Sample "Solicitation Letter for Donations"

A Solicitation Letter for Donations is a document that can be used when nonprofit organizations want to request charitable donations from individuals and businesses. The purpose of the letter is to convince the potential donor to make a charitable contribution for the cause stated in the request.

Alternate Name:

  • Donation Solicitation Letter.

This request is generally used by charitable organizations, schools, churches, and other entities that have donation programs. A Sample Solicitation Letter for Donations is available for download below.

A donation letter can also be used as an instrument to build a connection with a prospective donor. These donors tend to contribute to those goals that are relatable to themselves, which is why the sender of a Solicitation Letter for Donations should clearly state the charitable cause.

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How to Write a Donation Solicitation Letter?

Writing a Donation Solicitation Letter is an easy-going process that in most circumstances does not require a lot of time. Some senders use one template for all of their potential donors, others like to individualize each of the requests they send. Both approaches are acceptable and the sender can stick with the one they find the most convenient. A Solicitation Letter for Donations can contain several parts, namely:

  1. Information About the Sender. In the first part of the document, the sender is required to provide their name, the name of the nonprofit entity they work for, and their address.
  2. Information About the Addressee. Here, the sender is required to provide the name of the person (or business) who is supposed to receive the donation letter, and their address.
  3. The Date. The sender must include in the letter the date when it was completed. It will show that the content of the letter is valid and current.
  4. Introduction. They can use this section of the document to introduce themselves and depict the nonprofit entity they represent. The description can include indications of the goals they are pursuing, their history, and their mission.
  5. Donation's Details. Here, senders are supposed to explain how the prospective contribution will help them. It can include information about how it will be used, who will benefit from it, or how it will help the nonprofit entity achieve its goals.
  6. Conclusion. At the end of the letter, the sender can thank the addressee for their time and express hopes to hear from them soon.
  7. Signature. To designate that everything stated in the letter is true and correct, the sender must sign it.

Haven't found the template you're looking for? Take a look at the related templates and samples below:

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Download Sample "Solicitation Letter for Donations"

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Sample Solicitation Letter for Donations
From: ​ K atherine Randall, American Enterprise Institute
7142 Lake Forest Street
Grand Haven, Michigan 49417
[​
D ate​
]
To: ​ E dward Welch, VisionSwipe Inc.
158 Grand Street
Grand Haven, Michigan 49460
Dear Mr. Welch,
The American Enterprise Institute is proud to support our students and honor the hard
work they do. We invite you to support your local community by making a donation.
We depend on the generosity of the surrounding community to provide the best
opportunities for our children in light of drastic cuts to education budgets.
All donations are tax-deductible to the extent allowed by law. American Enterprise
Institute is exempt from federal taxes under section 501(c)(3) of the Internal Revenue
Code as a member of Parent Booster USA’s (PBUSA) group exemption #5271.
In accordance with the rules and regulations of the Internal Revenue Service (IRS),
donors are advised to verify an organization’s 501(c)(3) tax-exempt status. Copies of
our current PBUSA membership certificate, PBUSA’s IRS Group Exemption Letter,
and current IRS Affirmation Letter are available upon request.
Only with your help can we continue to provide the level of support our students need
and deserve. Thank you for considering a donation to this very worthy cause. Please
ontact me via +1 (123) 444-5555 or ​
k atherine.randall@email.com
if you have any
questions.
Sincerely,
Katherine Randall
[​
S ignature​
]
© ​
T EMPLATEROLLER.COM
Sample Solicitation Letter for Donations
From: ​ K atherine Randall, American Enterprise Institute
7142 Lake Forest Street
Grand Haven, Michigan 49417
[​
D ate​
]
To: ​ E dward Welch, VisionSwipe Inc.
158 Grand Street
Grand Haven, Michigan 49460
Dear Mr. Welch,
The American Enterprise Institute is proud to support our students and honor the hard
work they do. We invite you to support your local community by making a donation.
We depend on the generosity of the surrounding community to provide the best
opportunities for our children in light of drastic cuts to education budgets.
All donations are tax-deductible to the extent allowed by law. American Enterprise
Institute is exempt from federal taxes under section 501(c)(3) of the Internal Revenue
Code as a member of Parent Booster USA’s (PBUSA) group exemption #5271.
In accordance with the rules and regulations of the Internal Revenue Service (IRS),
donors are advised to verify an organization’s 501(c)(3) tax-exempt status. Copies of
our current PBUSA membership certificate, PBUSA’s IRS Group Exemption Letter,
and current IRS Affirmation Letter are available upon request.
Only with your help can we continue to provide the level of support our students need
and deserve. Thank you for considering a donation to this very worthy cause. Please
ontact me via +1 (123) 444-5555 or ​
k atherine.randall@email.com
if you have any
questions.
Sincerely,
Katherine Randall
[​
S ignature​
]
© ​
T EMPLATEROLLER.COM