Letter of Appreciation Templates and Samples

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What Is a Letter of Appreciation?

A Letter of Appreciation is a document that an individual can use when they want to express gratitude for something. The purpose of the document is to express appreciation to someone who assisted the individual when they needed help.

Alternate Name:

  • Letter of Gratitude.

A Letter of Appreciation is a great way to make others aware that the sender appreciates their help. It is not only a polite gesture, if the sender will utilize their opportunity to express appreciation they are more likely to receive help again. 

Check out the links below to download Letter of Appreciation templates and samples.

Types of Appreciation Letters

In addition to the most generic type of Appreciation Letter that works for the majority of situations, there are a few of them which are considered to be the most popular for unique circumstances. The descriptions of the templates can be found below:

  1. Generic Letter of Appreciation. The format of this type of Appreciation Letter allows the sender to express their gratitude in the vast majority of situations. It can make the receiver of the letter feel recognized without putting a lot of effort into it.
  2. Appreciation Letter to Teacher. The document is supposed to be used when a sender wants to thank their teacher (or the teacher of their children) for their work and effort. The letter can also be sent to teachers who used to teach the sender in the past.
  3. Employee Appreciation Letter. This letter can be used by employers when they want to express appreciation to their employees. It can help build a connection between employees and their employer, as well as make them feel appreciated.
  4. Customer Appreciation Letter. When a business wants to thank its clients, it can use this type of Appreciation Letter. It is one of the tools to show gratitude to both long-term and new customers.

How to Write a Letter of Appreciation?

A common Letter of Appreciation template can include several parts, such as:

  1. Greetings. The letter should start with a greeting. The sender should state the name of the person they want to thank, and try to avoid a generic greeting. It will help make the letter more sincere and polite.
  2. Introduction. In the first part of the letter, the sender should express their gratitude to the receiver of the letter. It can be done by designating what the receiver of the letter has done to assist the sender, how much their help meant to the sender, and why it was important.
  3. The Details. If the receiver has helped the sender of the letter multiple times, then the sender should provide specific examples of why they are grateful. Recognizing particular things and thanking the receiver of the letter for them is a lot more meaningful than using generic phrases.
  4. Conclusion. The sender of the letter can use this part to summarize everything written above and thank the receiver of the letter for their time. A polite closing is the best way to end the letter.

Depending on who the sender of the letter is thanking, the reasons for gratitude, and the situation as a whole, the content of the letter can be changed. The sender of the letter can add other parts in order to designate the situation in a more detailed way.

Related Letter Templates:



"Letter of Appreciation Template"

Rate (4.3 / 5) 22 votes
Size: 58 KB
1 page

The purpose of the letter is to show an individual's appreciation for other individuals in order to let them understand that their efforts have not gone unrecognized.

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"Appreciation Letter to Teacher Template"

Rate (4.7 / 5) 13 votes
Size: 62 KB
1 page

An Appreciation Letter to a Teacher can be used to show appreciation to the teacher and make a statement of thanks for their efforts.

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Sample "Customer Appreciation Letter"

Rate (4.6 / 5) 23 votes
Size: 63 KB
1 page

"Employee Appreciation Letter Template"

Rate (4.9 / 5) 7 votes
Size: 60 KB
1 page

Sample "Letter of Appreciation to Employee"

Rate (4.3 / 5) 16 votes
Size: 64 KB
1 page

"Customer Appreciation Letter Template"

Rate (4.4 / 5) 12 votes
Size: 61 KB
1 page