What Is a Request Letter?
A Request Letter is a written document sent to the person or company that can help the letter writer with their troubles and issues. Whether you need to borrow money from an acquaintance, ask your teacher for another chance to pass an exam, or arrange a meeting with someone, consider this letter to make a formal and concise request which will demonstrate your serious intentions and illustrate the problem you are facing.
Check out our library below for more Letter of Request templates and samples. Use available Request Letter formats to customize the document and make it suit your situation.
Types of Request Letters
If you politely express your wishes while knowing the recipient of the letter is able to help you, a Request Letter template modified to your personal needs will be successful. The documents below are commonly used to ask business partners, colleagues, teachers, and potential associates for their help, including financial contributions:
- Donation Request Letter. Send a message to potential donors of your charity - individuals and companies alike - to ask them whether they are interested in making a one-time donation or donate to your organization multiple times, usually in exchange for a gift card or an invitation to the charitable event.
- Payment Request Letter. You can demand payment from the person or entity that owes money to you or your business - remind them of their financial obligation before you think about legal proceedings.
- Sponsorship Request Letter. Complete this document to gain the support of the organization - for instance, a successful business looking to improve their reputation and help with charitable causes - and ask them to become your official sponsor for a specific event or everyday activities.
- Request for Recommendation Letter. If you need to obtain a reference from a person who has known you for a long time and is willing to vouch for your professionalism and integrity, fill out this document.
How to Write a Request Letter?
Follow these steps to compose a formal Request Letter:
- Complete and send this document as soon as you need assistance - give the other person time to contemplate your request and find resources to help you.
- If you send a letter via email, include the subject matter in the appropriate field.
- Salute the recipient of the letter and introduce yourself.
- State the purpose of your letter in the first paragraph. You can mention only the proposition - it is recommended to elaborate on the issue later.
- Refer to your previous communication - it is possible you have discussed the matter before, and you are making a request based on that conversation, which can increase your chances for a positive answer.
- Explain the situation at hand and emphasize the negative consequences that might occur without the help of the addressee. Do not be vague - you must leave no room for interpretation, and the request has to be straightforward enough for the individual to understand it and be prepared to assist you.
- Attach documentation that supports your request - for example, you may ask for donations to cover bills your charity has to pay and provide copies of the bills to prove the need for assistance.
- Be professional and polite - do not push too hard and use the appropriate tone, especially if you address a person you will depend on regardless of the request.
- Offer to stay in contact if the recipient has further questions or needs to learn more about the problem to help.
- Thank the other party for their time and sign the letter.
Still looking for a particular template? Take a look at the related template below:
- Letter of Support Templates;
- Thank You Letter Templates;
- Legal Letter Templates.
This document’s purpose is to help a debtor decrease their debt or change the terms of paying it back in order to make it easier for them.