Business Invitation Letter Template

How to Write a Business Invitation Letter?

To construct the format of a business invitation letter you will want to include the following information:

1. Date.
2. Your Organization's Name and Address.
3. Name and Address of the guest you will be inviting.
4. "Business Invitation Letter" title.
5. Opening Salutations.
6. An introductory statement including your name and title stating that you are writing to invite (name of the person requiring the business invitation letter and their title) to your offices;
7. Dates the person will be at your offices and in what capacity they will be working.
   • For example, if the person is an employee of your company, you could write, "John Smith will be attending our annual year in review executive meeting the week of March 1st through the 5th";
   • Or, the individual works outside of your company, you could write "Jane Smith is an outside sales representative who will be giving our company a presentation on a new encryption service and training our IT department on how to use it the week of March 1st through the 5th."
8. You can include additional language about how their attendance will impact the goals of your company and detail further the need for their attendance in person.
   • If the attendee will be coming from a country in a different time zone you could write, "since this guest normally lives and works in a timezone with a twelve-hour difference, we feel that it is a better use of time and resources to have them come to our offices in person to complete this important business project."
9. Any closing remarks, or a deadline needed for the recipient's response and whom they should send their response to.
10. Your name and signature.

Haven't found the template you're looking for? Take a look at the related templates below:

• Immigration Invitation Letter Template;
• Wedding Invitation Letter Template;
• Invitation Letter for Business Visa Template.