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Sample Payment Request Letter
A Payment Request Letter is a typed or handwritten document that outlines the details of the debt owed to the writer of the letter and demands the latter to pay money they are obliged to pay. Whether you are writing to a client who received their goods and failed to pay, a business partner that has ignored your calls regarding the payment, or an individual or entity that owes you money in accordance with the loan agreement, consider notifying them of this debt before starting legal proceedings.
You can download a sample Letter for Payment Request through the link below. Generally, this message is short - you need to identify yourself by name and address, salute the breaching party and notify them you still have not received payment for products or services, and refer to the agreement you have signed together to point out their contractual duty to handle the payment, provide the recipient with the deadline to pay (usually, not more than a few weeks), and add your contact information and bank account details to let them discuss the issue with you or deposit the requested sum of money right away.
Sample Payment Request Letter - Generic Sample
From: Capital Union Bank
19 Amber Street
Philadelphia, Pennsylvania 19149
To: Joseph Bardell
82 Lavelle Avenue
Philadelphia, Pennsylvania 19099
Dear Mr. Bardell,
This letter is sent to you to remind you about the payment our institution has not received on the first business day of this month. Section 3.1 of the loan agreement you negotiated and signed with the Capital Union Bank three months ago obliges you to pay on time otherwise you will have to pay a penalty for every day of delay.
Please arrange the payment and send the required amount within the week of receiving this message. In case you have experienced financial difficulties or were unable to access your bank account, reach out to any bank employee or the loan officer that helped you out with determining the repayment schedule and the interest rate appropriate for both parties to the contract. If you managed to submit payment before this letter is delivered, ignore the request.
You have been our client for the last ten years, and we appreciate your loyalty - it is important for us to meet the needs of our borrowers and ensure the contractual terms are complied with for mutual benefit. Contact us to address possible issues you are dealing with - we believe that together we can find the best solution for both sides and avoid challenges that may negatively impact our effective and promising cooperation.
Best regards,
Nataly Pierceman
Capital Union Bank
Sample Contractor Payment Request Letter
From: Green Hammer Construction
3 Morris Lane
Green Bay, Wisconsin 54311
To: Ann Prescott
99 Howard Street
Green Bay, Wisconsin 54229
Dear Mrs. Prescott,
I am writing to you to remind you of your responsibility to adhere to the terms of the agreement you signed with our company prior to construction work performed to renovate the building you own - its legal address is 18 Crow Road, Green Bay, Wisconsin 54229.
In accordance with Paragraph 1, Section 3 of the construction contract we signed last year you are required to fully pay the amount due within a month after the delivery of the project. We thoroughly followed the schedule and managed to honor our obligations on time - yet six weeks after the inspection of the property was carried out we have not received a payment for the job done. Unfortunately, you are not answering your phone - I tried to reach out to you several times during the last two weeks.
I am enclosing copies of documentation to support my claim - a certificate of construction completion I signed when the work was finished and a construction site inspection report filled out and signed by an engineer. These documents confirm the building matches the description recorded in writing and meets safety standards.
We are hopeful the matter can be resolved as quickly as possible. Contact me to settle the issue in any way convenient to you.
Sincerely,
William Bonnard
Green Hammer Construction
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