What Is a Termination Letter?
A Termination Letter is a formal document prepared to inform the other party of a contract that this agreement will be canceled in the upcoming future. Whether you need to fire an employee, stop purchasing products from a certain vendor, or move to a different apartment, writing a Termination Letter will help you to notify the other party on time and settle any existing issues or concerns. Handle the situation calmly and professionally by writing a termination notice and dealing with all the problems that may arise with the recipient of the letter.
Check out our library below for more Termination Letter templates and samples.
Termination Letter Types
The documents below are the most commonly used Termination Letters - you can create your personalized letter on the base of one of our templates to suit the needs of a particular situation.
- Contract Termination Letter. Complete this document if you do not want to continue your business relationship established by the agreement you signed. Whether the other party did not fulfill their contractual obligations or you simply want to cancel the deal, a formal notice is a must.
- Lease Termination Letter. Landlords and tenants alike can put an end to their lease agreement - inform the other party you are not going to renew the lease and notify them the residential or commercial property will be vacated.
- Employee Termination Letter. This document informs the employee the employer does not want to employ them anymore - because of a disciplinary offense or without explanation (in the case of at-will employment).
How to Write a Termination Letter?
Here is how you should compose a Letter of Termination:
- Greet the addressee and write your full name.
- State the purpose of writing the letter right away - you want to terminate the existing agreement.
- Provide the other party with the reason if it is required by law or a certain provision in your original contract. Otherwise, you only need to tell the other party the contract will not be renewed or it will be canceled.
- There might be different issues you still need to discuss - you or the other party needs to make a payment, deliver goods, move out of the residential estate, or finish a particular project. Share with the recipient your point of view on how to deal with all these matters quickly and efficiently and offer them to call or mail you to present their perspective.
- Notify the recipient about the termination in advance. Your agreement with them may oblige you to send a notice several weeks or even months before you terminate the deal; however, it would be a common courtesy if you warn them about the termination even though you do not have to do it.
- Even if your relationship with the other party has gone sour, do not end it on a negative note. It is possible you will work together again or sign another contract, so keep your tone formal and polite. Moreover, this document may be used as evidence in case of a potential disagreement or dispute - write the letter thinking about third parties that may have access to it.
- If appropriate and applicable, you can thank the recipient for their contributions to your organization, amicable relationship throughout the duration of the lease, or advantages your business has gained during the contractual relationship.
- Date and sign the letter. Add your contact details - the other party will need to contact you to handle the remaining issues, for instance, the process of moving out of the house or returning things that belong to your company.
How to Get a Termination Letter?
Choose any Termination Letter template you like after you browse the forms in our library - send it before the possible deadline and be ready to comply with duties you are still liable for. You may ask the other party for a template - maybe, they have a proper document available. As long as you are prepared to be open and honest with the other party and make a wise decision not to harbor any hard feelings about the contractual relationship that has ended, a termination process will be fast and painless.
Related Letter Templates and Tags:
A Contract Termination Letter is used to terminate an existing agreement or contract between two parties. It could be an employment contract or a business transaction.
This is a document known as an Employment Contract Termination Letter and it is used by employers who want to terminate an employee.
A Business Contract Termination Letter is used to terminate an existing agreement or contract between two parties. It could be an employment contract or a business transaction.
is a written document completed by one of the parties to a lease agreement (a landlord or a tenant) to notify the other party the lease will be canceled.
This is a letter completed by the party that wishes to cancel the existing lease with or without a reason.
This type of letter allows an employer to fire their employees at any time during their employment without giving any particular reasons or explanations.
This is a document that can be used as a reference when an employer would like to let an employee go without indicating the particular reason for it.
An employer may prepare a letter such as this to send to an employee when the latter could not take advantage of the opportunity to improve their performance and their employment is about to end.
This is a written statement drafted by the human resources department for an employee to inform the latter they are dismissed from their employed position.