"Balance Due Letter Template"

A Balance Due Letter is a formal notification sent to the organization or client by a business to tell the former about a due payment. A polite reminder about a payment the recipient may have forgotten about or ignored should be the first step whenever you are trying to balance the books and minimize your future financial troubles. Additionally, it can motivate the debtor to pay you before you charge interest or make severe collection efforts.

Download a Balance Due Letter template through the link below. Indicate the name of your company, greet the letter recipient, describe the purpose of the letter - you have noticed the letter reader has yet to provide you with the payment for goods or services and you are demanding them to deal with the outstanding balance, set the deadline for the payment, confirm you are going to charge interest for every day of delay, and add your contact details to discuss the matter further if necessary. If there is a chance the business or customer in question pays you before the letter reaches them, you can apologize and assure the recipient you will not disturb them about it anymore.


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Balance Due Letter
From: ___________________________
To:______________________________
Sender’s Name
Recipient's Name
_________________________________
_________________________________
_________________________________
_________________________________
Sender’s Address
Recipient's Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
Date
Dear ____________________________,
Recipient's Name
Our records indicate that you have an outstanding balance of $_________________ with a
due date of _________________. We have yet to receive this payment. Please find a copy of
the invoice enclosed.
If this amount has already been paid and sent, please disregard this notice and we apologize
for any inconvenience. Otherwise, please forward us the amount stated above that is past due
by _________________. As our written agreement states, we will start charging a ______%
interest charge for any outstanding balance greater than ______ days.
Thank you for your cooperation regarding this matter. We sincerely hope we can continue
doing business together in the future.
Sincerely,
_______________________________
Sender’s Name
_______________________________
Sender’s Signature
©
TEMPLATEROLLER.COM
Balance Due Letter
From: ___________________________
To:______________________________
Sender’s Name
Recipient's Name
_________________________________
_________________________________
_________________________________
_________________________________
Sender’s Address
Recipient's Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
Date
Dear ____________________________,
Recipient's Name
Our records indicate that you have an outstanding balance of $_________________ with a
due date of _________________. We have yet to receive this payment. Please find a copy of
the invoice enclosed.
If this amount has already been paid and sent, please disregard this notice and we apologize
for any inconvenience. Otherwise, please forward us the amount stated above that is past due
by _________________. As our written agreement states, we will start charging a ______%
interest charge for any outstanding balance greater than ______ days.
Thank you for your cooperation regarding this matter. We sincerely hope we can continue
doing business together in the future.
Sincerely,
_______________________________
Sender’s Name
_______________________________
Sender’s Signature
©
TEMPLATEROLLER.COM