<PROJECT NAME>
PROJECT COMPLETION REPORT
Version
<1.0>
<mm/dd/yyyy>
<PROJECT NAME>
PROJECT COMPLETION REPORT
Version
<1.0>
<mm/dd/yyyy>
<Project Name>
VERSION HISTORY
[Provide information on how the development and distribution of the Project
Completion Report, up to the final point of approval, was controlled and tracked. Use
the table below to provide the version number, the author implementing the version, the
date of the version, the name of the person approving the version, the date that
particular version was approved, and a brief description of the reason for creating the
revised version.]
Version
Implemented
Revision
Approved
Approval
Reason
#
By
Date
By
Date
1.0
<Author name>
<mm/dd/yy>
<name>
<mm/dd/yy>
<reason>
Project Completion Report Template (v1.0)
Page 2 of 9
[Insert additional appropriate disclaimer(s)]
<Project Name>
Note to the Author
Report
[This document is a template of a Project Completion
document for a project. The template
includes instructions to the author, boilerplate text, and fields that should be replaced with the values
specific to the project.
Blue italicized text enclosed in square brackets ([text]) provides instructions to the document
author, or describes the intent, assumptions and context for content included in this document.
Blue italicized text enclosed in angle brackets (<text>) indicates a field that should be replaced
with information specific to a particular project.
Text and tables in black are provided as boilerplate examples of wording and formats that may be
used or modified as appropriate to a specific project. These are offered only as suggestions to
assist in developing project documents; they are not mandatory formats.
When using this template for your project document, it is recommended that you follow these steps:
1.
Replace all text enclosed in angle brackets (i.e., <Project Name>) with the correct field values.
These angle brackets appear in both the body of the document and in headers and footers. To
customize fields in Microsoft Word (which display a gray background when selected):
a. Select File>Properties>Summary and fill in the Title field with the Document Name and
the Subject field with the Project Name.
b. Select File>Properties>Custom and fill in the Last Modified, Status, and Version fields
with the appropriate information for this document.
c. After you click OK to close the dialog box, update the fields throughout the document with
these values by selecting Edit>Select All (or Ctrl-A) and pressing F9. Or you can update
an individual field by clicking on it and pressing F9. This must be done separately for
Headers and Footers.
2. Modify boilerplate text as appropriate to the specific project.
3. To add any new sections to the document, ensure that the appropriate header and body text
styles are maintained. Styles used for the Section Headings are Heading 1, Heading 2 and
Heading 3. Style used for boilerplate text is Body Text.
4. To update the Table of Contents, right-click and select “Update field” and choose the option-
“Update entire table”
5. Before submission of the first draft of this document, delete this “Notes to the Author” page and all
instructions to the author, which appear throughout the document as blue italicized text enclosed
in square brackets.]
Project Completion Report Template (v1.0)
Page 3 of 9
[Insert additional appropriate disclaimer(s)]
<Project Name>
TABLE OF CONTENTS
1 GENERAL PROJECT INFORMATION ...................................................................... 5
2 MANAGEMENT EFFECTIVENESS ........................................................................... 5
3 LESSONS LEARNED ................................................................................................ 5
4 ADMINISTRATIVE CLOSURE ................................................................................... 5
5 CONTRACT CLOSURE ............................................................................................. 5
6 INFORMATION DISTRIBUTION & ARCHIVE ............................................................ 5
APPENDIX A: PROJECT COMPLETION REPORT APPROVAL .................................. 7
APPENDIX B: REFERENCES ........................................................................................ 8
APPENDIX C: KEY TERMS ........................................................................................... 9
Project Completion Report Template (v1.0)
Page 4 of 9
[Insert additional appropriate disclaimer(s)]
<Project Name>
1 GENERAL PROJECT INFORMATION
[Enter high-level general project information. Expand this section to include more
information if needed for the project.]
Description
[Project name]
Project Name
Project
[Description of project]
Description
[Project Manager name]
Project Manager
Project Sponsor
[Project Sponsor name]
[Any additional general comments]
General
Comments
Baseline
Actual
Variance
% Variance
Start Date
[mm/dd/yyyy
[mm/dd/yyyy]
[000 days]
[00.0%]
]
Finish Date
[mm/dd/yyyy
[mm/dd/yyyy]
[000 days]
[00.0%]
]
Hours
[000 hours]
[000 hours]
[000 hours]
[00.0%]
Days
[000 days]
[000 days]
[000 days]
[00.0%]
[$0,000.00s]
[$0,000.00s]
[$0,000.00s]
[00.0%]
Budget
2 MANAGEMENT EFFECTIVENESS
[Summarize how effectively the management needs of the customer and project
were met. Highlight the significance of approved changes to the baseline, their
impact on the project, and how they were managed. Compare baselines to actual
and describe discrepancies. Identify and discuss specific issues that challenged
the project/project team. Consider areas such as cost, schedule, scope, quality,
risk, issue, change, communication, implementation and transition, regulatory
compliance, and overall project team performance.]
3 LESSONS LEARNED
[Summarize project lessons learned including the cause of issues, reasoning
behind the corrective action chosen, and other types of lessons learned. Identify
and discuss specific issues that challenged the project/project team.]
4 ADMINISTRATIVE CLOSURE
[Summarize project administrative closure activities such as procedures to transfer
the project products or services to production and/or operations; stakeholder
approval for all deliverables; confirmation that the project has met all sponsors,
clients, and other stakeholder’s requirements; verification that all deliverables have
been provided and accepted; document any outstanding issues; validation that
completion and exit criteria have been met; regulatory compliance items.]
5 CONTRACT CLOSURE
[Summarize project contract closure activities such as formally closing all contracts
associated with the completed project.]
6 INFORMATION DISTRIBUTION & ARCHIVE
[Summarize the data archived in the project repository. The type of information
Project Completion Report Template (v1.0)
Page 5 of 9
[Insert additional appropriate disclaimer(s)]
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