What Is a Retirement Letter?
A Retirement Letter is a document that informs an employer about the retirement of their worker. This document must be completed by an employee and contain the specific date for their retirement, their achievements in a workplace, future plans, and an offer of assistance. A retirement resignation letter is not only an informative letter, but it usually contains an expression of a worker's gratitude and appreciation to a company and its employees for providing this person with extensive work experience.
- Retirement Notice Letter.
An employer should prepare a lot of documents for the retiring person on time. Therefore, according to the retirement policy, many organizations require their workers to submit a letter of retirement in advance. Usually, they have to do it one or two months before the expected retirement date. This document is a formal notice, and it should be completed as business correspondence. It is recommended to represent it as an actual letter instead of an email. For a full list of Retirement Letter templates please check out our library below.
How to Write a Retirement Letter?
A Retirement Letter template must be filled in as follows:
- Header. The applicant must enter the date of completion and indicate their manager's or supervisor's name. Specify a company's address and its phone number. If you are completing a retirement letter to a boss, start this document by contacting that person;
- Official notification. The applicant must indicate that this letter is their official notification to the company about their intention to retire. Specify the date that will be the last working day. Ask your employer to confirm your retirement date and provide the order of actions you must follow when handing over the business-owned equipment;
- Detail your history at the company and describe your achievements. Specify the number of years you have worked in this organization, indicate positions held, and reflect your career development. The applicant may review the value they added to this organization over their employment;
- Offer thanks and appreciation. Thank your employer for the possibility to take your position. Express gratitude to your co-workers for all the opportunities that you have experienced working with such talented people. Thank your colleagues as well for the support and assistance they gave you during your work. Specify that you have sincerely enjoyed your employment and will miss your colleagues at the retirement;
- Write about your future plans. The applicant should describe what they plan to do going forward. If you are interested in continuing your relationship with your employer, mention this possibility. You may offer your services as a consultant or a part-time freelance worker;
- Offer assistance moving forward. The applicant should specify that they are ready to help their company with the transition of their work to another employee. Indicate your ability to help your employer to find an employee to replace you if it is necessary;
- Provide your contact information. Mention that your employer may contact you if they need additional information. Specify your plans to visit the company to finalize the details of your retirement, learn about any benefits that extend beyond retirement, and identify any support that you can provide in transitioning your job to another worker. The applicant should provide their contact details and indicate their preferred contact method – by phone or by email;
- Signature. The applicant must sign the retirement notice letter and enter their name.
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