Formal Invitation Letter Template

Formal Invitation Letter Template

A Formal Invitation Letter is a document that can be used to invite individuals to be at a certain place and at a certain time. The purpose of the letter is to politely inform the recipient that their attendance is requested at a particular event, celebration, or another formal occasion.

Alternate Names:

  • Formal Event Invitation Letter;
  • Formal Letter of Invitation.

An invitation letter can be used by individuals or entities and can be sent to invite a specific person or a group of people for attendance at an event. If you plan an event and you are looking for an invitation to use, you can check out our Formal Invitation Letter template that can be downloaded below.


How to Write a Formal Invitation Letter?

Writing a Formal Letter Invitation is a straightforward process. Nevertheless, you should always keep in mind that how the invitation looks (and what it includes) might affect the decision of the recipient. A successful invitation letter can contain the following parts:

  1. Information About the Addressee and the Sender. You can begin your letter by designating your name and address, and the name and the address of the person you would like to invite to your event.
  2. The Date. It's necessary to state the date when the letter was prepared so your addressee will know that the content of the letter is current. This requirement is applicable to all kinds of letters.
  3. Introduction. Here, you can greet the receiver of your letter and let them know that they are invited to an event. Describing the event, stating its purpose, and providing other details can interest the inviting individual more and they will be more likely to attend the event.
  4. Invitation Details. In this section of your letter, you can inform the invited individual about the event details. It is up to you what kind of information to put in your invitation, however, before going to an event the recipients would like to know the following:
    • Location. You should designate where the event will take place and give directions on how to get there (if needed);
    • Time. The invited individuals should be aware of when they are required to be at the designated location, and when the event starts. If your event consists of several planned activities (introductions, dinner, after-party, etc.) then you can indicate the time of each of them;
    • Dress Code. It's important to let the invited know the theme of the party (if there is any), or if they are required to wear something specific.
  5. Confirmation. You can use this part of the letter to ask the addressee to let you know whether they will be able to attend your event or not.
  6. Conclusion. At the end of your document, you can express your hope to hear from the addressee soon and sign it.

Formal Invitation Letter Sample

From: Kevin Bristol

2314 Main Street,

Phoenix, Arizona 80110

May 23, 2020

To: Ben Crown

7384 Short Line

Phoenix, Arizona 80110

Dear Mr. Brown,

On behalf of BristoI LTD am writing to inform you that you have been invited to our Annual Gala Dinner that has been held every year since 1995 to celebrate the accomplishments of our company.

The event will take place at the West Country Club and starts at 7 pm on June 10, 2020. The program of the event includes:

7 pm - 8 pm - Pre-drinks And Introductions at the West Country Club Open-Bar;

8 pm - 9 pm - Annual Dinner at the West Country Club Plaza Restaurant;

9 pm - 11 pm - After-party at the West Country Club Summer Terrace.

Please confirm your availability on or before the date of the event by calling us at +34657261736 or by emailing us at bristol (at)

We are looking forward to your presence at our event!

Kind regards,

Kevin Bristol

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