What is a One Week Notice Letter?
A One Week Notice Letter is a document that an employee can submit when they want to notify their employer about their decision to quit their job. The purpose of the document is to formally notify the employer about the upcoming resignation one week prior to it.
- One Week Notice Resignation Letter.
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Generally, an employee is supposed to give their employer a Two Weeks Notice Letter before leaving their job. However, in some cases, it can be impossible due to different circumstances. In this case, the employee should give their employer a one-week notice letter of resignation. Short notice is better than no notice, and it will help the employer to start the hiring process and cover the employee’s responsibilities why they are looking for a replacement.
Similar to this is a document called a Resignation Letter which is considered to be a more formal equivalent of a One Week Notice. If the employee is leaving their position due to their retirement they can use a document called a Retirement Letter.
How to Write a One Week Notice resignation Letter?
Writing the notice is a straightforward process that should not take a lot of time. A common One Week Notice Letter Template can contain parts, which include the following:
- Information About the Addressee. The letter should be addressing the right person. Before writing it, the sender should check who in the company is in charge of resignation questions. Generally, this is the responsibility of the HR manager, so the sender should address the notice to them by stating their name and position at the beginning of the letter;
- Information About the Employee. Here the sender of the letter can state their name and their work title for identification purposes. In addition to this, the sender can also state their current address and contact details;
- The Date. The sender should indicate the date when the letter was written and submitted to the addressee. Formal notices require senders to always put a date on them;
- The Announcement. Senders can use this part of the letter to notify the addressee that they have decided to leave. They should also state the last day of work and designate the reasons for leaving. Since the sender is quitting after giving short notice, they are supposed to provide the reason for their unexpected resignation that will explain why they did not provide the notice earlier;
- Transfer of Responsibilities. In this part of the letter, the sender can indicate who they will transfer their responsibilities to and if they are willing to help with training the replacement;
- Gratitude and Conclusion. Here the sender can thank their employer for providing them with opportunities to learn, their guidance, and especially their support. They can also wish their employer further success and hope they will have a chance to work together in the future again;
- Signature. In order to verify the content of the document, the sender should sign it.
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