"Tenant Rejection Letter Template"

What Is a Tenant Rejection Letter?

A Tenant Rejection Letter is a document that must be completed by a landlord and provided to an applicant interested in renting a residential rental unit. This letter must be submitted to a prospective tenant who does not meet the requirements of the landlord as this document informs the individual about the rejection of their rental application.

Alternate Name:

  • Tenant Application Rejection Letter.

A landlord may reject an application if it was incomplete, the employment of this person could not be verified, or they have an unsatisfactory payment history. You may also need this letter when the property is no longer available for rent. A Tenant Application Rejection Letter template can be downloaded below.

A Tenant Application Rejection Letter must be filled in as follows:

  • You should enter a completion date and the name of the applicant who has submitted a rental application. Provide details about the property, including its location, the monthly rent amount, the security deposit amount, and lease term;
  • Thank this individual for submitting their rental application to you. Inform them that the application has been rejected and specify the reason for this decision;
  • Indicate that the application has been denied based on a Consumer Reporting Agency report. Specify that the applicant can make a written request under the Fair Credit Reporting Act within 60 days from the receipt of this notice, to obtain a free report from the Agency. Provide contact details of this organization;
  • If the application has been denied based on information obtained from other sources, indicate that the applicant can make a written request within 60 days from the receipt of this notice regarding the nature of this information;
  • Specify that the applicant has a right to dispute their credit report based on its inaccuracy or incompleteness. Indicate that this individual may have other rights under Consumer Protection Law;
  • The landlord must sign the form.

Still looking for a particular template? Take a look at the related templates below:

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Tenant Rejection Letter
From: ​ _ __________________________
To:​ _ _____________________________
Name of Landlord or Agent
Applicant’s Name
_________________________________
_________________________________
_________________________________
_________________________________
Address of Landlord or Agent
Applicant’s Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
D ate
Dear ​ _ ___________________________​ ,
This letter is in regards to the property located at: __________________________
_____________________. The originally-offered terms were as follows:
_______________________________
_______________________________
Monthly Rent
Lease Term
_______________________________
_______________________________
Security Deposit
Start Date
Thank you for submitting your rental application to us. We regret to inform you that
your application has been rejected due to one or more of the following reasons:
❏ Incomplete application
❏ Pets are not accepted by owner
❏ Insufficient landlord details
❏ Insufficient employment details
❏ Insufficient references
❏ Insufficient income
❏ Debt to income ratio too high
❏ Overdue debts and obligations
report
❏ Previous landlord’s bad report
❏ Negative credit report
❏ Negative rental history
❏ You were party to a bankruptcy
❏ You were party to an eviction
❏ Low credit score
❏ Undisclosed Pet Details
❏ Multiple lease applications were
❏ Terms of lease not acceptable
received
©​ ​ ​ ​
T EMPLATEROLLER.COM
Tenant Rejection Letter
From: ​ _ __________________________
To:​ _ _____________________________
Name of Landlord or Agent
Applicant’s Name
_________________________________
_________________________________
_________________________________
_________________________________
Address of Landlord or Agent
Applicant’s Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
D ate
Dear ​ _ ___________________________​ ,
This letter is in regards to the property located at: __________________________
_____________________. The originally-offered terms were as follows:
_______________________________
_______________________________
Monthly Rent
Lease Term
_______________________________
_______________________________
Security Deposit
Start Date
Thank you for submitting your rental application to us. We regret to inform you that
your application has been rejected due to one or more of the following reasons:
❏ Incomplete application
❏ Pets are not accepted by owner
❏ Insufficient landlord details
❏ Insufficient employment details
❏ Insufficient references
❏ Insufficient income
❏ Debt to income ratio too high
❏ Overdue debts and obligations
report
❏ Previous landlord’s bad report
❏ Negative credit report
❏ Negative rental history
❏ You were party to a bankruptcy
❏ You were party to an eviction
❏ Low credit score
❏ Undisclosed Pet Details
❏ Multiple lease applications were
❏ Terms of lease not acceptable
received
©​ ​ ​ ​
T EMPLATEROLLER.COM
❏ Owner chose another applicant
❏ Premises is no longer available
for rent
❏ Pet(s) have caused injury or
damage
❏ Other reasons: ______________
Your application may have been denied on the basis of a report given by a consumer
reporting agency and/or on the basis of the information obtained from other sources.
If your application has been denied on the basis of information obtained from other
sources, then you have a right under the Fair Credit Reporting Act to make a written
request within ______ days from the receipt of this notice regarding the nature of this
information. As per federal law, we are prohibited from disclosing the source of this
information.
If your application has been denied on the basis of information obtained from a
consumer reporting agency/agencies then you have the right under the Fair Credit
Reporting Act to make a written request within ______ days from the receipt of this
notice, to obtain a free report from any of the following agencies:
Equifax Information Services
Experian (TRW)
Trans Union
PO Box 105873
PO Box 2104
PO Box 1000
Atlanta, Georgia
Allen, Texas
Chester, Pennsylvania
30348-5873
75013-2014
19022
(800) 685-1111
(888) 397-3742
(800) 888-4213
You also have the right to dispute your credit report on the basis of its inaccuracy or
incompleteness. You may have other rights under Consumer Protection Law or credit
reporting for which you may contact your state Attorney General's office or your local
consumer protection agency.
Important Note: The Fair Housing Act is a federal statute that prohibits
discrimination in the sale or rental of housing, as well as in residential real-estate
related transactions such as advertising, mortgage lending, homeowner's insurance,
and zoning. The law makes it unlawful to discriminate on the basis of race, color,
religion, sex, and national origin, disability, and familial status.
Sincerely,
_______________________________
Name of Landlord or Agent
_______________________________
Signature of Landlord or Agent
©​ ​ ​ ​
T EMPLATEROLLER.COM
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