"Apology Letter Template"

What Is an Apology Letter?

An Apology Letter is a personal statement prepared by the person who committed an offense or is responsible for a certain failure and wants to acknowledge their fault before the individual they hurt with their action or inaction. A sincere letter in which you recognize your mistake, show regret, and properly apologize will go a long way - you will repair a relationship and improve the mood of the person you have insulted or disappointed.

You can download a printable Apology Letter template through the link below.

A proper Letter of Apology must contain the word "sorry" and a promise to prevent the mistake in the future. As long as the recipient of the letter can see your good intentions and remorse in your words, you have a chance to rebuild the trust you have lost and hope for a better future for you and your partner, friend, or acquaintance.

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How to Write an Apology Letter?

Below you can find tips that will help you compose the best Apology Letter:

  1. Salute the addressee and mention the reason for writing right away - you are willing to apologize.
  2. It is highly recommended to say "I am sorry" - a clear and explicit admission of guilt and remorse will win the attention of the recipient and show them you are taking full responsibility for what you have done.
  3. Refer to the issue at hand and demonstrate your full understanding of what has transpired. Tell the reader of the letter that you know how they feel and you are accountable for the negative impact of your words and actions.
  4. If you can fix the situation, think about the plan to correct your errors and outline it in writing.
  5. Be emotional and vulnerable - unless you prepare a formal document for a colleague or client, it is allowed to pour your feelings into a letter.

Still looking for a particular template? Take a look at the related templates below:

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Apology Letter
From: ​ _ __________________________
To:​ _ _____________________________
Sender’s Name
Recipient’s Name
_________________________________
_________________________________
_________________________________
_________________________________
Sender’s Address
Recipient’s Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
D ate
Dear ____________________________,
It is with great concern and regrets we received your correspondence outlining the
problem you had with our service.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
List the problem and date it occurred
First and foremost, on behalf of [​
R esponsible Party​
] , I would like to personally
apologize for your inconvenience. We accept full responsibility for the mistake and I
assure you we are taking the necessary steps to prevent it from happening in the
future. Thank you for bringing this matter to our attention.
We value our customers and ask you to please feel free to continue to provide
feedback about our services. If you have any further questions or would like to discuss
this matter further, please feel free to contact me at my personal number [​
P hone
Number​
] . We look forward to continuing to serve you as a valued customer.
Thank you for your invaluable support,
_______________________________
Sender’s Name
_______________________________
Sender’s Signature
©​ ​ ​ ​
T EMPLATEROLLER.COM
Apology Letter
From: ​ _ __________________________
To:​ _ _____________________________
Sender’s Name
Recipient’s Name
_________________________________
_________________________________
_________________________________
_________________________________
Sender’s Address
Recipient’s Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
D ate
Dear ____________________________,
It is with great concern and regrets we received your correspondence outlining the
problem you had with our service.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
List the problem and date it occurred
First and foremost, on behalf of [​
R esponsible Party​
] , I would like to personally
apologize for your inconvenience. We accept full responsibility for the mistake and I
assure you we are taking the necessary steps to prevent it from happening in the
future. Thank you for bringing this matter to our attention.
We value our customers and ask you to please feel free to continue to provide
feedback about our services. If you have any further questions or would like to discuss
this matter further, please feel free to contact me at my personal number [​
P hone
Number​
] . We look forward to continuing to serve you as a valued customer.
Thank you for your invaluable support,
_______________________________
Sender’s Name
_______________________________
Sender’s Signature
©​ ​ ​ ​
T EMPLATEROLLER.COM