pages

This is a simple one-page VA/FHA/Conventional Gift Letter. It contains a reference to the Section 1010 of Title 18 of the United States Code (Department of Housing and Urban Development Transactions), which is not quoted in full.

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Gift Letter Template

"Audit Engagement Letter Template"

Rate (4.8 / 5) 20 votes
Size: 74 KB
2 pages

This letter documents and confirms the auditor's acceptance of the appointment, the extent of their responsibilities, and the objective of the audit.

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Engagement Letter Template

"Volunteer Acceptance Letter Template"

Rate (4.3 / 5) 29 votes
Size: 60 KB
1 page

Use this letter to "hire" the volunteers that have indicated their desire to work on your project.

"Hardship Letter for Shortsale Template"

Rate (4.5 / 5) 14 votes
Size: 68 KB
2 pages

This is a typed or handwritten statement prepared by a borrower and sent to the lender to explain the circumstances that led to a payment delay and convince the lender of the necessity to sell the property at a lower price.

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Hardship Letter Template

"Goodwill Letter Template"

Rate (4.2 / 5) 19 votes
Size: 66 KB
2 pages

A credit borrower may prepare this type of letter and send it to a creditor if the former needs to remove negative entries from their credit history.

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Goodwill Letter Template

"Gift Letter Template"

Rate (4.6 / 5) 23 votes
Size: 64 KB
2 pages

This letter acts as a formal statement prepared by the person who gives somebody money or property, without expecting the recipient to pay them back or compensate them some other way.

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Gift Letter Template

"Contract Termination Letter Template"

Rate (4.6 / 5) 7 votes
Size: 52 KB
1 page

A Contract Termination Letter is used to terminate an existing agreement or contract between two parties. It could be an employment contract or a business transaction.

"Business Contract Termination Letter Template"

Rate (4.4 / 5) 11 votes
Size: 53 KB
2 pages

A Business Contract Termination Letter is used to terminate an existing agreement or contract between two parties. It could be an employment contract or a business transaction.

Sample "Letter for Cancellation of Health Insurance Policy"

Rate (4.8 / 5) 19 votes
Size: 63 KB
1 page

An insurance policyholder may use and submit this letter to their insurance company with the intention of ending their insurance coverage.

Sample "Letter of Recommendation for Medical School From Employer"

Rate (3.7 / 5) 11 votes
Size: 67 KB
1 page

This is a written statement of support prepared by an employer for their current or former employee to help the latter enroll in a medical school of their choice.

Sample "Letter of Recommendation for Medical Assistant Job"

Rate (4.4 / 5) 26 votes
Size: 67 KB
1 page

This letter is used for highlighting a medical assistant's expertise in their field to make them stand out amongst other candidates for a degree program or job.

"Letter of Recommendation for Medical Assistant Template"

Rate (4.5 / 5) 17 votes
Size: 64 KB
2 pages

This letter showcases the skills of an applicant looking to apply for a medical assistant job and also comes in handy for a routine performance review.

"Cancellation of Insurance Policy Letter Template"

Rate (4.6 / 5) 30 votes
Size: 60 KB
1 page

This document notifies the provider of an insurance policy of your desire to cancel the policy.

Sample "Letter of Recommendation for Medical Assistant Externship"

Rate (4.7 / 5) 12 votes
Size: 66 KB
1 page

This letter helps show the strengths of a medical assistant interested in an externship while working in a medical office environment and how they interact with patients.

Sample "Letter of Recommendation From Doctor for Medical Assistant"

Rate (4.8 / 5) 6 votes
Size: 68 KB
1 page

This letter is completed by the physician on behalf of their student or colleague in order to support their job application for the position of a medical assistant.

Sample "Letter of Intent to Homeschool"

Rate (4.3 / 5) 23 votes
Size: 59 KB
1 page

Use this letter to verify your plans to homeschool your child with the local authorities.

Sample "Letter of Cancellation of Life Insurance Policy"

Rate (4.4 / 5) 10 votes
Size: 65 KB
1 page

An individual with a life insurance policy may use this type of letter to send to their insurance provider to inform them about their decision to terminate their coverage.

Sample "Letter of Recommendation for Medical School From Doctor"

Rate (4.5 / 5) 21 votes
Size: 65 KB
1 page

This letter is written by a physician on behalf of a medical school candidate in order to supplement their application to a medical school.

Sample "Letter of Recommendation for Medical School From Professor"

Rate (4.6 / 5) 25 votes
Size: 68 KB
1 page

This is a written statement from a professor that supports the application of a student who is looking to enroll in a medical school.

"Letter of Recommendation for Nursing School Template"

Rate (4.7 / 5) 26 votes
Size: 62 KB
1 page

This letter increases the chances of the candidate to enroll in a nursing school by emphasizing their positive qualities and past experience.

"Letter of Recommendation for Medical School Template"

Rate (4.8 / 5) 11 votes
Size: 62 KB
1 page

This letter is used to support a student's medical school application. It describes their background and lists their skills.

Sample "Letter of Recommendation for Nursing School From Employer"

Rate (3.8 / 5) 38 votes
Size: 69 KB
1 page

A Letter of Recommendation for Nursing School from an employer is a typed or handwritten document composed by the employer for their employee who wishes to enroll in a nursing school.

Sample "Letter of Recommendation for Nursing School From Coworker"

Rate (4.4 / 5) 10 votes
Size: 70 KB
1 page

Use this sample to draft your own Letter of Recommendation for the coworker interested in attending nursing school.

"Letter of Intent to Homeschool Template"

Rate (4.5 / 5) 28 votes
Size: 57 KB
1 page

Use this letter to express your wish to homeschool your child. This letter should be submitted to the local school district.

Sample "Unemployment Appeal Letter"

Rate (4.2 / 5) 23 votes
Size: 73 KB
2 pages

A former employee may prepare this letter when they would like to dispute an unemployment agency's decision not to provide them with unemployment benefits.

Sample "Unemployment Appeal Letter for Misconduct"

Rate (4.6 / 5) 21 votes
Size: 69 KB
2 pages

Use this sample as a reference when drafting your own Unemployment Appeal Letter for Misconduct - a statement sent to the state unemployment office to ask them to reconsider their decision concerning unemployment benefits.

"Unemployment Appeal Letter Template"

Rate (4.6 / 5) 30 votes
Size: 66 KB
2 pages

Use this letter to request a review of the decision of the Employment Security Department (ESD) that denied your unemployment benefits.

Sample "Letter of Explanation for Bankruptcy"

Rate (4.3 / 5) 19 votes
Size: 74 KB
2 pages

This letter serves as a statement from the borrower for the potential lender that clarifies why they had to file for bankruptcy in the past.

"Bankruptcy Explanation Letter Template"

Rate (4.8 / 5) 10 votes
Size: 63 KB
1 page

Use this letter template to explain why you had to file for bankruptcy when you are applying for a loan with a financial lender.

Sample "Eviction Letter to Family Member"

Rate (3.6 / 5) 22 votes
Size: 63 KB
1 page

Looking to evict a relative-tenant from the property they currently live in? Use this Sample Eviction Letter to Family Member as a reference when drafting your own document.

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