"Business Proposal Letter Template"

What Is a Proposal Letter for a Business?

A Business Proposal Letter is a document that can be used by individuals (business owners or business representatives) who would like to propose their business ideas to other businesses or clients. The purpose of the document is to offer cooperation in achieving common goals.

Alternate Name:

  • Business Offer Letter.

Generally, this type of letter can be used to form different types of collaboration, to offer services, to ask for sponsorship, and for other reasons. This document is supposed to bring together businesses who have the same ideas and want to benefit from them. A Business Proposal Letter template can be downloaded below.

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How to Write a Business Proposal Letter?

Writing a Business Proposal Letter can be time-consuming since you need to systematize all of the information that you want to present the recipient of the letter with. If you use this letter in the right way it can help you build connections with other businesses that have similar goals and will be interested in collaborating with you to achieve them. There are no strict rules regarding what to include in your letter, however, in order not to miss anything necessary you can follow a Business Proposal Letter format that can include the following:

  1. Information About the Addressee. You can begin your letter by designating who is supposed to receive the letter. it can include their name and their address.
  2. Information About the Sender. Here, you can state your name and your address for identification purposes.
  3. The Date. Indicating the date when the letter was prepared will verify that its content is current and up to date.
  4. Introduction. In this part of the document, you can introduce yourself and state the reason for writing. You can also refer to any previous meetings or correspondence you had on the subject before with the recipient of the letter (if applicable).
  5. Business Proposal Details. This is the biggest part of your letter and it is supposed to provide the receiver of the letter with a thorough description of your business idea. For convenience, you can divide this part of the letter into several sections that will be dedicated to different purposes. You can follow an approximate plan for your business proposal description:
    • State the main idea of your business proposal. Additionally, you can explain why your proposal is unique and why you decided to pursue it;
    • Explain how you are going to achieve it. Here, you can present the addressee with your plan, budgeting details, milestones, and other types of information;
    • Designate the role of the recipient. You can describe how they will participate in achieving the goal: supplying goods, giving a loan, promoting services, etc.;
    • Describe how you both will benefit from it. This will probably be the most interesting section for the receiver of your letter since here they will learn what they will obtain from participating in your project.
  6. Conclusion. You can finish your document by thanking the addressee for their time and offering to answer any questions they might have.

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Business Proposal Letter
From: ___________________________
To:______________________________
Sender’s Name
Recipient's Name
_________________________________
_________________________________
_________________________________
_________________________________
Sender’s Address
Recipient's Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
Date
Dear _____________________________,
Recipient's Name
[This first sentence should include your name and your company. Mention any previous
meetings regarding the topic or any previous company history. Give a brief overview of
what your proposal is
about.]
[State the purpose of your proposal. Include specific information to make it clear. Identify
the specific goals you intend to reach and the objectives you have set up to accomplish
those
goals.]
[Provide an overview of what makes your mission unique. In the following sentences,
support your claims with specific examples of previous experiences and successes. Use
numbers to quantify your success whenever possible. Briefly discuss how you will
allocate your loan or grant, or give an overview of a project's cost to the
investors.]
[Give your recipient a call to action to urge them to act on your proposal. Include when
and how you will follow up with them. Express gratitude and thank the recipient for their
time reviewing your proposal. Include your contact information and let them know you
are happy to answer any
questions.]
Sincerely,
_______________________________
Sender’s Name
_______________________________
Sender’s Signature
©
TEMPLATEROLLER.COM
Business Proposal Letter
From: ___________________________
To:______________________________
Sender’s Name
Recipient's Name
_________________________________
_________________________________
_________________________________
_________________________________
Sender’s Address
Recipient's Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
Date
Dear _____________________________,
Recipient's Name
[This first sentence should include your name and your company. Mention any previous
meetings regarding the topic or any previous company history. Give a brief overview of
what your proposal is
about.]
[State the purpose of your proposal. Include specific information to make it clear. Identify
the specific goals you intend to reach and the objectives you have set up to accomplish
those
goals.]
[Provide an overview of what makes your mission unique. In the following sentences,
support your claims with specific examples of previous experiences and successes. Use
numbers to quantify your success whenever possible. Briefly discuss how you will
allocate your loan or grant, or give an overview of a project's cost to the
investors.]
[Give your recipient a call to action to urge them to act on your proposal. Include when
and how you will follow up with them. Express gratitude and thank the recipient for their
time reviewing your proposal. Include your contact information and let them know you
are happy to answer any
questions.]
Sincerely,
_______________________________
Sender’s Name
_______________________________
Sender’s Signature
©
TEMPLATEROLLER.COM