What Is a Thank You Letter? 

A Thank You Letter is a formal or personal statement used to express gratitude. A job interview that went well, a significant donation to an honorable cause, a valuable lesson that immensely helped you during your studies, or financial assistance you received from the college or a generous individual - all these circumstances should lead to writing a Thank You Letter. Although it is not required, your gratitude can go a long way - you can establish a more profound connection with the letter reader and prompt them to help you and the community in the future.

If you are looking for a Thank You Letter template, you may check out our library of documents below

Thank You Letter Types 

Below you can find the most common Thank You Letter templates and samples - you may customize any document you like to suit the particulars of your situation. 

  1. Interview Thank You Letter. Follow up the job interview with a human resources department employee to show you still like the job vacancy and are grateful for their interest in your qualifications.
  2. Thank You Letter to Teacher. Write to your current or former professor to tell them how much their lessons and personal involvement meant to your education and psychological state.
  3. Donor Thank You Letter. Compose this document on behalf of your charity to thank the person or organization that donated to your foundation.
  4. Scholarship Thank You Letter. Thank the sponsor or your future educational institution for granting you a scholarship and helping you with the education expenses.

How to Write a Thank You Letter?

Whether you are writing a formal Thank You Letter or you are going to create a personal note to thank someone you have a close relationship with, here are some tips that will help you to compose a Thank You Letter:

  1. You may send an email to the person or company you want to thank but a handwritten note will definitely have a more profound effect. However, both options are acceptable nowadays so it is up to you - an email, surely, will save you time and money. The letter does not have to be too long, especially if you do not know the recipient closely, but if you write to a long-time friend or a teacher you have had a great relationship with, you may fill out several pages and even share the latest news and developments if you have not been in contact for a long time. 
  2. If you prepare a note for an individual you do not know personally or an organization you depend on, keep the tone of the document formal and polite. Obviously, even a professional Thank You Letter will contain emotions and feelings, but do your best to remain calm and reread the document several times to make sure it is appropriate - do not overstep any boundaries. 
  3. Tell the recipient of the letter you are grateful for their moral or financial support, time, and attention they have spent on reviewing your documentation or meeting with you. Be as specific as you can when describing the impact of the letter reader on your academic and professional life or the existence of your organization.
  4. To motivate the letter recipient to contact you and to inspire them to continue their charitable efforts or the good work they have been involved in, you can share your personal experiences and tell how much of an impact their generosity and consideration had on you and your family.
  5. End the letter by once again saying how grateful you are. Add your contact details if you need to stay in touch with the recipient - you may invite them to reach out whether it is a job opportunity or just a wish to remain in contact with someone dear to you. 
  6. Sign the document and send it to the recipient. While a Thank You Letter you send to a potential donor or employer should be sent within days of your last communication so that they remember who you are, a personal note can be sent months and years after you last talked to your mentor, teacher, or friend - whenever their influence on your life makes itself known. 

Related Letter Templates and Samples:

Documents

39

Sample "Donor Thank You Letter"

Rate (4.7 / 5) 9 votes
Size: 63 KB
1 page

Need to send out a Donor Thank You Letter? Use this template as a reference when drafting your own letter.

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Donor Thank You Letter Template Letters

"Donor Thank You Letter Template"

Rate (4.3 / 5) 8 votes
Size: 56 KB
1 page

This is a letter that organizations send to people and companies that have made a donation to show their gratitude and motivate future donations.

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Donor Thank You Letter Template Letters

Sample "Thank You Letter to Scholarship Donor"

Rate (4.7 / 5) 13 votes
Size: 68 KB
1 page

An individual may prepare this letter when they have received a scholarship to support their education and send it to their scholarship donor.

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Donor Thank You Letter Template Letters

"Interview Thank You Letter Template"

Rate (4.6 / 5) 31 votes
Size: 61 KB
1 page

This is a letter sent by a job applicant to their potential employee after they have attended an interview.

Sample "Medical School Interview Thank You Letter"

Rate (4.5 / 5) 28 votes
Size: 66 KB
1 page

An individual may use this type of letter after they have attended an interview at a medical school to show their appreciation to the interviewer and thank them for the interview.

Sample "Thank You Letter After Interview"

Rate (4.8 / 5) 17 votes
Size: 67 KB
1 page

A job applicant may prepare this letter after a job interview and submit it to the hiring manager to show gratitude for the potential employment opportunity and reiterate interest in the position they are applying for.

"Scholarship Thank You Letter Template"

Rate (4.7 / 5) 10 votes
Size: 61 KB
1 page

This letter should be written by the recipient of a scholarship and sent to the institution or the sponsor that granted them this scholarship.

Sample "Scholarship Thank You Letter"

Rate (4.8 / 5) 18 votes
Size: 68 KB
1 page

This letter can be used to thank the person or organization that helped you to move forward with your studies.

"Thank You Letter to Teacher Template"

Rate (4.6 / 5) 18 votes
Size: 59 KB
1 page

Sending a thank you message to a teacher can really brighten their day. Use this template as a reference when drafting your email or (better yet!) hand-written note.

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Letters

Sample "Thank You Letter for Donation of Goods"

Rate (4.6 / 5) 12 votes
Size: 68 KB
1 page

This is a written note of acknowledgment sent by a non-profit organization to thank an individual or company that has donated items of value.

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Donor Thank You Letter Template Letters

Sample "Thank You Letter for Donation to Church"

Rate (4.7 / 5) 18 votes
Size: 67 KB
1 page

A church representative may use a letter such as this as a reference so they may send it to a person or organization that helped them financially with a monetary contribution or a valuable gift.

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Donor Thank You Letter Template Letters

Sample "Formal Thank You Letter for Gift Received"

Rate (4.7 / 5) 13 votes
Size: 66 KB
1 page

Individuals may use this type of letter to formally thank someone for a gift that they have received.

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Letters

Sample "Thank You Letter for Gift From Company"

Rate (4.8 / 5) 27 votes
Size: 67 KB
1 page

When you have received a gift from your employer or a company you often do business with, it is customary to send them this type of thank you letter to show your appreciation.

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Letters

Sample "Thank You Letter for Wedding Gift"

Rate (4.3 / 5) 21 votes
Size: 67 KB
1 page

Individuals can use this sample letter as a reference to thank guests and wedding party members for celebrating their big day.

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Letters

Sample "Thank You Letter to Boss After Resignation"

Rate (4.4 / 5) 30 votes
Size: 74 KB
2 pages

If you are planning to leave your company, writing this type of letter to your boss can help ensure that you maintain a positive relationship with your soon-to-be ex-boss.

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Letters

Sample "Thank You Letter to Boss for Job Opportunity"

Rate (4.5 / 5) 20 votes
Size: 68 KB
1 page

This type of letter can be used if you have applied for a position within a company or if you received a promotion within your company and would like to show your appreciation.

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Letters

Sample "Thank You Letter to Boss for Support"

Rate (4.6 / 5) 17 votes
Size: 67 KB
1 page

When you want to show your gratitude to your boss or manager for helping you with something, you can use this type of letter as a reference when writing your own.

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Letters

Sample "Thank You Letter for Christmas Gift"

Rate (4.7 / 5) 27 votes
Size: 68 KB
1 page

When you have received a gift for Christmas and would like to show your appreciation to the sender, you can use this letter as a reference when writing your own thank you letter.

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Letters

"Friendship Thank You Letter for a Friend Template"

Rate (4.4 / 5) 9 votes
Size: 63 KB
2 pages

Individuals can use this type of letter as the perfect way to share their emotions and thank their friend(s) for something that they have done.

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Letters

"Thank You Letter Template"

Rate (4.4 / 5) 9 votes
Size: 55 KB
1 page

The purpose of this type of letter is to let the recipient know that their help (services, efforts, any kind of assistance, etc.) has been greatly appreciated.

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Letters

"Thank You Letter for Birthday Gift Template"

Rate (4.5 / 5) 35 votes
Size: 62 KB
1 page

Individuals can use this type of letter if they have recently celebrated a birthday and want to thank their friends and family for their gifts

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Letters

"Thank You Letter for Friend Template"

Rate (4.6 / 5) 27 votes
Size: 61 KB
1 page

When you want to express your gratitude to a friend, sending them this type of letter is a great way to show them your appreciation.

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Letters

"Thank You Letter for Graduation Gift Template"

Rate (4.7 / 5) 30 votes
Size: 62 KB
1 page

If you have recently graduated and received gifts from family and loved ones, it is polite to send this type of letter to each gift sender.

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Letters

"Thank You Letter for Job Offer Template"

Rate (4.8 / 5) 24 votes
Size: 61 KB
1 page

If you have recently been offered a job opportunity, it is a good idea to send the employer this type of thank you letter whether or not you accept the offer.

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Letters

"Thank You Letter for Support Template"

Rate (4.3 / 5) 32 votes
Size: 61 KB
1 page

This type of letter can be used to express our gratitude to the people who consistently show up for us.

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Letters

"Thank You Letter From Santa Template"

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Size: 60 KB
1 page

If you want to surprise your children on Christmas Day, you can write this type of letter to find with their presents.

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Letters

"Thank You Letter to a Coach Template"

Rate (4.5 / 5) 32 votes
Size: 59 KB
1 page

If you have ever had a coach that made a positive impact on your life this type of letter can be used to thank them.

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Letters

"Thank You Letter to Client Template"

Rate (4.6 / 5) 14 votes
Size: 61 KB
1 page

The purpose of this type of document is to let your clients know that they are greatly appreciated and welcomed.

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Letters

"Thank You Letter to Clients for Their Business Template"

Rate (4.7 / 5) 18 votes
Size: 59 KB
1 page

This type of letter is a personalized message prepared by a business and sent to their long-term or new clients to establish open and transparent communication necessary for their future relationship.

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Letters

"Thank You Letter to Customer Template"

Rate (4.8 / 5) 20 votes
Size: 60 KB
1 page

This is a document that can be used to express gratitude to your customers.

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Letters

"Thank You Letter to Doctor Template"

Rate (4.4 / 5) 14 votes
Size: 59 KB
1 page

A current or former patient may compose a letter such as this and send it to a medical professional to thank the latter for their efforts and consideration.

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Letters

"Thank You Letter to Employees (For Hard Work) Template"

Rate (4.4 / 5) 29 votes
Size: 63 KB
1 page

This type of letter acts as a personal message that can be drafted by an employer or manager who wants to show gratitude to the people that work for them for their diligence and hard work.

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Letters

"Thank You Letter to Landlord Template"

Rate (4.5 / 5) 12 votes
Size: 60 KB
1 page

This is an informal statement composed by a tenant for an individual that owns the residential or commercial property they rent out to demonstrate their gratitude.

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Letters

"Thank You Letter to Mentor Template"

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Size: 60 KB
1 page

The purpose of this type of letter is to thank a mentor and mention the impact they have had on the individual's life.

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Letters

"Thank You Letter to Patient From Doctor Template"

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Size: 60 KB
1 page

A medical professional may prepare a letter such as this for a person they have helped heal from an injury or illness.

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Letters

"Thank You Letter to Principal Template"

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Size: 64 KB
2 pages

An individual may prepare this type of letter to thank the school principal for their efforts aimed at the improvement of the school and the well-being of their students.

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Letters

"Thank You Letter to Tenant Template"

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Size: 59 KB
1 page

A landlord may prepare this type of letter and send it to a tenant, to thank them for being a wonderful tenant.

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Letters

"Thank You Letter to Veterinarian Template"

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Size: 59 KB
1 page

When you would like to show your appreciation for the care and attention a veterinarian has given to your pet, sending this type of letter is a great way to express your gratitude.

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Letters

"Thank You for Recommendation Letter Template"

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Size: 60 KB
1 page
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