Cover Letter Templates and Samples

What Is a Cover Letter?

A Cover Letter is a short formal document submitted along with longer documents such as a job application, financial statements, visual diagrams, schemes, etc. It serves as a short description of the attachments and lets the other party understand the intended use of the files, distribute them to appropriate individuals and companies, and share the contact information of the sender.

Alternate Name:

  • Covering Letter.

It does not matter what documents you send - a simple summary of the attachments and an explanation of why you submit them and which people have to review them will ensure the issue will be handled quicker whether you are applying for a job vacancy, seek assistance from the government, or want to become a student.

Check out our library of documents below to find more Cover Letter templates. Each Cover Letter template can be customized - do not randomly send out multiple copies of the same document.

Cover Letters Types

The documents below are among the most widely used Cover Letters - you can fill out any generic Cover Letter and customize it to suit your particular needs whether you are applying for a job or filing documentation to a government agency.

  1. Job Application Cover Letter. You can complete this short statement and send it along with the Resume and Job Application. Its purpose is to confirm your interest in the job and verify the educational and professional experience that will help you succeed as an employee. Browse job-specific Cover Letter samples to use for reference when drafting your own application.
  2. Letter of Transmittal. Used to explain the intended use of the attached documents, this statement lists the files and indicates the recipient of the entire package.
  3. Statement Letter. This type of Cover Letter is a bit different from others - it is typically longer since it contains more details about the issue at hand. Additionally, it can be prepared in any situation and context whether you need to provide instructions for the documentation or address the envelope to a particular person.

How to Write a Cover Letter?

The proper Cover Letter formatting is very important - you need to impress the recipient of the documentation whether they determine your academic future or employment, already employ you, or decide a legal matter you have to resolve. Follow these steps to compose a good Cover Letter:

  1. Begin with the Cover Letter heading. Greet the recipient of the letter. Certainly, you can simply write "To whom it may concern" but it is recommended to find the name and title of the individual who will receive the documentation - it will be a great personal touch that shows you have been thorough and found the right department, office, or agency to address.
  2. Work on the body of the letter. In 2 to 4 paragraphs, you can introduce yourself, enter your position and the name of the organization you represent, state the purpose for writing, and explain the components of the envelope or attachments to your email. Try not to repeat information you submit in other documents - for instance, do not list your professional skills if you address them in your resume.
  3. Keep a polite and professional tone. Even if you send documentation to complain or you need to provide the other party to legal proceedings with required materials, do not get emotional - only refer to facts and be as formal as you can. Any Cover Letter will be considered written evidence and may be used against you if the situation escalates to the lawsuit.
  4. Prepare the closing part. In the last paragraph, you can mention the desired outcome of the letter you send - maybe, you want to be admitted to a college or be invited to a job interview. Offer the recipient to stay in touch with you by including your contact details - it is a good idea to add a phone number and a mailing address to give the addressee a choice.
  5. Sign and date the document. You may send it via certified mail if you need to obtain a receipt (when sending documentation to a business, court, or government agency) or simply compose an email which is a better option if you are sending multiple copies of documents to various individuals and entities.

How Long Should a Cover Letter Be?

There is no need to draft a long Cover Letter of three-four pages to convey the message. Since you only need to provide a brief description of the documentation and remain in contact with the recipient of the envelope, only devote several paragraphs to the letter and use smaller font if needed to print not more than one page. Use a formal Cover Letter format (introduction, main part, ending) and you will be able to get your point across and be sure the recipient knows what to do with the submitted documents.

Still looking for a particular letter? Take a look at the related templates below:




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Individuals may use this sample when they would like a reference when responding to an online job application.

This is a document that a candidate should attach to their job application to detail information about themselves to a potential employer.


This short formal cover letter accompanies a document in order to explain its purpose or importance.

Often referred to as "information letters," these letters contain a formal statement or a description of facts and events.

An experienced or aspiring mechanic may use this type of cover letter to introduce themselves to a prospective employer and offer the latter a chance to learn about the accomplishments and qualifications of the job candidate.

This is a document that individuals can use when they would like to apply for the vacant position of a nurse practitioner.

This is a document that you can use if you would like to apply for a job as a school counselor.

Use this letter when planning to apply for a graduate school program: you can use this sample as a reference.

Individuals can use this type of document when they would like to apply for an open position as a product manager.

Individuals looking to apply for a UX designer position may use this sample cover letter as a reference.

This is a supplementary statement composed to briefly describe the skills and accomplishments of an aspiring employee, and persuade the hiring manager this graphic designer is suitable for the position they are applying for.

A Medical Assistant may use this supplementary document enclosed with a job application and a resume to outline their credentials and highlight their interest in a Medical Assistant advertised position.

This type of sample cover letter can be used as a reference by a person who wants to work at the front desk of a medical facility.

This is the document for you if your professional goal is to be responsible for the smooth and productive day-to-day activities of an office and need a cover letter to apply for the position.

This is a sample cover letter used as a reference for the main highlights of a job candidate's professional life and to help increase their chances of finding a job as a paralegal.

A Software Developer may use this supplementary document as a reference to let an employer know them better, summarize their professional experiences, and gain employment in software development.

This is a personalized reference of a job candidate's qualifications, education, and work experience that introduces them to an employer and demonstrates enthusiasm for a career in web development.

Job applicants can use this sample as a reference to provide an employer with an overview of their accomplishments to date and explain their interest in a data analyst job vacancy.

This is a sample document that individuals can use as a reference if they would like to apply for a job as an Internal Auditor.

This is a written statement attached to a resume and a job application of a person who wishes to demonstrate their interest in an open position at a community college and work there as a teacher.

This is a formal document attached to a resume and job application to provide an overview of the job candidate's experience and caregiver skills and convince the person in charge of hiring to offer them the position in question.

This is a supplementary document attached to a job application by an individual who has not worked for a significant period of time being busy with managing a household yet wants to continue their professional career.

This type of letter acts as a reference to help you detail your strengths and accomplishments from past Dental Assistant roles to help you craft your own personal cover letter.

A job candidate may use this sample as a reference to introduce themselves to an employer and get a job designing, building, and improving websites applying their creative skills.

This is a formal document that can be used as a reference by a job candidate who wants to interact with clients via phone calls or online, and support them before or after they purchase products and services of a business.

An individual may use this type of letter as a reference to showcase their work experience and qualifications and obtain the advertised position of a pharmacy technician.

A job candidate may use this letter as a reference to provide a prospective employer with an insight into the applicant's professional life and qualifications that will allow the latter to record medical procedures and process insurance documentation.

This document acts as a reference when a job candidate would like to use a cover letter when applying for the position of a Business Analyst.

Individuals may use this type of document as a reference when they need to construct a cover letter in order to apply for a position of a Special Education teacher.

This is a supplementary document filled out and attached to a Resume by a job candidate who wants to obtain employment and work watching over property to prevent any misconduct.

Individuals may use this document as a reference when they want to obtain an entry level healthcare position as a medical assistant

A job candidate may use this sample letter as a reference with the objective to obtain a job receiving stock and dispatching shipments as a Warehouse Worker.

This is a supplementary statement a job candidate should attach to their job application to give the hiring manager an insight into their career and filling the possible gaps in their resume when applying for the job of a vet tech.

A QA Tester job candidate may attach this document to their resume to provide an insight into their professional life and gain employment carrying out quality assurance duties.

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