What Is a Two Week Notice Letter?
A Two Week Notice Letter is a document that an employee can use to inform their employer that they plan to quit their job. The purpose of the letter is to declare the formal intention to resign from work. During the two week time period, the employer is supposed to prepare all of the documents that are necessary to formalize the resignation process.
Generally, the notice is given to an employer from their employee, however, in some cases, the notice can be given vice versa - by the employer to the employee. In this case, the employee has two weeks to transfer or finish their current projects and find a new job.
Similar to this there is a document called a Resignation Letter which is considered to be a more formal equivalent of a Two Week Notice. If the employee is leaving their position due to their retirement they can use a document called a Retirement Letter.
For more Two Week Notice Letter templates you may check out our library below.
How to Write a Two Week Notice Letter?
A simple two-week notice letter should be written in a cordial manner. It should be polite, tactful, and short, and the employee should try to keep it no longer than one page. This document is not the place to express emotions or give specific reasons for leaving. A two-week notice letter format can include several parts, such as:
- Introduction. In the first part of the document, the employee can state their name and contact information, which includes their full current address, telephone number, and email. This information can be used for identification and notifying purposes. In this part, the employee can also state whom they are addressing, including the name of the company where they work, its address, name of their supervisor, or HR manager. It depends on who is in charge of resignment questions in the company;
- The Announcement. Here the employee expresses their intention to leave their position. They should state their last working day in the company, that should be two weeks from the date when they submit the letter;
- Information About Current Projects. Employees can use this part to designate who they will transfer their responsibilities to, which of their current projects they will be able to finish within two weeks, and which should be given to other employees;
- Replacement. If the employee would like to help with training their replacement, they should state it in the letter as well. Offering assistance during the transition period can help save good relationships with their employer, which can be convenient if they work together in the future;
- Contact Information. In case the employer will need to contact their employee after they have left, the employee should provide their contact information on how they can be reached. If they have provided it earlier in the letter, then they can just mention that information can be used to contact them;
- Conclusion. Usually, employees use this part to thank their employer for their guidance, opportunities to grow and learn. They can also wish their employer continued success and future business development;
- Signature. In the end, the employee should sign the document. It is needed to confirm that the document is valid and express the employee’s true intention to quit their job.
Do I Have to Give a Two Weeks Notice?
Two weeks is a standard time period in the U.S. given to the employer to make preparation before the employee has left their position. Nevertheless, the employee should check the company’s termination policy and their employment contract to make sure they do not have an extended period.
The employee should also check their state’s employment laws dedicated to resignation in case there are any other regulations to this process. If the employee is still in doubt they can arrange a meeting with an experienced lawyer who has comprehensive knowledge of the subject.
Haven't found the template you are looking for? Take a look at these related templates:
- One Week Notice Letter Templates;
- Board Resignation Letter Templates;
- Farewell Letter Templates.