Job Rejection Letter Templates and Samples

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What Is a Job Rejection Letter?

When you have found a candidate for a position at your place of business, it is a good rule of thumb to then send a Job Rejection Letter to each candidate who was interviewed but not chosen. Check out our library below to download Job Rejection Letter templates and samples.

Alternate Names:

  • Job Application Rejection Letter;
  • Job Rejection Email;
  • Candidate Rejection Email.

A Job Application Rejection Letter is used to inform an interested applicant that they have not been chosen for the role, as well as to save the employer time from having to answer questions from applicants when the role has already been filled. Sending out a Job Rejection Letter response will also show you are a company of good character that follows up with interviewers, which in turn can mean more positive reviews of your company for future applicants who may be interested in applying.

How to Write a Rejection Letter for a Job?

When you have found a qualified candidate to fill a role and that person has accepted the employment offer, you will next want to notify all other candidates who were part of the final hiring process that the role has been filled. You can send a Rejection Letter for a job either by mail or email, and it is a good idea to create a Job Rejection Letter template that can be used for multiple positions. 

You will want to begin your letter with a salutation and the candidate’s name (for example, Greetings Ms. Smith). The body of the letter does not need to go in-depth, but be sure to thank the candidate for their time and that you have offered the position to another candidate based on the needs of the company. 

If you found it tough to decide on the final candidate and you still believed the other candidate(s) to be a good cultural fit for your company, encourage them to apply for any future openings that may interest them. This is an excellent opportunity to build a good rapport with a person that could become a future employee while also reducing the time spent interviewing additional candidates for future positions. You may also want to offer the candidate the ability to ask follow up questions about their interview performance and thank them for their time spent.

Lastly, close your Job Rejection Letter by thanking them once more and sign your name (or use your email signature block).

How to Respond to a Rejection Letter for a Job?

When you receive a Rejection Letter for a job you do have the option to respond to the employer if you felt you were a strong person for the position and would like feedback on ways you could improve your chances for future interviews. Be sure to make your response courteous, thanking them for letting you know of their decision and you enjoyed talking with them about the job opportunity.

You can also ask the people you interviewed with if there was anything they believed should have been stronger in your interview as a potential candidate, which will show that you are serious about working for their organization and are eager to learn how to improve your chances if a future position opens with their company. Then finish the email with a respectable closing and your signature.


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Sample "Job Rejection Letter"

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Rejection Letter Template Letters

"Job Rejection Letter Template"

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Rejection Letter Template Letters