Thank You Letter Templates and Samples

What Is a Thank You Letter?

A Thank You Letter is a formal or personal statement used to express gratitude. A job interview that went well, a significant donation to an honorable cause, a valuable lesson that immensely helped you during your studies, or financial assistance you received from the college or a generous individual - all these circumstances should lead to writing a Thank You Letter. Although it is not required, your gratitude can go a long way - you can establish a more profound connection with the letter reader and prompt them to help you and the community in the future.

If you are looking for a Thank You Letter template, you may check out our library of documents below.

Thank You Letter Types

Below you can find the most common Thank You Letter templates and samples - you may customize any document you like to suit the particulars of your situation.

  1. Interview Thank You Letter. Follow up the job interview with a human resources department employee to show you still like the job vacancy and are grateful for their interest in your qualifications.
  2. Thank You Letter to Teacher. Write to your current or former professor to tell them how much their lessons and personal involvement meant to your education and psychological state.
  3. Donor Thank You Letter. Compose this document on behalf of your charity to thank the person or organization that donated to your foundation.
  4. Scholarship Thank You Letter. Thank the sponsor or your future educational institution for granting you a scholarship and helping you with the education expenses.

How to Write a Thank You Letter?

Whether you are writing a formal Thank You Letter or you are going to create a personal note to thank someone you have a close relationship with, here are some tips that will help you to compose a Thank You Letter:

  1. You may send an email to the person or company you want to thank but a handwritten note will definitely have a more profound effect. However, both options are acceptable nowadays so it is up to you - an email, surely, will save you time and money. The letter does not have to be too long, especially if you do not know the recipient closely, but if you write to a long-time friend or a teacher you have had a great relationship with, you may fill out several pages and even share the latest news and developments if you have not been in contact for a long time.
  2. If you prepare a note for an individual you do not know personally or an organization you depend on, keep the tone of the document formal and polite. Obviously, even a professional Thank You Letter will contain emotions and feelings, but do your best to remain calm and reread the document several times to make sure it is appropriate - do not overstep any boundaries.
  3. Tell the recipient of the letter you are grateful for their moral or financial support, time, and attention they have spent on reviewing your documentation or meeting with you. Be as specific as you can when describing the impact of the letter reader on your academic and professional life or the existence of your organization.
  4. To motivate the letter recipient to contact you and to inspire them to continue their charitable efforts or the good work they have been involved in, you can share your personal experiences and tell how much of an impact their generosity and consideration had on you and your family.
  5. End the letter by once again saying how grateful you are. Add your contact details if you need to stay in touch with the recipient - you may invite them to reach out whether it is a job opportunity or just a wish to remain in contact with someone dear to you.
  6. Sign the document and send it to the recipient. While a Thank You Letter you send to a potential donor or employer should be sent within days of your last communication so that they remember who you are, a personal note can be sent months and years after you last talked to your mentor, teacher, or friend - whenever their influence on your life makes itself known.

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Need to send out a Donor Thank You Letter? Use this template as a reference when drafting your own letter.

An individual may prepare this letter when they have received a scholarship to support their education and send it to their scholarship donor.

A job applicant may prepare this letter after a job interview and submit it to the hiring manager to show gratitude for the potential employment opportunity and reiterate interest in the position they are applying for.


An individual may use this type of letter after they have attended an interview at a medical school to show their appreciation to the interviewer and thank them for the interview.

This is a letter that organizations send to people and companies that have made a donation to show their gratitude and motivate future donations.

This is a letter sent by a job applicant to their potential employee after they have attended an interview.

This letter should be written by the recipient of a scholarship and sent to the institution or the sponsor that granted them this scholarship.

This letter can be used to thank the person or organization that helped you to move forward with your studies.

Sending a thank you message to a teacher can really brighten their day. Use this template as a reference when drafting your email or (better yet!) hand-written note.

This is a written note of acknowledgment sent by a non-profit organization to thank an individual or company that has donated items of value.

A church representative may use a letter such as this as a reference so they may send it to a person or organization that helped them financially with a monetary contribution or a valuable gift.

Individuals may use this type of letter to formally thank someone for a gift that they have received.

When you have received a gift from your employer or a company you often do business with, it is customary to send them this type of thank you letter to show your appreciation.

Individuals can use this sample letter as a reference to thank guests and wedding party members for celebrating their big day.

If you are planning to leave your company, writing this type of letter to your boss can help ensure that you maintain a positive relationship with your soon-to-be ex-boss.

This type of letter can be used if you have applied for a position within a company or if you received a promotion within your company and would like to show your appreciation.

When you want to show your gratitude to your boss or manager for helping you with something, you can use this type of letter as a reference when writing your own.

When you have received a gift for Christmas and would like to show your appreciation to the sender, you can use this letter as a reference when writing your own thank you letter.

Individuals can use this type of letter as the perfect way to share their emotions and thank their friend(s) for something that they have done.

This document is a template for a recommendation letter, expressing sincere appreciation for the recommendation.

The purpose of this type of letter is to let the recipient know that their help (services, efforts, any kind of assistance, etc.) has been greatly appreciated.

Individuals can use this type of letter if they have recently celebrated a birthday and want to thank their friends and family for their gifts

When you want to express your gratitude to a friend, sending them this type of letter is a great way to show them your appreciation.

If you have recently graduated and received gifts from family and loved ones, it is polite to send this type of letter to each gift sender.

If you have recently been offered a job opportunity, it is a good idea to send the employer this type of thank you letter whether or not you accept the offer.

This type of letter can be used to express our gratitude to the people who consistently show up for us.

If you want to surprise your children on Christmas Day, you can write this type of letter to find with their presents.

If you have ever had a coach that made a positive impact on your life this type of letter can be used to thank them.

The purpose of this type of document is to let your clients know that they are greatly appreciated and welcomed.

This type of letter is a personalized message prepared by a business and sent to their long-term or new clients to establish open and transparent communication necessary for their future relationship.

This is a document that can be used to express gratitude to your customers.

A current or former patient may compose a letter such as this and send it to a medical professional to thank the latter for their efforts and consideration.

This type of letter acts as a personal message that can be drafted by an employer or manager who wants to show gratitude to the people that work for them for their diligence and hard work.

This is an informal statement composed by a tenant for an individual that owns the residential or commercial property they rent out to demonstrate their gratitude.

The purpose of this type of letter is to thank a mentor and mention the impact they have had on the individual's life.

A medical professional may prepare a letter such as this for a person they have helped heal from an injury or illness.

An individual may prepare this type of letter to thank the school principal for their efforts aimed at the improvement of the school and the well-being of their students.

A landlord may prepare this type of letter and send it to a tenant, to thank them for being a wonderful tenant.

When you would like to show your appreciation for the care and attention a veterinarian has given to your pet, sending this type of letter is a great way to express your gratitude.

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