Reference Letter Templates and Samples
What Is a Reference Letter?
A Reference Letter is a document completed by a character witness or a sponsor that provides information about an individual who is applying for a job, lease, immigration, etc. The purpose of the letter is to characterize the individual by giving them a generally positive endorsement, as well as underline their most valuable qualities and strong suits. Usually, the document is supposed to be written by a character witness or a sponsor, who knows the individual well.
Alternate Names:
- Character Reference Letter;
- Personal Reference Letter.
Check out our library below for more Reference Letter templates and samples.
Various types of situations require individuals to present this kind of document. They can include the following:
- A written Letter of Recommendation is better than an oral reference given via phone since it is possible to save the letter and come back to it when it is necessary. A written document can also be attached to other documents when needed.
- The general Reference Letter format requires the character witness (or sponsor) to sign the document, which proves that the information in the letter is true and valid. It puts the responsibility for its content on the individual who has signed it.
- A Letter of Reference contains a part where the character witness (or sponsor) provides their contact information in case the receiver of the letter will have any further questions. It simplifies the communication process between the involved parties.
Types of Reference Letters
In order to find a letter that will suit their situation best, an individual can browse through different Reference Letter examples described below.
- Applying for an immigrant visa or permanent residency often requires submitting a character reference for immigration. This type of Reference Letter can be used when an individual is applying for citizenship and needs a document that will describe their positive character traits and behaviors. The document can be written by a colleague or a close friend.
- A character reference for court can be used in situations when an individual is accused of a crime. The letter can be provided to the judge, from which they will get an impression of the accused and make a decision about the penalty. The letter can be provided by a coworker, friend, family member, etc.
- A character reference for a lease can be requested by a landlord when an individual is applying for a lease. In this case, the potential landlord would like to receive a document written by the individual’s previous landlord that will give a proper characterization of them.
How to Write a Reference Letter?
A basic Reference Letter template should contain the following parts:
- Introduction. In the first part of the document, the person providing the reference (i.e., the "character witness") can introduce themselves and indicate why they are suitable to give a reference for the individual. They can explain under which circumstances they have met the individual, how well they know them, and how often they used to interfere. This information will help a receiver understand how reliable their opinion of the individual is;
- The individual's characteristics. The character witness can use this part to characterize the individual by stating their professional skills, personal qualities, and other features that can depend on the circumstances of the situation in which the document was requested;
- Examples and personal stories. Here the character witness can provide personal stories and evidence that will illustrate why they characterized the individual a certain way. It can contain descriptions of different experiences of the individual that the character witness has seen first hand;
- Conclusion and contact information. In case any questions connected with the subject occur the character witness can provide their contact information, which can include their email, telephone number, and postal address.
- Signature. To verify the information presented in the document, the character witness should sign and date it.
How to Request a Reference Letter?
When deciding how and who to ask for a Reference Letter, an individual should define for themselves the purpose of the document and why it is requested. For example, if an individual is required to submit a Job Reference Letter, then the document should be written by their previous employer. Or if they are required to submit the reference for a lease then it should be made by their previous landlord. The document should contain the information required by the specific occasion and signed by an appropriate person.
After an individual has chosen who to ask for a reference, they should contact the prospective reference and explain why they would like to receive a Reference Letter from them. The reasons can be different, nevertheless, the individual should underline that they value the character witness’s opinion and respect their professionalism enough to ask them for a reference.
Still looking for a particular template? Take a look at the related templates below:
Documents:
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This written statement may be prepared by a landlord, for a tenant who plans to move out and needs to show their future landlord that they should be chosen as a tenant.
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Complete this template in order to provide information about a potential new member of a sorority.
The purpose of this type of letter is to describe an individual's character, and it can include information about the individual's personal traits, abilities, and experience.
This Form is used for applying for an internship in Utah.
This type of document is a form used by Cornell University students to request a reference letter.
This form is used for requesting additional data about an applicant wishing to enlist in the U.S. Army.
This form is used for submitting a letter of recommendation to the United States Army Recruiting Command (USAREC).
This form is used for obtaining a reference for a caregiver in the state of Virginia.
This Form is used for providing a reference letter for individuals applying to become foster or adoptive parents in South Carolina. It is a required document that helps assess the applicant's suitability for caring for a child.
This form is used for requesting a letter of reference from the Licensing Division (Ld) of the Washington Department of Social and Health Services (DSHS).
A tenant moving to a new rental property may use this letter if they will need a letter to show they have been a reliable tenant.
This is a document that individuals can use when they are required to provide a letter for a friend that will describe their character and personality.
This form is used for requesting references in the state of Arizona.
This is a written statement of support prepared by an employer for their current or former employee to help the latter enroll in a medical school of their choice.
This letter showcases the skills of an applicant looking to apply for a medical assistant job and also comes in handy for a routine performance review.
This letter is completed by the physician on behalf of their student or colleague in order to support their job application for the position of a medical assistant.
This letter is written by a physician on behalf of a medical school candidate in order to supplement their application to a medical school.
This letter increases the chances of the candidate to enroll in a nursing school by emphasizing their positive qualities and past experience.
This letter is used to support a student's medical school application. It describes their background and lists their skills.
This document is for individuals applying to become EMS instructors or instructor educators in the state of Oklahoma. It includes the initial application for the certification process.
This letter lets the judge know that the individual standing before them is a trustworthy person who should be exonerated or whose claims should be satisfied.
This is a formal statement prepared by an individual who knows the potential immigrant well enough to provide a character reference for them.
The purpose of this letter is to depict the relationship between a parent (or guardian) and their child (or children) for a case in a court of law.
If you are asked to defend the character of a loved one in a court proceeding, you will want to use a letter such as this to help support your case.
This kind of letter verifies the identity of all relatives listed in the visa application and confirms their eligibility to immigrate and build a new life with the family member already settled in the country.
The purpose of this document is to provide an immigration judge (or another representative of immigration authorities) with information about an applying individual and to fully characterize them.
These letters prove that the person is someone who can be relied upon, for example, when an individual seeks to enroll children in a new school, applies for a mortgage, or intends to move.
This letter supports an individual when they want to apply to become a member of a volunteer organization.
This letter allows the admissions committee of a law school to confirm the qualifications and skills of a student applicant.
This document is used to provide a personal reference for someone in Arizona. It may be requested by employers, landlords, or other parties to learn more about an individual's character and qualifications.
This letter is prepared on behalf of an individual looking for a job, an educational opportunity, an internship, or medical treatment.
This Form is used for requesting a confidential reference for an applicant in British Columbia, Canada.
This form is used for granting a reference waiver to a job applicant in Texas.
A person who knows an individual in the process of adopting a child may use a template such as this to testify to their character and endorse them as a good parent.
This form is used for adding a new employee to a business in the state of Oregon.
An individual may prepare this type of letter after they have received a Recommendation Letter from their current or former professor, employer, or peer.
These letters are written by someone who knows the potential immigrant personally and who can attest to the strength of their moral character before immigration officials.
This is a letter of reference written by one organization, recommending the product or service of another business.
This Form is used for employers in Oklahoma to provide a reference letter for a resource family.
