Payment Request Letter Templates and Samples

What Is a Payment Request Letter?

A Payment Request Letter is a document that can be sent to a client when their payment is past due. The letter can also be used in situations when the payment deadline has not passed yet but is approaching. The purpose of the document is to remind the client about their payment and politely request them to pay in full by a specific date.

Alternate Names:

• Request for Payment Letter;
• Outstanding Payment Request Letter.

Generally, the letter is used by businesses that are expecting certain payments from their clients. However, it can be used by other entities and individuals as well if their clients did not transfer their payments on time.

An Outstanding Payment Request Letter is a useful instrument that helps businesses to collect their payments. Regardless of the reasons why the client has not made a transfer on time, the letter will notify them of the necessity to do so at the nearest possible time and provide information about possible consequences that will be applied to them.

Payment Request Letter Types

1. Generic Payment Request Letter. Customize this generic template to add your name and the name of the debtor, state the subject of the letter, certify you are still to receive the payment, refer to the documentation that obliges them to make a payment, indicate the amount of the debt, and ask the letter reader to contact you as soon as possible to discuss the repayment.
2. Sample Payment Request Letter. This document will be useful if you are looking for a proper reference to draft your own demand for the debtor who is not in a hurry to pay you back. Record the amount due for payment, attach documentation that proves the borrower's responsibility to pay, confirm your intention to take legal action if this message is ignored.

Not what you were looking for? Take a look at these related templates below:

• Donation Request Letter;
• Sponsorship Request Letter;
• Demand Letter.