Resignation Letter Templates and Samples

What Is a Resignation Letter?

A Letter of Resignation is a notice written by an employee wishing to leave their position. Although an oral announcement may be sufficient in some cases, for the sake of clarity, record, and in the face of possible legal issues, a written statement indicating the intent and reason to terminate one’s employment is advisable.

Alternate Names:

  • Exit Letter;
  • Employment Withdrawal Letter

It is expected that the employee resignation letter is delivered in advance with the last day of work clearly stated. The letter is to be submitted to the appropriate person in charge, such as the worker’s supervisor or superior. A period of notice is normally two weeks, but by the terms of the contract, this period may be longer. However, sometimes a resignation is effective immediately.

Resignation Letter Types

Prepare your Employment Withdrawal Letter by downloading one of our templates. Our samples can help you by providing ideas on what is best to include and what is wise to keep out of your letter:

  1. Generic Resignation Letter Template.
  2. Layoff Letter Template.
  3. Retirement Letter Template.
  4. Board Resignation Letter Template.
  5. One Week Notice Letter Template.
  6. Two Weeks Notice Letter Template.

How to Write a Letter of Resignation?

It is a matter of courtesy, but also a good strategy in terms of your future career to leave a good impression and express gratitude and appreciation upon departure. As a person who spent years at a certain place of work you have a lot to be thankful for: opportunities that are open to you now because your mistakes have been transformed into skills due to the experience you gained; your career acquired shape thanks to the interesting people you met, and your personal qualities strengthened because of difficulties and the support you have been through. Your boss, co-workers, and subordinates may have been a source of inspiration for you, providing encouragement and guidance, or they may have been a challenge that offered you a chance to get stronger by endurance and affirmation of your personal integrity.

Check out these related letter topics:




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This document is used for officially submitting a letter of resignation to an employer in the state of Tennessee.

This form is used for accepting and processing voluntary resignations from employees. It outlines the terms and conditions of the resignation and confirms that the employer has acknowledged and accepted the employee's decision to resign.

This document is used for official resignation and appointment of a new successor trustee in the state of Washington. It allows for a smooth transition of trust responsibilities.

This form is used for resigning as a statutory agent for a limited liability company in the state of Arizona.

This document is used to formally notify your employer of your resignation from sick leave in Alabama.

This document is a formal letter used by an employee to notify their employer of their intention to leave a job position in the state of Utah. It includes the date of resignation and any necessary details specific to the individual's employment.

This document is used for officially resigning as a registered agent (commercial or noncommercial) in the state of South Dakota.

This document is used for formal resignation from a job position in Washington, typically submitted by an employee to their employer.

This Form is used for requesting and authorizing separation from the military.

This document is used to acknowledge the resignation of an employee in the state of Florida. It serves as confirmation that the employer has received the employee's resignation and acknowledges their decision to leave the company.

This document is used for formally resigning as a registered agent in the state of Nevada. It must be filed with the appropriate authorities to notify them of the resignation.

This Form is used for resigning as a statutory agent for a corporation in Arizona. It provides instructions on how to properly complete and submit the Form C029.003.

A Two-Week Notice Letter is a document that employees use to inform their employer about their plans to quit.

Use this letter template to inform your employer about your upcoming retirement.


Use this sample template when drafting your own Two Week Notice Letter - a document that you can use to inform your employer about your intention to quit.

An employee may use this letter when they would like to inform their employer about their intentions to soon retire.

Use this letter to formally inform your employer about your decision to resign.


Complete and submit this letter when you want to notify your employer about the decision to quit your job.

Use this letter to inform your boss about leaving your position a week before your last workday.

Use this letter to document your resignation and inform the other board members about your decision to leave the company.

Complete this template to notify the other members of the board about your plans to leave the organization.

This is a written statement drafted by the human resources department for an employee to inform the latter they are dismissed from their employed position.

This is a formal notice prepared by a church member to announce their decision to leave a religious organization.

This is a formal document that confirms the promise of one party, an individual or an entity, not to sue another party that may be potentially considered liable.

A teacher should prepare this type of letter when they would like to resign from their current teaching position.


This type of letter can be used as a reference when resigning from a nursing position.

Use this sample to write a professional and polite letter if planning to leave your current employer immediately.

This form is used for employees in Montana to officially resign from their job. It is typically used to notify the employer of the employee's decision to leave the company.

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