What Is a Transcript Request Form? 

A Transcript Request Form is a written letter prepared by a school administrator or student in order to ask the school this student attended to share their discipline records, accomplishments, grades, and the courses they took.

Alternate Name: 

  • School Record Request Form. 

Whether you are a student or you already graduated from school, college, or university, you may need access to your school records - another educational institution might require it to confirm your academic achievements and extracurricular activities or a company you want to work for will only review your job application if you attach proof of education you describe in your resume. Since it is often impossible to transfer colleges or enroll in the university of your choice without providing comprehensive school records, you will be obliged to obtain them alongside a diploma or certificate you currently possess.

You can find a full list of Transcript Request Forms by checking out our library below.

How to Request a Transcript? 

Here is how you should request a Transcript:

  1. Greet the intended recipient of the letter and explain who you are. Depending on the rules of the school or university, a former student might submit a request on their own or give an administrator, admission board member, or human resources department employee permission to act on their behalf. Elaborate on the reason to reach out to the school - while there is no need to sound desperate, you better highlight the urgency of the request to encourage the school to get back to you as quickly as possible.
  2. Record the details of the student - their full name, the dates of attendance, and the year of graduation. Usually, this is enough to identify the individual properly but you can also indicate their date and place of birth and social security number just to be sure it is the right person in case their name is quite common.
  3. Describe what information you would like to receive. If you need detailed school records, it must be specified in your message; you may request a list of all the classes and additional courses the student took, the grades they received, the dates the student was attending the school, and their latest GPA. In most cases, it goes without saying but ask the person reading the letter to put a seal and signature on the document you are requesting to verify its authenticity.
  4. Enter the mailing address the recipient should use to send you the records - or an e-mail address. Write down a telephone number they can call if there are any questions or concerns. Sign the Transcript Request by your full name and add a formal closing - "Sincerely" or "Best regards" would do in any situation.

How Long Does a Transcript Request Take?

A School Record Request Form processing time will depend on the educational institution that maintains the transcripts. You should reach out to them before composing your letter to find that out. However, on average, it does not take more than two or four business days for the facility in question to receive your request and retrieve the information you seek.

Consider asking for a digital version of the records if it is possible for you to process the electronic form instead - it may take less time for the school to e-mail you one. In case you ask for more details from the institution wanting to have a look at the extracurricular functions of the student or requesting an opinion from one or several teachers that know this individual well, make sure you give the recipient around two weeks to send you the information instead of bothering them at the very last moment.


Related Forms and Topics:

Documents

59

Form 74 "Request for Texas National Guard Records" - Austin, Texas

Rate (4.4 / 5) 94 votes
Size: 257 KB
1 page

Form F-046 "Transcript Request Form - Suny Empire State College" - New York

Rate (4.4 / 5) 7 votes
Size: 2 MB
1 page

Form 103-r-e "Usawc Transcript Request Form - U.S. Army War College" - Massachusetts

Rate (4.5 / 5) 27 votes
Size: 67 KB
1 page
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Request Form

"Transcript Request Form - University of North Florida"

Rate (4.6 / 5) 21 votes
Size: 1 MB
1 page
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"Transcript Request Form - Emi Independent Study Program"

Rate (4.4 / 5) 29 votes
Size: 118 KB
1 page

"Request for Transcript of Academic Record - Washburn University"

Rate (4.5 / 5) 11 votes
Size: 33 KB
1 page
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"Transcript Request Form - Columbia Theological Seminary"

Rate (4.7 / 5) 28 votes
Size: 102 KB
1 page
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"Request for Transcript of Ged Test Scores" - Pennsylvania

Rate (4.5 / 5) 69 votes
Size: 508 KB
1 page

"Request for Academic Transcript - Dalhousie University" - Nova Scotia, Canada

Rate (4.5 / 5) 23 votes
Size: 275 KB
1 page
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"Transcript Order - Ucla"

Rate (4.3 / 5) 24 votes
Size: 84 KB
2 pages
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"Transcript Request Form - Howard Community College"

Rate (4.5 / 5) 34 votes
Size: 217 KB
1 page
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"Main Campus Transcript Request Form - Post University"

Rate (4.8 / 5) 28 votes
Size: 225 KB
1 page
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"Transcript Request Form - Vincennes University"

Rate (4.7 / 5) 27 votes
Size: 163 KB
1 page
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Request Form

"Transcript Request Form - Chattahoochee Technical College"

Rate (4.4 / 5) 10 votes
Size: 33 KB
1 page

"Transcript Request Form - Portland Community College"

Rate (4.4 / 5) 15 votes
Size: 184 KB
1 page

"Transcript Request Form"

Rate (4.6 / 5) 22 votes
Size: 74 KB
1 page
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Request Form

"Transcript Request Form"

Rate (4.7 / 5) 20 votes
Size: 48 KB
1 page
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Request Form

"Request Form for Transcript - Rockhurst University"

Rate (4.6 / 5) 25 votes
Size: 152 KB
1 page
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Request Form

"Transcript Evaluation Request Form - Pima Community College"

Rate (4.8 / 5) 14 votes
Size: 99 KB
1 page
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Request Form

"Transcript Request Form - Syracuse University Office of the Registrar"

Rate (4.4 / 5) 20 votes
Size: 49 KB
1 page

"Transcript Request Form - Ambassador College"

Rate (4.8 / 5) 17 votes
Size: 492 KB
1 page

"Transcript Request Form - Marshal University"

Rate (4.4 / 5) 32 votes
Size: 18 KB
1 page
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Request Form

"Undergraduate Transcript Request Form - University of Waterloo"

Rate (4.8 / 5) 17 votes
Size: 118 KB
1 page
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Request Form

"Request for Student Copy Transcript - Columbia-Greene Community College"

Rate (4.3 / 5) 6 votes
Size: 109 KB
1 page

"Request for Official Transcript - Columbia-Greene Community College"

Rate (4.8 / 5) 26 votes
Size: 160 KB
2 pages

"Transcript Request Form - University of Georgia"

Rate (4.7 / 5) 22 votes
Size: 340 KB
1 page
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Request Form

"Transcript Request Form - Kentucky Christian University"

Rate (4.5 / 5) 12 votes
Size: 97 KB
1 page
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"Transcript Request Form - Scs"

Rate (4.8 / 5) 32 votes
Size: 15 KB
1 page
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"Transcript Order Form - University of Hawaii at Manoa"

Rate (4.8 / 5) 6 votes
Size: 65 KB
1 page
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"Official Transcript Request Form"

Rate (4.8 / 5) 31 votes
Size: 79 KB
1 page
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"Transcript Request Form - Logos Christian College and Graduate Schools"

Rate (4.7 / 5) 15 votes
Size: 277 KB
1 page
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"Transcript Request Form - Clarke Preparatory School"

Rate (4.6 / 5) 23 votes
Size: 18 KB
1 page
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"Summer Session Transcript Request Form - Leland Stanford Junior University" - California

Rate (4.5 / 5) 25 votes
Size: 402 KB
1 page
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Request Form

"High School Transcript Request Form - Golden State Baptist College" - California

Rate (4.8 / 5) 19 votes
Size: 32 KB
1 page
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"Official Transcript Request Form - University of Colorado" - Colorado Springs, Colorado

Rate (4.7 / 5) 21 votes
Size: 291 KB
1 page
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Request Form

"Official Transcript Request Form - University of Connecticut" - Connecticut

Rate (4.7 / 5) 14 votes
Size: 91 KB
1 page
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"Transcript Request Form for Students/Alumni - Widener University Delaware Law School" - Delaware

Rate (4.3 / 5) 15 votes
Size: 172 KB
1 page
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"Transcript Request Form - Georgia College" - Georgia (United States)

Rate (4.6 / 5) 28 votes
Size: 1 MB
1 page
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Request Form

"Official Transcript Request Form - Goucher College" - Baltimore, Maryland

Rate (4.8 / 5) 10 votes
Size: 46 KB
1 page
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Request Form

"Transcript Request Form - Hampshire College" - Massachusetts

Rate (4.7 / 5) 15 votes
Size: 1 MB
1 page
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Request Form