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Letter of Invitation for Guest Speaker Template
If you are part of an organization, school, or institution and have hired a guest speaker to come speak to your group, you will want to send the speaker a Letter of Invitation for Guest Speaker . This letter can be very helpful for the speaker in terms of knowing what the theme of the event will be, the itinerary for the event, and any additional information they may need to know.
A Letter of Invitation for Guest Speaker template can be downloaded below.
To write a Letter of Invitation for Guest Speaker, include the following information:
- Your organization's professional letterhead (either digitally or by print).
- Today's date.
- Your name, title, and the organization's mailing address.
- The speaker's name, title, and mailing address.
- Opening salutation to the speaker.
- Begin the letter by thanking the speaker again for accepting your invitation to your [upcoming name of event].
- Briefly reiterate the purpose and goal for this event.
- Provide a brief itinerary of what will occur during the event.
- Describe any additional documents or passes they will need to print out ahead of time.
- Close the letter by providing the speaker a way to contact you should they have any questions.
- Your name, title, and signature.
Example Letter of Invitation for Guest Speaker
Dear Doctor Nye,
Thank you again for providing your expertise at the University of California's upcoming symposium, "New Widgets of the Next Century," on January 31st from noon to 4 pm. This gathering will be a joint effort between all the academic departments of our prestigious university and led by our esteemed Chancellor, Bunsen Honeydew.
The itinerary for the symposium is as follows:
- Opening greeting by the Chancellor;
- A look at the current widgets in our society;
- How will those widgets adapt with the next century?;
- Our current student-led research on developing new and exciting widgets.
You will be speaking during our third panel, along with two other professors from our Technology department.
Attached you will also find a parking permit for the day, directions to the auditorium, and a badge that will allow you to enter the guest lounge.
Should you have any questions, please do not hesitate to contact me at the phone number or email provided at the end of this letter. Again we are so grateful to have you attend our symposium and we look forward to meeting you.
Best Regards,
Beatrice Carmicheal
Assistant Chair
(123) 456-7890
beatrice(at)university.edu
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