"Non-renewal of Lease Letter Template"

What Is a Non-Renewal of Lease Letter?

A Non-Renewal of Lease Letter is a document that must be completed by a landlord to inform their current lessee of their decision not to renew their lease. A landlord may decide not to renew the rental agreement if the lessee violates the rent rules, delays the rental payment, if the premises are no longer available for rent, or the landlord has found another lessee. It is recommended to submit this letter to a lessee 60 days before the lease expiration date to allow that person to prepare for the move and find a new place to stay.

Alternate Name:

  • Letter of Non-Renewal of Lease.

If a landlord is satisfied with their lessee, they may offer this individual to renew the contract. Usually, they have to do it when the date of the current lease agreement expires, or they wish to change the lease price, rent rules, or rental term. For this purpose, they have to complete a Lease Renewal Letter.

A Non-Renewal of Lease Letter template can be downloaded below.

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How to Write a Non-Renewal of Lease Letter?

A Non-Renewal of Lease Letter to lessee must be filled in by a landlord as follows:

  • The applicant must enter a completion date, their name and address. Provide the name of your lessee;
  • Indicate that the lessee's current lease for the property will not be renewed. Enter the rental unit location and the lease termination date;
  • The applicant must specify that the lessee should vacate the apartment not later than the last day of the tenancy. Indicate that the property must be in the same condition as it was when the lessee moved into it. The landlord may specify that they have a right to implement a move-out inspection of the apartment and should indicate its date. You may include in the Letter of Non-Renewal of Lease a list of furniture and appliances that were provided at the move-in, and use it during the inspection. The applicant should also inform the lessee that the personal property that this person leaves on the apartment will become a landlord possession;
  • Ask the lessee to provide their address for notices and the security deposit return. If the landlord is not satisfied with the rental unit condition, they should specify it. Provide information about all unsatisfactory conditions found. The applicant should enter a list of deductions and the total deductions amount that must be deducted from the security deposit;
  • Indicate that if the lessee has any questions regarding the content of this document, they should contact you. The applicant may indicate that the lessee has a right to dispute the termination of the lease agreement in writing within 10 days of notification receipt;
  • The applicant must print their name and sign the form.

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Non-Renewal of Lease Letter
From: _​ _ _________________________
To:___​ _ __________________________
Landlord’s Name
Tenant's Name
_________________________________
_________________________________
_________________________________
_________________________________
Landlord’s Address
Tenant's Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
D ate
Re: ​ N on-Renewal of Lease - [​
R eason​
]
Dear Tenant​ ,
This is the official notice that your current lease will not be renewed for the property
located at ​
_ ______________________________________________________________.
The last day of tenancy will be on ​
_ ________________.
You are required to vacate the
property on your last day of the tenancy period. The lease agreement states that the
property must be made into the same condition upon move-in, wear, and tear excepted. In
addition, all keys, fabs, and other devices used to enter the property shall be given to the
landlord. All personal property the tenant leaves on the property shall become the
possession of the landlord.
Your forwarding address must be given for notices and the return of any security deposit.
If any damage is found on the property, it shall be deducted from the security deposit in
accordance with State law.
Sincerely,
_______________________________
Landlord’s Name
_______________________________
Landlord’s Signature
© ​
T EMPLATEROLLER.COM
Non-Renewal of Lease Letter
From: _​ _ _________________________
To:___​ _ __________________________
Landlord’s Name
Tenant's Name
_________________________________
_________________________________
_________________________________
_________________________________
Landlord’s Address
Tenant's Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
D ate
Re: ​ N on-Renewal of Lease - [​
R eason​
]
Dear Tenant​ ,
This is the official notice that your current lease will not be renewed for the property
located at ​
_ ______________________________________________________________.
The last day of tenancy will be on ​
_ ________________.
You are required to vacate the
property on your last day of the tenancy period. The lease agreement states that the
property must be made into the same condition upon move-in, wear, and tear excepted. In
addition, all keys, fabs, and other devices used to enter the property shall be given to the
landlord. All personal property the tenant leaves on the property shall become the
possession of the landlord.
Your forwarding address must be given for notices and the return of any security deposit.
If any damage is found on the property, it shall be deducted from the security deposit in
accordance with State law.
Sincerely,
_______________________________
Landlord’s Name
_______________________________
Landlord’s Signature
© ​
T EMPLATEROLLER.COM