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Letter of Appreciation Template
What Is a Letter of Appreciation?
A Letter of Appreciation is a document that can be used when individuals want to express their gratitude for something. The purpose of the document is to show the individual's thankfulness to other individuals (coworkers, friends, etc.) in order to let them know that their efforts have not gone unrecognized. A Letter of Appreciation template can be found through the link below.
Alternate Name:
- Letter of Gratitude.
An Appreciation Letter is a polite gesture that will be remembered and if the sender has an opportunity to thank the recipient who assisted them, they should utilize it. The letter does not have to be too long, the sender should keep it under half a page. They can start with a greeting, which should be followed with an explanation of what they are thanking the recipient of the letter for. Covering the details of the situation will determine that the sender is sincere and add more meaning to the message. At the end of the letter, the sender can thank the recipient again and sign it.
How to Write a Letter of Appreciation?
A common Letter of Appreciation template can include several parts, such as:
- Greetings. The letter should start with a greeting. The sender should state the name of the person they want to thank, and try to avoid a generic greeting. It will help make the letter more sincere and polite.
- Introduction. In the first part of the letter, the sender should express their gratitude to the receiver of the letter. It can be done by designating what the receiver of the letter has done to assist the sender, how much their help meant to the sender, and why it was important.
- Details. If the receiver has helped the sender of the letter multiple times, then the sender should provide specific examples of why they are grateful. Recognizing particular things and thanking the receiver of the letter for them is a lot more meaningful than using generic phrases.
- Conclusion. The sender of the letter can use this part to summarize everything written above and thank the receiver of the letter for their time. A polite closing is the best way to end the letter.
Depending on who the sender of the letter is thanking, the reasons for gratitude, and the situation as a whole, the content of the letter can be changed. The sender of the letter can add other parts in order to designate the situation in a more detailed way.
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