What Is a Thank You Letter?
A Thank You Letter is a formal or personal statement used to express gratitude. A job interview that went well, a significant donation to an honorable cause, a valuable lesson that immensely helped you during your studies, or financial assistance you received from the college or a generous individual - all these circumstances should lead to writing a Thank You Letter. Although it is not required, your gratitude can go a long way - you can establish a more profound connection with the letter reader and prompt them to help you and the community in the future.
If you are looking for a Thank You Letter template, you may check out our library of documents below.
Thank You Letter Types
Below you can find the most common Thank You Letter templates and samples - you may customize any document you like to suit the particulars of your situation.
- Interview Thank You Letter. Follow up the job interview with a human resources department employee to show you still like the job vacancy and are grateful for their interest in your qualifications.
- Thank You Letter to Teacher. Write to your current or former professor to tell them how much their lessons and personal involvement meant to your education and psychological state.
- Donor Thank You Letter. Compose this document on behalf of your charity to thank the person or organization that donated to your foundation.
- Scholarship Thank You Letter. Thank the sponsor or your future educational institution for granting you a scholarship and helping you with the education expenses.
How to Write a Thank You Letter?
Whether you are writing a formal Thank You Letter or you are going to create a personal note to thank someone you have a close relationship with, here are some tips that will help you to compose a Thank You Letter:
- You may send an email to the person or company you want to thank but a handwritten note will definitely have a more profound effect. However, both options are acceptable nowadays so it is up to you - an email, surely, will save you time and money. The letter does not have to be too long, especially if you do not know the recipient closely, but if you write to a long-time friend or a teacher you have had a great relationship with, you may fill out several pages and even share the latest news and developments if you have not been in contact for a long time.
- If you prepare a note for an individual you do not know personally or an organization you depend on, keep the tone of the document formal and polite. Obviously, even a professional Thank You Letter will contain emotions and feelings, but do your best to remain calm and reread the document several times to make sure it is appropriate - do not overstep any boundaries.
- Tell the recipient of the letter you are grateful for their moral or financial support, time, and attention they have spent on reviewing your documentation or meeting with you. Be as specific as you can when describing the impact of the letter reader on your academic and professional life or the existence of your organization.
- To motivate the letter recipient to contact you and to inspire them to continue their charitable efforts or the good work they have been involved in, you can share your personal experiences and tell how much of an impact their generosity and consideration had on you and your family.
- End the letter by once again saying how grateful you are. Add your contact details if you need to stay in touch with the recipient - you may invite them to reach out whether it is a job opportunity or just a wish to remain in contact with someone dear to you.
- Sign the document and send it to the recipient. While a Thank You Letter you send to a potential donor or employer should be sent within days of your last communication so that they remember who you are, a personal note can be sent months and years after you last talked to your mentor, teacher, or friend - whenever their influence on your life makes itself known.
Related Letter Templates and Samples:
Need to send out a Donor Thank You Letter? Use this template as a reference when drafting your own letter.
This is a letter that organizations send to people and companies that have made a donation to show their gratitude and motivate future donations.
An individual may prepare this letter when they have received a scholarship to support their education and send it to their scholarship donor.
This is a letter sent by a job applicant to their potential employee after they have attended an interview.
An individual may use this type of letter after they have attended an interview at a medical school to show their appreciation to the interviewer and thank them for the interview.
A job applicant may prepare this letter after a job interview and submit it to the hiring manager to show gratitude for the potential employment opportunity and reiterate interest in the position they are applying for.
This letter should be written by the recipient of a scholarship and sent to the institution or the sponsor that granted them this scholarship.
This letter can be used to thank the person or organization that helped you to move forward with your studies.
Sending a thank you message to a teacher can really brighten their day. Use this template as a reference when drafting your email or (better yet!) hand-written note.
This is a written note of acknowledgment sent by a non-profit organization to thank an individual or company that has donated items of value.