Free Donor Thank You Letter Templates

total templates

What Is a Donor Thank You Letter? 

A Donor Thank You Letter is a document charitable organizations and funds send people and companies that have made a donation to their cause in order to show their gratitude and motivate future donations. This simple note is a significant part of donor communication, and every charity should have a Donor Thank You Letter Template its representatives can customize and mail to donors. It is a great opportunity to strengthen the relationship with the contributor and appreciate their participation in your honorable mission. 

Alternate Names: 

  • Thank You Letter to Scholarship Donor;
  • Thank You Donor Letter. 

For a full list of Donor Thank You Letter templates please check out our library below.

How to Write a Thank You Letter to a Donor? 

Here is what you need to include in the Thank You Donor Letter:

  1. Greet the recipient, introduce yourself and your entity, and remind the donor about the goals your organization tries to achieve. You can mention upcoming projects or certain plans you have in mind at the moment to attract the donor's attention to them.
  2. Write down the words "Thank you" and inform the donor about the impact their donation will make on the work of your charity. Tell them where the funds will be going.
  3. Do not ask for another donation straight up - the purpose of this letter is to demonstrate gratitude for the money they have already given you. However, by listing events and fundraisers you are organizing or mentioning other causes you are campaigning for, you can indirectly hint at future donations.
  4. If you compose a letter to a recurring donor, you can describe the effect their contributions have had on your charitable causes.
  5. Once the letter is finished, sign it. There is no need to prepare a handwritten document, especially if you have received dozens of donations, but try to add a real signature - this will be a most welcome personal touch.

Your letter cannot be a copy-and-paste of informational brochures or articles from your website - make it unique and memorable. Do not wait too long - send this document via email or traditional mail within one or two days after you have received the money. This will show you care about the donation and it actually makes the difference. If you fail to send this note soon and only choose to do it when you need another donation, the donor might think twice about making further contributions. Keep the letter concise and genuine - it is a good idea to show sincere emotion that will build a strong bond with a donor.

How to Write a Thank You Letter to a Scholarship Donor?

A Scholarship Donor Thank You Letter is a note from a scholarship recipient to the individual or organization that has paid for their college or university scholarship. It is highly recommended to draft this document to show your gratitude and professionalism and demonstrate the appreciation for the much-needed investment in your education and, as a result, future. This letter does not have to be lengthy- just be honest and write about your personal experiences to motivate the donor for future contributions for students like you. 

Here is how you compose a Thank You Letter to Scholarship Donor:

  1. Address the donor by their name, state your name, and the name of your educational institution.
  2. Indicate the reason for writing - you want to thank them for funding your scholarship.
  3. Outline your ambitions and plans and describe how their generous contribution influenced your life. You can mention your career plans as well if you have already decided on them.
  4. Assure the donor their scholarship will be extremely useful for you and reduce the financial burden you would otherwise have to bear yourself. Sign the letter and send it as soon as your scholarship has been approved.

Haven't found the template you are looking for? Take a look at these related templates:



Sample "Donor Thank You Letter"

Rate (4.7 / 5) 9 votes
Size: 57 KB
1 page

"Donor Thank You Letter Template"

Rate (4.3 / 5) 8 votes
Size: 51 KB
1 page

Sample "Thank You Letter to Scholarship Donor"

Rate (4.8 / 5) 12 votes
Size: 61 KB
1 page