"Donation Request Letter Template"

What Is a Donation Request Letter?

A Donation Request Letter is a brief statement prepared to ask a recipient for financial help with the upcoming charitable event or daily operation of the charity, religious congregation, or educational institution.

Alternate Names:

  • Request for Donation Letter;
  • Donation Letter Request.

Whether the potential donor is a wealthy individual or company which is known for their support provided to the community, whether this is your first letter to them or you have communicated before, a well-written note that politely requests a donation will help you establish or strengthen your relationship with the recipient. Download a printable Donation Request Letter template via the link below.

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How to Write a Donation Request Letter?

To help a recipient of your Donation Letter Request decide to donate money, you should provide all of the essential information about the cause of the contribution. Nevertheless, the letter should not be too wordy and overloaded with details. A simple Donation Request Letter should not be longer than a page and needs to contain the following information:

  1. Introduction. In the first part of the document, individuals should introduce themselves and state the reason for writing. Providing a short summary of the letter will help to attract the attention of the recipient of the letter.
  2. Information About the Requesting Organization. Individuals can use this part of the letter to state information about their organization. Here they can provide information about its name, location, main goals, and other things they consider to be important.
  3. Project Information. Individuals are supposed to describe the project they are raising money for. They can designate its purpose, why it is important, and what kind of impact it will have on the community and situation in general.
  4. Information About Donation. In this part of the document, individuals can enter information about how the contribution can be made. For example, they can state that the contribution can be made online, by check that is supposed to be sent to the individual, or by coming to a fundraising event. Individuals can also provide information about the contribution's desired amount. If the individual is interested in a noncash contribution (when they request certain types of resources), it should be stated here, as well as how the recipients of the letter can deliver it.
  5. Contact Information. In the case of any questions, the individual should state their contact information, which includes their telephone number, email, and postal address (if applicable).
  6. Conclusion. Individuals can thank the recipient of the letter for their attention and for their contribution in advance.
  7. Signature. To confirm that the information presented in the letter is true and valid, individuals should sign and date the letter.

Depending on the circumstances of the situation, individuals can add other sections to the contribution letter. The letter can also be sent as an email or as a flyer. Individuals can decide how often they would like to send them, however, it is recommended to send them before the event or at the end of the year, when most people are already in a charitable mood.


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From: ​ _ __________________________
To: __​ _ __________________________
Organization Name
Recipient’s Name
_________________________________
_________________________________
_________________________________
_________________________________
Organization Address
Recipient’s Address
_________________________________
_________________________________
Organization Phone Number
Recipient’s Phone Number
_________________________________
D ate
Dear ​ _ ___________________________,
R ecipient’s Name
[​
S tart with an introduction to your cause or goal by using stories and facts to connect with
the recipient emotionally.​
]
1. [​
S pecific goal and purpose of this fundraiser​
] ;
2. [​
S pecific goal and purpose of this fundraiser​
] ;
3. [​
S pecific goal and purpose of this fundraiser​
] ;
4. [​
S pecific goal and purpose of this fundraiser​
] ;
5. [​
S pecific goal and purpose of this fundraiser​
] .
[​
M ake a specific request of the recipient: how do you want them to react? Make sure to
indicate if you are looking for time, items, or money and how much.​
]
[​
I nclude on how they should take action. Do you want them to donate online or by
check? Provide them with the information they need to follow through with the action.​
]
[​
I ndicate if the donation would qualify for a tax donation.​
]
[​
E nd by thanking the individual for their help in reaching your goals.​
]
©​ ​ ​ ​ ​ ​ ​
T EMPLATEROLLER.COM​ ​
From: ​ _ __________________________
To: __​ _ __________________________
Organization Name
Recipient’s Name
_________________________________
_________________________________
_________________________________
_________________________________
Organization Address
Recipient’s Address
_________________________________
_________________________________
Organization Phone Number
Recipient’s Phone Number
_________________________________
D ate
Dear ​ _ ___________________________,
R ecipient’s Name
[​
S tart with an introduction to your cause or goal by using stories and facts to connect with
the recipient emotionally.​
]
1. [​
S pecific goal and purpose of this fundraiser​
] ;
2. [​
S pecific goal and purpose of this fundraiser​
] ;
3. [​
S pecific goal and purpose of this fundraiser​
] ;
4. [​
S pecific goal and purpose of this fundraiser​
] ;
5. [​
S pecific goal and purpose of this fundraiser​
] .
[​
M ake a specific request of the recipient: how do you want them to react? Make sure to
indicate if you are looking for time, items, or money and how much.​
]
[​
I nclude on how they should take action. Do you want them to donate online or by
check? Provide them with the information they need to follow through with the action.​
]
[​
I ndicate if the donation would qualify for a tax donation.​
]
[​
E nd by thanking the individual for their help in reaching your goals.​
]
©​ ​ ​ ​ ​ ​ ​
T EMPLATEROLLER.COM​ ​
[​
T hank them in advance for their donation.​
]
Sincerely,
_______________________________________
Your Name
_______________________________________
Your Position or Title
_______________________________________
Your Signature
©​ ​ ​ ​ ​ ​ ​
T EMPLATEROLLER.COM​ ​
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