"Formal Apology Letter Template"

A Formal Apology Letter is a written document that can be used by individuals who would like to acknowledge that they have made a mistake and ask the recipient of the letter for forgiveness. The purpose of the document is to express remorse about the situation and try to restore the relationship between the involved parties.

Alternate Names:

  • Professional Apology Letter;
  • Formal Letter of Apology.

This type of letter can be used by individuals and entities in various situations when they want to express apologies to their employers, employees, clients, customers, and many more. If you have found yourself in a situation where you need to use this kind of letter, you can use our Formal Apology Letter template that can be downloaded below.

An Apology Letter can help you not only to neutralize the situation but also improve your relationship with the other party. For example, if you are writing a Formal Apology Letter to your client or your customer, then it can boost their loyalty to you.

ADVERTISEMENT

How to Write a Formal Apology Letter?

Writing a Professional Apology Letter is a time-consuming process. To make it easier, you can follow an approximate plan for your letter that can contain the following parts:

  1. Information About the Addressee. You can start your letter by stating the name and the address of the receiver of your letter. This will ensure your document will get in the right hands.
  2. The Date. The date is an essential part of the letter. Indicating when the letter was sent will assure the recipient that its content is current and valid.
  3. Information About the Sender. Here, you are supposed to designate your name and your address.
  4. Introduction. Generally, the purpose of this part is to explain to the addressee what the letter will be about. Therefore, you can greet the receiver of your letter, make a reference to the situation that made you write this letter, and state that you would like to apologize to them.
  5. Apology Details. This section can include the details relevant to the content of the letter. It is up to you how to structure it, however, there are a few elements that you can consider mentioning in your letter. Depending on the circumstances of the situation in which you are required to apologize, your letter can indicate the following:
    • Show Gratitude. You can thank your addressee for being patient, understanding, or another positive personality trait they have shown during the conflict situation;
    • Admit Mistakes. If the situation has happened due to your fault, you can admit mistakes you've made and assure the recipient of the letter that this won't happen in the future;
    • Make Changes. You can tell the receiver of your apology letter what you have done to make sure this situation won't occur again.
  6. Conclusion. At the end of the document, you can once again apologize to your addressee and express your hope that your relationship will be restored. A hand-written signature will add a personal touch to your letter.

Professional relationships are not the only sphere where you can use this kind of letter. You can use an Apology Letter to a Boyfriend to express apologies to your boyfriend, while an Apology Letter to a Husband can be used to restore your relationship with your husband.


Still looking for a particular template? Take a look at the related templates below:

ADVERTISEMENT

Download "Formal Apology Letter Template"

Download PDF

Fill PDF online

Rate (4.6 / 5) 14 votes
Formal Apology Letter
From: ___________________________
To:______________________________
Sender’s Name
Recipient's Name
_________________________________
_________________________________
_________________________________
_________________________________
Sender’s Address
Recipient's Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
Date
Dear ____________________________,
Recipient's Name
I apologize for ___________________________________________________________
_______________________________________________________________________
State what you did - a detailed account of the situation.
________________________________________________________________________
Acknowledge the effect those actions had on the victim. Take responsibility for the situation.
________________________________________________________________________
Recognition of your role in the event.
In the future, I will ________________________________________________________
_______________________ because I know the affect I can have on people’s lives.
________________________________________________________________________
Ask for forgiveness.
Sincerely,
_______________________________
Sender’s Name
_______________________________
Sender’s Signature
©
TEMPLATEROLLER.COM
Formal Apology Letter
From: ___________________________
To:______________________________
Sender’s Name
Recipient's Name
_________________________________
_________________________________
_________________________________
_________________________________
Sender’s Address
Recipient's Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
Date
Dear ____________________________,
Recipient's Name
I apologize for ___________________________________________________________
_______________________________________________________________________
State what you did - a detailed account of the situation.
________________________________________________________________________
Acknowledge the effect those actions had on the victim. Take responsibility for the situation.
________________________________________________________________________
Recognition of your role in the event.
In the future, I will ________________________________________________________
_______________________ because I know the affect I can have on people’s lives.
________________________________________________________________________
Ask for forgiveness.
Sincerely,
_______________________________
Sender’s Name
_______________________________
Sender’s Signature
©
TEMPLATEROLLER.COM