Invitation Letter Templates and Samples
What Is an Invitation Letter?
An Invitation Letter is a formal or personal statement completed by the individual that confirms the plans for a certain event and requests the attendance of another person. You may need to fill out this document to ask the permission of authorities to let the individual be present at a family gathering or wedding, develop business connections with other entities, or just invite a close friend or colleague to share a private event with you.
If you need an Invitation Letter template, you may check out our library of documents below. Customize a template to suit your needs and request the presence of a particular person or the entire organization using a printed version of the invitation or compose an email to save yourself time and money.
Invitation Letter Types
Whether you are in need of a personal note to invite your friend to the upcoming wedding or a Formal Invitation Letter that will be reviewed by relevant authorities, these templates will help you to create a compelling statement:
- Invitation Letter for Visa. Confirm your readiness to provide your residence to a family member or friend who visits your country for a short period of time.
- Immigration Invitation Letter. In case the visa applicant plans to work or study in the United States, or needs a longer stay for some other reason, you can certify your consent to help them financially and vouch for their professional and personal qualities.
- Wedding Invitation Letter. Once you decide who you want to see on your wedding day, you may notify these people about the venue of the wedding and the date of this special occasion.
- Business Invitation Letter. Propose a gathering of companies, their representatives, or all employees at once to share business experience and make deals to increase profits for all participants.
How to Write an Invitation Letter?
Follow these steps to draft a Letter of Invitation:
- Start with a polite salutation. You may use the name of the addressee if you know the recipient personally or you have found the name of the company director or consular officer who will read your letter, or simply address the organization by their business name or file the documentation directly to the embassy or consulate.
- State your full name and explain the reason for writing. Since the main purpose of the Invitation Letter, you always need to describe the future event - its time, date, and venue. Depending on the type of the letter, you may invite your friends and colleagues to the wedding, reach out to potential business partners and tell them about the business function you are going to host, or help a family member or close friend to obtain a much-desired visa or immigrate to your country.
- Attach documentation to support your letter. To provide an invitation for visa and immigration purposes, you may enclose copies of the documents that certify you have a residence in the United States and show that you are prepared to accommodate the applicant at your place. An invitation to attend a business conference or seminar may contain a brochure to explain what goods and services you are providing or a breakdown of scheduled events.
- If you need the recipient of the letter to contact you and confirm they will be coming to your event, ask them to RSVP to you. Set a deadline for their response and add your contact details to stay in touch.
- Sign and date the letter. If you are submitting a letter upon the request of your friend or family member and it will be submitted to official authorities, send the document to them first so that they review it and point out any inconsistencies or mistakes that may affect their case which is especially important in the case of immigration and visa application. Otherwise, you are free to design the Invitation Letter - print it on the letterhead or purchase a special card to suit the occasion.
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