Claim Letter Templates and Samples

What Is a Claim Letter?

A Claim Letter is a typed or handwritten document sent by the party to an agreement to their counterpart to demand compliance with the terms and conditions of their contract if they believe their interests regarding the subject matter of the deal were violated. This letter is used in multiple industries by individuals and companies alike - you can request monetary compensation from your insurer, a refund from the store if you received merchandise of low quality, or ask a government agency to award you benefits if you believe you were treated unfairly.

Check out our library below to download Claim Letter templates. Each template can be customized to suit your particular needs - as long as you justify the claim, present all facts in chronological order, and attach supplemental documentation that supports your allegations, the Claim Letter format does not matter.

Claim Letter Types

The documents below can be prepared to ensure your contractual rights are protected whether your insurance provider owes you money or the contractor did not perform the services promised in writing. Additionally, you can refuse to agree with the claim sent to you if you complete and mail a "denial of claim" to the other party.

  1. Generic Letter of Claim. You can use this generic template to request your counterpart, business partner, or supplier to fulfill their contractual duties. Whatever is owed to you - money, completion of services, or replacement of the substandard item you paid for - this document will serve as a formal demand that asserts your rights.
  2. Claim Denial Letter. If you received a claim from a customer or business associate with a request to pay compensation or somehow pay for the damage you have inflicted, yet you believe you are not liable for it and the statements in the claim are false, you can reject the demands using this letter.
  3. Diminished Value Claim Letter. This document will help you request money from your insurance provider after the accident you are not responsible for - for instance, if your vehicle costs less now than it did before, you may obtain compensation for the value it lost in the car crash.
  4. Insurance Claim Letter for Reimbursement. In case you had to pay for medical treatment and medication using your own money, you may seek compensation from your insurance company if the injury or illness you had included in your insurance policy coverage.

Related Letter Templates:




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This type of document is generally prepared by an insurance policyholder and sent to their insurance provider to receive compensation for funds they have spent on damages covered by their insurance policy.


This type of letter is used to request compensation for a particular mistake or wrongdoing from the recipient of the letter.

Complete this template to inform your client about the fact that their claim has been denied and to detail your reasons for denying it.

Fill out this template to request an amount of money from your insurance company to compensate you for the shift in the value of your car after an accident and subsequent repairs.

This is a document that can be used by individuals when they would like to request that their insurance provider pay for certain claims.

An injured party may draft this type of letter and send it to a breaching party to offer the latter to resolve a road accident issue out of court.

This is a formal notification composed by an individual who was hurt in a road accident and wants to resolve the issue with the offender by bringing the claim directly to them.

This is a formal demand prepared by an individual who will miss work hours because of an injury or illness caused by a road accident and sent to the person responsible.

This is a formal document that informs a financial institution that the refund issued to a customer after they asked to cancel the transaction had no foundation.

The purpose of this type of letter is to sort out the consequences of a car accident between its participants.

Insurance companies can use this type of letter when they would like to notify their policyholders that the services they requested are not covered by their insurance policy.

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