VA Form 21p-8416 Medical Expense Report

What Is VA Form 21p-8416?

VA Form 21p-8416, Medical Expense Report, is a document used to report expenses paid for medical or dental treatment of the veteran or their family member. This form is used for reporting only expenses that are not or will not be reimbursed.

The latest version of the form was released by the Department of Veterans Affairs (VA) in October 2018 with all previous editions obsolete. VA Form 21p-8416 fillable version is available for download and can be found through the VA website.

Expenses that can be reported on the VA Form 21p-8416 include:

  • hospital expenses;
  • doctor's office fees;
  • dental fees;
  • prescription or non-prescription drug costs;
  • vision care costs;
  • medical insurance premiums;
  • nursing home costs;
  • hearing aid costs;
  • home health service expenses;
  • expenses related to transportation to a hospital, doctor or another medical facility;
  • monthly Medicare deduction.

This form is related to the VA Form 21p-8146b, Report of Medical, Legal, and Other Expenses Incident to Recovery for Injury or Death. The VA form 21p-8416b is used by the VA to obtain information necessary for a determination of eligibility for income-based benefits and the payable rate.

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INSTRUCTIONS FOR MEDICAL EXPENSE REPORT
VA may be able to pay you at a higher rate if you identify expenses VA considers allowable. Medical and dental
expenses paid by you may be deductible from the income VA counts when determining your benefit entitlement.
In Items 20 and 21 below, identify any medical or dental expenses that you paid for a member of your household (self,
spouse, child, etc.) for which you were not reimbursed. Below are examples of expenses you should include, if
applicable:
• Hospital expenses
• Nursing home costs
• Doctor's office fees
• Hearing aid costs
• Dental fees
• Home health service expenses
• Prescription/non-prescription drug costs
• Expenses related to transportation to a hospital,
• Vision care costs
doctor, or other medical facility
• Medical insurance premiums
• Monthly Medicare deduction
IMPORTANT NOTES
• Do not include any expenses for which you were reimbursed. If you receive reimbursement after you have filed this
claim, promptly notify the VA office handling your claim.
• If you are not sure whether a particular expense can be allowed, furnish a complete description of the purposes of the
payment. We will let you know if an expense cannot be allowed.
• You may be asked to verify the amounts you actually paid, so keep all receipts or other documentation of payments for
at lease 3 years after we make a decision on your medical expense claim. If you are unable to provide documentation of
the claimed medical expenses when asked to do so by VA, your benefits may be retroactively reduced or terminated.
• If more space is needed to report expenses, attach a separate sheet of paper with columns corresponding to those on this
form. Be sure to write your VA file number on any attachments.
PRIVACY ACT NOTICE: VA will not disclose information collected on this form to any source other than what has been authorized under the
Privacy Act of 1974 or Title 38, code of Federal Regulations 1.576 for routine uses (i.e., civil or criminal law enforcement, congressional
communications, epidemiological or research studies, the collection of money owed to the United States, litigation in which the United States is a
party or has an interest, the administration of VA programs and delivery of VA benefits, verification of identity and status, and personnel
administration) as identified in the VA system of records, 58VA21/22/28, Compensation, Pension, Education, and Vocational Rehabilitation and
Employment Records - VA, published in the Federal Register. Your obligation to respond is required to obtain or retain benefits. The requested
information is considered relevant and necessary to determine maximum benefits provided under law. VA uses your SSN to identify your claim file.
Providing your SSN will help ensure that your records are properly associated with your claim file. Giving us your SSN account information is
voluntary. Refusal to provide your SSN by itself will not result in the denial of benefits. VA will not deny an individual benefits for refusing to
provide his or her SSN unless the disclosure of the SSN is required by a Federal Statute of law in effect prior to January 1, 1975, and still in effect.
The responses you submit are considered confidential (38 U.S.C. 5701). Information submitted is subject to verification through computer matching
programs with other agencies.
RESPONDENT BURDEN: We need this information to determine whether medical expenses you paid may be used to reduce the amount of
income we count in determining eligibility to benefits (38 U.S.C. 1503). Title 38, United States Code, allows us to ask for this information. We
estimate that you will need an average of 30 minutes to review the instructions, find the information, and complete this form. VA cannot conduct or
sponsor a collection of information unless a valid OMB control number is displayed. You are not required to respond to a collection of information if
this number is not displayed. Valid OMB control numbers can be located on the OMB Internet Page at www.reginfo.gov/public/do/PRAMain. If
desired, you can call 1-800-827-1000 to get information on where to send comments or suggestions about this form.
SUPERSEDES VA FORM 21P-8416, SEP 2014,
21P-8416
VA FORM
WHICH WILL NOT BE USED.
JAN 2017
INSTRUCTIONS FOR MEDICAL EXPENSE REPORT
VA may be able to pay you at a higher rate if you identify expenses VA considers allowable. Medical and dental
expenses paid by you may be deductible from the income VA counts when determining your benefit entitlement.
In Items 20 and 21 below, identify any medical or dental expenses that you paid for a member of your household (self,
spouse, child, etc.) for which you were not reimbursed. Below are examples of expenses you should include, if
applicable:
• Hospital expenses
• Nursing home costs
• Doctor's office fees
• Hearing aid costs
• Dental fees
• Home health service expenses
• Prescription/non-prescription drug costs
• Expenses related to transportation to a hospital,
• Vision care costs
doctor, or other medical facility
• Medical insurance premiums
• Monthly Medicare deduction
IMPORTANT NOTES
• Do not include any expenses for which you were reimbursed. If you receive reimbursement after you have filed this
claim, promptly notify the VA office handling your claim.
• If you are not sure whether a particular expense can be allowed, furnish a complete description of the purposes of the
payment. We will let you know if an expense cannot be allowed.
• You may be asked to verify the amounts you actually paid, so keep all receipts or other documentation of payments for
at lease 3 years after we make a decision on your medical expense claim. If you are unable to provide documentation of
the claimed medical expenses when asked to do so by VA, your benefits may be retroactively reduced or terminated.
• If more space is needed to report expenses, attach a separate sheet of paper with columns corresponding to those on this
form. Be sure to write your VA file number on any attachments.
PRIVACY ACT NOTICE: VA will not disclose information collected on this form to any source other than what has been authorized under the
Privacy Act of 1974 or Title 38, code of Federal Regulations 1.576 for routine uses (i.e., civil or criminal law enforcement, congressional
communications, epidemiological or research studies, the collection of money owed to the United States, litigation in which the United States is a
party or has an interest, the administration of VA programs and delivery of VA benefits, verification of identity and status, and personnel
administration) as identified in the VA system of records, 58VA21/22/28, Compensation, Pension, Education, and Vocational Rehabilitation and
Employment Records - VA, published in the Federal Register. Your obligation to respond is required to obtain or retain benefits. The requested
information is considered relevant and necessary to determine maximum benefits provided under law. VA uses your SSN to identify your claim file.
Providing your SSN will help ensure that your records are properly associated with your claim file. Giving us your SSN account information is
voluntary. Refusal to provide your SSN by itself will not result in the denial of benefits. VA will not deny an individual benefits for refusing to
provide his or her SSN unless the disclosure of the SSN is required by a Federal Statute of law in effect prior to January 1, 1975, and still in effect.
The responses you submit are considered confidential (38 U.S.C. 5701). Information submitted is subject to verification through computer matching
programs with other agencies.
RESPONDENT BURDEN: We need this information to determine whether medical expenses you paid may be used to reduce the amount of
income we count in determining eligibility to benefits (38 U.S.C. 1503). Title 38, United States Code, allows us to ask for this information. We
estimate that you will need an average of 30 minutes to review the instructions, find the information, and complete this form. VA cannot conduct or
sponsor a collection of information unless a valid OMB control number is displayed. You are not required to respond to a collection of information if
this number is not displayed. Valid OMB control numbers can be located on the OMB Internet Page at www.reginfo.gov/public/do/PRAMain. If
desired, you can call 1-800-827-1000 to get information on where to send comments or suggestions about this form.
SUPERSEDES VA FORM 21P-8416, SEP 2014,
21P-8416
VA FORM
WHICH WILL NOT BE USED.
JAN 2017
OMB Control No. 2900-0161
Respondent Burden: 30 minutes
Expiration Date: 01/31/2020
FOR VA USE ONLY
MEDICAL EXPENSE REPORT
1. FIRST NAME OF VETERAN
2. MIDDLE NAME OF VETERAN
3. LAST NAME OF VETERAN
4. SUFFIX NAME OF VETERAN
6. VA FILE NUMBER
5. VETERAN'S SOCIAL SECURITY NO.
10. SUFFIX NAME OF CLAIMANT
7. FIRST NAME OF CLAIMANT
8. MIDDLE NAME OF CLAIMANT
9. LAST NAME OF CLAIMANT
11. STREET ADDRESS OF CLAIMANT
12. APT. NO.
14. STATE
15. ZIP CODE
13. CITY
16. DAYTIME TELEPHONE NO. OF CLAIMANT (Include Area Code)
17. EVENING TELEPHONE NO. OF CLAIMANT (Include Area Code)
19. EMAIL ADDRESS OF CLAIMANT (If applicable)
18. CHANGE OF ADDRESS (Check box if address in Items 11-15 is different from last address furnished to VA)
20. ITEMIZATION OF EXPENSES RELATED TO TRANSPORTATION FOR MEDICAL PURPOSES
Report expenses related to transportation to a hospital, doctor, or other medical facility that you paid between the dates
and
. If no dates appear on this line, refer to the accompanying letter or Eligibility Verification Report for the dates you should report
medical expenses.
NOTE: If you claim miles traveled to a medical facility in a personal conveyance (car, motorcycle, other), VA will calculate the allowable expense
amount based on the current mileage rate (41.5 cents per mile).
B. TOTAL ROUNDTRIP
C. AMOUNT PAID BY YOU
D. DATE PAID
A. MEDICAL FACILITY TO WHICH
E. FOR WHOM PAID
MILES TRAVELED
(Taxi, public transportation fares,
(Month/Day/Year)
YOU TRAVELED
(Self, spouse, child)
(Personal conveyance only)
tolls, parking fees, etc.)
IMPORTANT: Be sure to sign this form in Item 22A on the reverse side. Unsigned reports will be returned.
21P-8416
VA FORM
SUPERSEDES VA FORM 21P-8416, SEP 2014,
(Continued on Reverse)
JAN 2017
WHICH WILL NOT BE USED.
21. ITEMIZATION OF MEDICAL EXPENSES
Report medical expenses that you paid between the dates
and
. If no dates appear on this line, refer to
the accompanying letter or Eligibility Verification Report for the dates you should report medical expenses.
A. MEDICAL EXPENSE (Physician or
D. NAME OF PROVIDER
B. AMOUNT PAID
C. DATE PAID
E. FOR WHOM PAID
Hospital Charges, Eyeglasses, Oxygen
(Name of doctor, dentist,
BY YOU
(Month/Day/Year)
(Self, spouse, child)
Rental, Medical Insurance, etc.)
hospital, lab, etc.)
MEDICARE (PART B)
MEDICARE (PART D)
PRIVATE MEDICAL INSURANCE
CERTIFICATION: I have not and will not receive reimbursement for these expenses. I certify that the above information is true.
22A. SIGNATURE OF CLAIMANT (Do NOT print)
22B. DATE
PENALTY: The law provides severe penalties which include fine or imprisonment, or both, for the willful submission of any statement or evidence
of a material fact, knowing it is false, or fraudulent acceptance of any payment to which you are not entitled.
VA FORM 21P-8416, JAN 2017

Download VA Form 21p-8416 Medical Expense Report

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How to Fill out VA Form 21p-8416?

Step-by-step instructions for completing the VA form 21p-8416 can be found below.

VA Form 21p-8416 Instructions

The form requires personal information about the veteran and the claimant. A veteran or a family member can be the claimant. The veteran's full name is provided in Items 1-4. Item 5 is for the social security number. The VA file number is entered in Item 6. The full name of the claimant is provided in Items 7-10. Items 11-15 require the claimant's mailing address. Items 16 and 17 are for providing the daytime and the evening phone numbers of the claimant. If the claimant's mailing address is different from the last furnished to VA, this should be indicated in Item 18. Item 19 is for the claimant's email address.

  1. Item 20 is for reporting miles traveled to a medical facility in a privately owned vehicle. The claimant has to indicate the timeframe of travel. This item should also include information about travels done in public transportation, taxi, etc.
  2. Column A is for entering the name of the medical facility the claimant has traveled to. Column B requires the total miles traveled. The amount of reimbursement from another source is given in Column C. The date of each travel is given in Column D. Column E is for entering the person, the travel was done for.
  3. Item 21 is used for reporting the in-home attendant expenses. If such expenses are claimed, the claimant has to complete page 5 of the form, the In-Home Attendant Worksheet. This item requires the timeframe when expenses were paid.
  4. The name of the provider is given in Column A. Column B is for the number of hours and hourly rate. Amount paid is given on Column C. The date of payment is provided in Column D. Column E is for entering the person-receiver of the expenses.
  5. Item 22 is for the itemization of medical expenses. It requires the period when expenses were paid and completing the chart. Column A is for naming the medical expense. The amount of the expense is given in Column B. The date the expense was paid is provided in Column C. Column D is for the name of the provider. The person-receiver of the expenses is named in Column E.
  6. When the report is completed, the form must be signed and dated by the claimant in Items 23A and 23B.
  7. If in-home attendant expenses are claimed, the claimant must complete the worksheet on page 5. This is a questionnaire that requires information about the attendant assistance and the claimant's condition. The worksheet must be signed and dated by the attendant.
  8. If the claimant reports expenses for assisted living, adult day care or similar facility, they should complete the worksheet on page 6. The worksheet is made up of several yes/no - questions and requires information about the received assistance and the claimant's condition. The completed worksheet must be signed and dated by the representative of the facility.

Where Do I Send VA Form 21p-8416?

The form may be presented in person or mailed to the local VA benefits office. The mailing address for the VA Form 21p-8416 can be obtained through the VA website. The form can be also filed using the VA website. Submitting the claim through the VONAPP is no longer possible.

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