In Kind Donation Letter Template

In Kind Donation Letter Template

What Is In Kind Donation?

An In-Kind Donation is a non-monetary charitable contribution, that implies the donation of goods or services to a charitable organization so they can be used for their activities and events. An In-Kind Donation Letter is a document that individuals can use when they would like to request a certain type of donation from their contributors. The purpose of the document is to notify donors that a charitable organization is in need of a certain service or good, and it will be thankful for a contribution that may be provided.

Alternate Name:

  • In Kind Donation Form.

Generally, this type of request letter can be prepared by a representative of a charitable organization and sent to individuals or entities who used to donate to them before. It increases their chances to receive what they are asking for since these contributors have already donated assets to them in the past. An In-Kind Donation Letter template can be downloaded below.


How to Write an In Kind Donation Letter?

Writing an In-Kind Donation Letter is an easy-going process. Commonly, charitable organizations develop one template that they use to request donations from all of their contributors. If the organization is looking into finding more donors, then they can send this letter out to new entities and individuals. Your letter can contain the following parts:

  1. Information About the Addressee . Your letter should start with designating a donor - the receiver of your letter. You can do this by stating their name and address.
  2. Information About the Sender . Here, you can indicate the name of the charitable organization you are representing and their address. It will help the recipient of the letter to understand who is in need of their help.
  3. Introduction . In this part of the document, you can introduce yourself and designate that you are acting on behalf of a certain charitable organization. If you plan to send this letter to the individual or entity that has made contributions to your organization in the past, you can thank them for all of the help they provided before. If you are sending it to a potential new donor, then you can tell them what your charity's main goals are, who they are helping, and more.
  4. Donation Description . To ensure the donor will contribute the assets that you need, you can provide its description in this section of the letter. These contributions can include any objects, such as furniture, food, medicine, equipment, etc. If a business specializes in providing different services (building, cleaning, etc.), then they can provide it to the charitable organization for free and it will be considered an In-Kind Donation. Make certain you explain why you need this donation, how it is going to be used, and how it will help you or improve your situation.
  5. Conclusion . In the last part of the letter, you can express your hope to hear from the donor or potential donor soon, and thank them for their time.
  6. Signature . You can put your name and signature at the end of the letter, it will add a personal touch to your donation request.

Still looking for a particular template? Take a look at the related templates and samples below:

Download In Kind Donation Letter Template

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