"Transcript Request Form - Gratz College" - Pennsylvania

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Office of Student Records
Transcript Request Form
studentrecords@gratz.edu
http://www.gratz.edu/
215.635.7300 x157
Gratz College Transcripts
The Office of Student Records maintains the transcripts of students previously or currently enrolled in Gratz
College. A transcript is the continuous, formal, and official record of your work at a university. If you have transfer
credits from another College or University, you are required to request that the Office of the Student Records
include all courses you have previously completed. The transcript lists all courses you take, grades, major and
minor, and degree awarded. An unofficial and incomplete version of the formal transcript, sometimes used by
advisors, is called a worksheet.
Ordering a Transcript
For your protection, we will not release an official transcript without your signature. Transcripts may be
ordered by mail, by fax, or in person. Transcripts will be sent within 10 business days after all grades are
submitted. Please note the College DOES NOT accept e-mail or phone requests for transcripts.
Situations that will prevent us from issuing a transcript
Financial holds or outstanding obligations to the Office of Business.
No signature on your request.
Insufficient, inaccurate, or illegible identification information.
Insufficient payment, an expired or declined major credit card account, omission of credit card security
code, improperly completed check, payment using non-U.S. currency.
No request will be honored written on a piece of paper that is not a Gratz College transcript request form.
Hold Transcript for Grades or Degrees
Transcripts may be held for the current semester’s grades or the next degree date. However, if you are expecting
a grade change, do not order your transcript until you are sure the grade has been changed. The Registrar will not
hold transcripts for maintenance or grade changes.
When ordering by mail, fax, or in person, you must complete an official transcript request form which
should include the following information in your request: No request will be honored submitted on a
piece of paper that is not a transcript request form.
Full Name
Any Previous name (as it appears on your student record)
Complete Social Security Number
Home Address
Phone Number (where you can be contacted if we encounter any problems processing your order)
Email Address (if available)
Class enrollment (Cont. Ed, MA ED, RTC, BRA, MA JED, MA JCS, Other) including dates attended and
Degree(s) received.
Indication if transcript is to be sent now or when class grades are received (if applicable, list class and
semester)
Type and number of transcripts requested (unofficial or official)
Address(es) where transcripts should be sent
Credit Card number, security code, name, and expiration date, if applicable.
Signature to release transcript
Please Note: UNOFFICIAL or STUDENT COPY transcripts are for your personal use. OFFICIAL transcripts are
for the use of an unrelated third party and bear the Registrar’s signature and the College seal. If an OFFICIAL
transcript is mailed to your personal address, it will be stamped with “OFFICIAL TRANSCRIPT” on the front of
Created on 2/6/2013 12:10:56 PM
Page 1 of 2
Office of Student Records
Transcript Request Form
studentrecords@gratz.edu
http://www.gratz.edu/
215.635.7300 x157
Gratz College Transcripts
The Office of Student Records maintains the transcripts of students previously or currently enrolled in Gratz
College. A transcript is the continuous, formal, and official record of your work at a university. If you have transfer
credits from another College or University, you are required to request that the Office of the Student Records
include all courses you have previously completed. The transcript lists all courses you take, grades, major and
minor, and degree awarded. An unofficial and incomplete version of the formal transcript, sometimes used by
advisors, is called a worksheet.
Ordering a Transcript
For your protection, we will not release an official transcript without your signature. Transcripts may be
ordered by mail, by fax, or in person. Transcripts will be sent within 10 business days after all grades are
submitted. Please note the College DOES NOT accept e-mail or phone requests for transcripts.
Situations that will prevent us from issuing a transcript
Financial holds or outstanding obligations to the Office of Business.
No signature on your request.
Insufficient, inaccurate, or illegible identification information.
Insufficient payment, an expired or declined major credit card account, omission of credit card security
code, improperly completed check, payment using non-U.S. currency.
No request will be honored written on a piece of paper that is not a Gratz College transcript request form.
Hold Transcript for Grades or Degrees
Transcripts may be held for the current semester’s grades or the next degree date. However, if you are expecting
a grade change, do not order your transcript until you are sure the grade has been changed. The Registrar will not
hold transcripts for maintenance or grade changes.
When ordering by mail, fax, or in person, you must complete an official transcript request form which
should include the following information in your request: No request will be honored submitted on a
piece of paper that is not a transcript request form.
Full Name
Any Previous name (as it appears on your student record)
Complete Social Security Number
Home Address
Phone Number (where you can be contacted if we encounter any problems processing your order)
Email Address (if available)
Class enrollment (Cont. Ed, MA ED, RTC, BRA, MA JED, MA JCS, Other) including dates attended and
Degree(s) received.
Indication if transcript is to be sent now or when class grades are received (if applicable, list class and
semester)
Type and number of transcripts requested (unofficial or official)
Address(es) where transcripts should be sent
Credit Card number, security code, name, and expiration date, if applicable.
Signature to release transcript
Please Note: UNOFFICIAL or STUDENT COPY transcripts are for your personal use. OFFICIAL transcripts are
for the use of an unrelated third party and bear the Registrar’s signature and the College seal. If an OFFICIAL
transcript is mailed to your personal address, it will be stamped with “OFFICIAL TRANSCRIPT” on the front of
Created on 2/6/2013 12:10:56 PM
Page 1 of 2
Office of Student Records
Transcript Request Form
studentrecords@gratz.edu
http://www.gratz.edu/
215.635.7300 x157
the envelope and across the envelope seal. PLEASE DO NOT OPEN THE ENVELOPE STAMPED “OFFICIAL
TRANSCRIPT”. Enclose the envelope in another envelope and forward to the individual and/or institution
requesting the transcript.
Billing, Charges, and Payment
The cost of a transcript is $9.00 for one (1) official and one (1) copy. Each additional official copy costs $5.00.
Additional charges may apply for faster processing If you are ordering a transcript and would like it to be express
mailed for the same day processing the cost is $14.00 for a transcript and $19.95 for US Express Mail.. Payment
may be by check (payable through a US bank), money order payable to Gratz College or a Credit Card. Please
provide card name, number, credit card security code, and expiration date with signed request.
You must provide all necessary payment information for your request to be processed otherwise your
request will be discarded.
P
.
LEASE NOTE THAT THERE IS NO FEE FOR UNOFFICIAL TRANSCRIPTS
3 Ways to Order a Transcript
Ordering by Mail:
Mail your request and payment to the Office of Student Records, Gratz College, 7605 Old York Road, Melrose Park,
PA 19027.
Ordering by Fax:
Fax your request to 215.635.7399. Payment may be made by credit card. Please provide card name, number,
credit card security code, and expiration date.
Ordering in Person:
Transcripts can be requested from the Office of Student Records, Gratz College, 7605 Old York Road, Melrose
Park, PA 19027, 9:00 a.m. to 5:00 p.m. Monday through Thursday; and 9:00 a.m. to 2:30 p.m. on Friday.
Payment may be made by check, money order, or credit card.
Parents, relatives, or friends may not request a transcript for you. To protect student privacy, requests
delivered by anyone other than the student will not be accepted.
Created on 2/6/2013 12:10:56 PM
Page 2 of 2
Official Use Only
GC ID#: ___________
REQUEST FOR TRANSCRIPT
Last Name____________________________________________
First Name _________________________________
MI __________
Previous/Enrolled Name (if different) _______________________________________________ Date of Birth ____________________________
Check to update address:
Current Address ________________________________________
City ______________________
State __________
Zip _____________
Daytime Phone _________________________ E-mail address ________________________________ Soc. Sec. Number ______________________
PROGRAM(S) ATTENDED AT GRATZ COLLEGE
(Example: Cont. Ed, RTC, BRA, Other, MA Ed, JCHS, etc.)
ARE YOU CURRENTLY ENROLLED? [Y/N] __________
IF YOU ARE NO LONGER ENROLLED, PLEASE INCLUDE: Year of graduation/Separation ____________ Degree Received (if any) _______________
CURRENTLY ENROLLED STUDENTS:
If you are requesting Official transcripts, please specify one or more of the following conditions to insure that your transcript is complete prior to
being sent out. Please be advised that these conditions may cause delays in processing and mailing.
Send now (although some grades may be missing)
Fees
st
Send after __________ semester’s grades are posted
Transcripts Processing (1
transcript)………..…………9.00
__________
Course ID ___________ Section___________ Completion date
Additional transcript (each)………………………….………5.00
Send after graduation has been confirmed (6-8 weeks after commencement)
Express Processing/Walk-ins……….………………..……14.00
Month: _________________ / Year: ____________
Number of Transcripts requested
Shipping Options (in addition to above fees)
Official:
_____
Official – Standard: Up to ten business days……....…Free
Unofficial:
_____
*Unofficial Transcripts free
Official – Express Shipping: Requested by noon……19.99
Total:
_____
Unofficial Standard: Up to ten business days…….…..Free
Mail transcripts to: List additional addresses on reverse, or attach separate page with instructions
________________________________________________
_______________________________________________
________________________________________________
_______________________________________________
________________________________________________
_______________________________________________
By signing this form you are authorizing Gratz College to release your transcript as indicated above.
Transcript request will not be honored if there is a “HOLD” on the account from the Business Office or Library.
The college does not fax transcripts and will not be responsible for transcripts after they are mailed.
For Official Use Only:
Amt. Pd. ________________________ Request Rec’d _______________________ Sent _______________________ By _______________________
Batch Number ________________________________________ Check # __________ Check Date_____________ Hold Y/N __________________
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Student’s signature/Date (required): __________________________________________________________
Date: _______________________
We Accept Visa/MasterCard/Discover/Check/Money Order:
Credit Card Number: ______________________________________________ Expiration Date: _____________________ Security Code _________
Office of Student Records, Gratz College 7605 Old York Road, Melrose Park, PA 19027
Telephone: (215) 635-7306 Fax: (215) 635-7399 Toll free: (800) 475-4635
www.gratz.edu studentrecords@gratz.edu
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