"Sponsorship Request Letter Template"

What Is a Sponsorship Request Letter?

A Sponsorship Request Letter is a written statement composed to ask an individual or entity whether they are able to financially support a certain initiative - usually, an upcoming charitable or non-profit event. Click on the link below to download a printable Sponsorship Request Letter template.

Alternate Name:

  • Sponsor Request Letter.

This letter can be the first step in building a relationship with a sponsor beneficial to both parties - you will be able to get the money to finance the activity of your organization while the sponsor receives an invitation to attend your events, participate in them, and obtain good publicity by connecting their name with your efforts aimed at improving the lives of other people and the local community.

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How to Write a Sponsorship Request Letter?

Your Sponsorship Request Letter should include the following information:

  1. Information about the sender. In the first part of the document, the sender is supposed to designate their name and contact information, which includes their address, telephone number, and email. It will help in case the recipient would like to contact the sender for more details.
  2. Introduction. Here the sender should introduce themselves and describe their organization. They should provide information about the organization's goals, a brief history, and other aspects about their background. It will help build a better connection with the recipients, as well as increase their chances to receive a donation.
  3. The reason for raising funds. Senders can use this part of the letter to state the reasons why they are asking for contributions. They should detail how exactly the money will be used. For example, they should state that all of the received contributions will be put towards organizing an event, buying clothes for children, participating in sports competitions, etc.
  4. Recommended donation amount. To make the donation process easier for the recipient, the sender can provide them with recommended donation amounts. It can be one or several amounts that the sender is expecting to receive. If the sender is accepting non-cash donations, they should describe the items and their amounts that they would like to obtain.
  5. Incentive offer. This part of the document should contain information about the incentive that the sender is offering to those recipients who will make contributions. The encouragement depends on the situation and is generally presented by different ways of advertising the sponsor.
  6. Contribution instructions. In order to make it more convenient for the recipient, the sender can provide instructions on how to make the contribution.
  7. Conclusion. In the last part of the letter, the sender should express their hope to hear from their prospective sponsor soon and sign the letter.

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Sponsorship Request Letter Template
From: _​ _ _________________________
To: __​ _ __________________________
Sender's Name
Recipient's Name
_________________________________
_________________________________
Name of Sender's Organization
Recipient's Position
_________________________________
_________________________________
_________________________________
_________________________________
Address of Sender's Organization
Recipient's Address
_________________________________
D ate
Subject:​ Request for Sponsorship of [​
N ame of Event​
]
Dear ​ _ ___________________________,
R ecipient's Name
I am writing this letter to request you to be a sponsor at the [​
N ame of Event​
] located at
[​
L ocation of Event​
] , to be held from [​
R ange of Dates​
] .
[​
P rovide a brief description of the event and everything it entails.​
]
If you agree to be our sponsor, we assure you that your company will get mentions in all
the major displays and ads at the event, in the media, as well as at the venue. You and
other representatives of the company are most welcome to attend the event and encourage
the participants.
We hope that this letter finds you well and are looking forward to hearing from you.
Sincerely,
_________________________________
Sender's Name
_________________________________
Sender's Signature
©​ ​ ​ ​ ​ ​ ​
T EMPLATEROLLER.COM​ ​
Sponsorship Request Letter Template
From: _​ _ _________________________
To: __​ _ __________________________
Sender's Name
Recipient's Name
_________________________________
_________________________________
Name of Sender's Organization
Recipient's Position
_________________________________
_________________________________
_________________________________
_________________________________
Address of Sender's Organization
Recipient's Address
_________________________________
D ate
Subject:​ Request for Sponsorship of [​
N ame of Event​
]
Dear ​ _ ___________________________,
R ecipient's Name
I am writing this letter to request you to be a sponsor at the [​
N ame of Event​
] located at
[​
L ocation of Event​
] , to be held from [​
R ange of Dates​
] .
[​
P rovide a brief description of the event and everything it entails.​
]
If you agree to be our sponsor, we assure you that your company will get mentions in all
the major displays and ads at the event, in the media, as well as at the venue. You and
other representatives of the company are most welcome to attend the event and encourage
the participants.
We hope that this letter finds you well and are looking forward to hearing from you.
Sincerely,
_________________________________
Sender's Name
_________________________________
Sender's Signature
©​ ​ ​ ​ ​ ​ ​
T EMPLATEROLLER.COM​ ​