When you own a company, it is necessary to prepare multiple documents to manage the business in a legal way. You will have to compose different forms and gather information for internal records so that your paperwork is always in order. In our guide, you will find any Employment Form you need and learn more about hire forms and documents that are signed by people who are being employed by your company.
Types of Employment Forms
Written Employment Forms you should draft yourself will protect the rights of both parties to the Employment Contract – the employer and employee. Use the documents below to manage your company and handle various issues that arise in the workplace:
- Hiring Employees. This is the basis of the employment – you will require New Employee Forms to employ people, Job Application templates so that prospective employees can introduce themselves to you and you can decide who to choose for particular positions, and Employee Contracts to define terms and conditions of the future employment.
- Employee Performance Forms, including Employee Performance Review and Employee Feedback, let employees know what the employer thinks about their skills and abilities, help the employer discover ideas the employee has come up with for their job, strengthen overall productivity, and improve the atmosphere in the workplace.
- HR Forms. Do not start your internal workflow from scratch – here you can download various forms and templates the human resources department distributes to employees for various purposes.
- Employee Termination. If you need to fire your employee, prepare to complete several documents, including warning notices for employees and employee termination letters.
- FMLA Forms. Any employee who is eligible for Family and Medical Leave under the act of the same name can request twelve weeks away from the workplace every year.
What Forms Do I Need for a New Employee?
The following documents must be prepared by the human resources department or the designated employee who oversees the process of hiring:
- Whether you require an Employment Contract, a Temporary Employment Contract (for individuals who will work for you only for a certain period of time or during a particular project), or an Internship Agreement to offer legal protection to your interns, you may download a template most suitable for your situation;
- A Non-Disclosure Agreement is completed when you have to make sure the employee will not disclose confidential information and trade secrets discovered in the course of business;
- A Non-Compete Agreement is filled out when the employee must promise not to begin employment with the employer’s competitors and other companies in the same industry;
- A Sign-on Bonus Agreement is a contract that offers an incentive – usually, a lump-sum payment – so that the prospective employee is encouraged to choose the particular company and stay with them for a certain time;
- A New Employee Announcement is a notification form you can send your employees and colleagues to introduce a new employee and describe their future duties and responsibilities if needed.
What Forms Does a New Employee Have to Fill out?
When you hire a new employee, there is a list of documents you need to print out so that the employee completes and signs them:
- Form W-4, Employee’s Withholding Certificate, is a document required by tax laws – prepare it so the employer knows the accurate amount of the federal income tax to withhold from your wages.
- Form I-9, Employment Eligibility Verification, allows the employer to identify each new employee and make sure they have the authorization to work in the United States. This form must be submitted along with documents that confirm the employee’s identity and authorization to be employed.
- Form SS-5, Application for a Social Security Card. Whether you need to obtain your original or new social security card, fill out this document – without knowing your social security number that serves as a tax identification number, the employer will not be able to prepare tax documentation for the entity.
- Benefits Enrollment Forms. Most employers offer perks and benefits along with employment – it is possible to get life insurance, disability insurance, medical insurance, and a retirement plan when you sign an Employment Contract.
- Employee Background Check Authorization Form. Before you investigate the background of the potential employee, you need to have their consent to contact their former employers and people who provided references for them.
- Employee Information Form. This document can be used as the employee’s file for the company records – it contains main details about the employee and their contact information so that the employer can see who, when, and in what capacity worked for their business for years to come.
- Employee Emergency Contact Form. Ask the employee to give you telephone numbers and email addresses of their relatives and friends you can contact in the event of any workplace accident.
Related Forms and Templates:
A Last Chance Agreement is a legal contract that is signed between an employer and an employee (or a union that presents an employee) after an employee has made a serious violation of company policies or misconduct that usually leads to employment termination.
A Non-Compete Agreement is a legal contract signed between two parties, employers and employees, where they have agreed on the fact that the individual will not enter into competition with the company where they work, during or after their employment.
Businesses can use an agreement such as this to protect different types of confidential information, which can include know-how, trade secrets, software, client base, technical information, data about goods produced by the company, and other types of proprietary data.
An Employment Contract is a legal agreement signed between an employer and an employee in which the employer is bound to provide the employee with work and pay them an agreed salary, while the employee is legally bound to work for the employer on the terms stated in the contract.
A Temporary Employment Contract is a legal agreement signed between an employer and an employee (or a company and an individual) in which the parties have decided that the employee is engaged in work only for a specific period of time.