Free Forms and Templates for Hiring Employees

How to Hire an Employee?

Before you hire an employee, you need to do proper research and prepare the necessary documentation to welcome new people on board. See our guide to learn more about various templates that will be useful for the employer and employee alike. 

How to Hire Employees: Forms and Contracts 

Whenever there is a need to find a new person for a vacancy and your business is financially stable to handle one more individual on your payroll, you can draft required documentation and hire employees. 

New Employee Forms. These forms are essential in the process of hiring new staff:

1. Employee Information Form. Prepare this document to collect the personal details of each employee for your records.
2. Job Description Template. A brief explanation of the job duties will allow you to attract the best person for the position in question.
3. Sample Interview Questions. Every interviewer can benefit from our tips on how to conduct a successful interview with a potential employee.
4. New Employee Announcement. Whenever you approve a candidate for a job, you can use this template to tell other employees about their new colleague.
5. Interview Thank You Letter. Once you finish your interview, complete a message for your prospective employer to thank them and boost your chances to get a callback.
6. Job Offer Letter. This formal document is used to confirm the employer’s wish to hire a particular individual.
7. Job Application Cover Letter. Use this short form to state your details and call the reader to action so that your application is read and you receive a call for an interview.
8. Employee Emergency Contact Form. This document lists family members and friends of the employee who must be contacted in case of an employee’s accident in the workplace.
9. Benefits Enrollment Form. Fill out this form to apply for medical insurance and other benefits that come along with your job.

Job Application Forms. Job application forms are indispensable for the human resources department and individuals who want to be hired:

1. Resume Template. Complete this document to let your future employer know your skills and qualifications.
2. Letter of Recommendation. This statement is typically drafted by the candidate’s former colleagues and mentors to highlight their positive characteristics.
3. Recruitment Process Flowchart. Prepare a visual template that shows all the stages that comprise the process of hiring employees.
4. Authorization to Release Employee Information. It is prepared to allow former employers of the job candidate to share their employment history with the new employer.

Employee Contracts. Here you can find legally binding contracts and agreements that stipulate the rights and responsibilities of both the employer and employee:

1. Employment Contract. This is the main document signed by the business representative and employee to outline basic terms and conditions of future employment.
2. FMLA Return to Work Form. Once leave you took for personal reasons is over, complete this form to warn the employer of your intention to come back to work.
3. Last-Chance Agreement. This document serves as a warning to the employee who is close to being fired because of a serious breach of discipline;
4. Employee Non-Disclosure Agreement. Employers give this document to employees who must keep confidential information they learn during their employment secret.
5. Non-Compete Agreement. Fill out this template with your employee if you want to compel them not to enter into any work relations with your competitors.
6. Telecommuting Agreement. Usually, a temporary measure, this document allows the employee to perform their job duties in the alternate workspace.
7. Finder’s Fee Agreement. Complete this contract to determine the amount of compensation paid to the intermediary who provides the company with a new counterpart.
8. Vacation Request Form. Employees need to compose a separate document to ask their employers for time off.
9. Sign-On Bonus Agreement. This document outlines a one-time payment to the new employee.
10. Time-Off Request. If you need a day or week away from your workplace, you need to draft a special request and submit it to your employer.
11. Reference Check Form. Generally, this document includes questions you can ask when confirming the validity of references brought to you by the job candidate.
12. Employee Background Check. Review your potential new employee’s employment and criminal history with the help of this template.
13. Internship Agreement. Whenever you find a new intern, sign this agreement to indicate your rights and responsibilities and their involvement in your business.
14. Temporary Employment Contract. This document states the terms of employment that last for a short period of time – usually, not more than several months.

Related Forms and Templates:

• Employee Performance Templates;
• HR Forms and Templates;
• Employee Termination Forms and Templates.