DD Form 2906 Civilian Performance Plan, Progress Review and Appraisal

What Is DD Form 2906?

DD Form 2906, Department of Defense Civilian Performance Plan, Progress Review and Appraisal is a form used for reviewing if the performance of civilian employees is in accordance with the standards set by the Department of Defense (DoD). This form is also used for progress reviews and ratings of record. The disclosure of the data required by the DD 2906 is voluntary. However, if an employee is unwilling to provide the necessary data, their supervisor will have to complete it for them.

The latest edition of the form - sometimes incorrectly referred to as the DA Form 2906 - was released by the DoD in March 2016. An up-to-date DD Form 2906 fillable version is available for download and digital filing through the link below.

A related form - DD Form 2906D, Defense Civilian Intelligence Personnel System (DCIPS) Performance Appraisal - describes and documents the procedures of the Defense Civilian Intelligence Personnel System evaluation.

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DD Form 2906 Instructions

The employee (or the responsible supervisor) should fill in their name, DoD ID number, and the year the evaluation takes place in the top line on the cover page of the form.

Part A is for recording administrative data. The appraisal period - or appraisal cycle - is specified in Blocks 1a and 1b. The effective date of the rating of record is specified in Block 1c.

The name of the employee and their DoD ID number are once again specified in Blocks 2 and 3. Block 4 contains information about the employee's current position and its description code.

The current pay plan, occupational code, grade, and step are described in Block 5. Blocks 6 and 7 are for the name of the employee's organization and their duty station.

The employee, official, or higher-level reviewer certify their acknowledgment of performance discussions in Part B.

Part C - DoD Core Values and Organizational Goals, is completed by rating official and discussed with the employee during counseling.

Part D - Performance Element and Standards - is completed for every element. Multiple copies of the page are created for every element evaluated.

Part E - Performance Summary - consists of three columns. The title of each element identified in Part D is listed in Column B. Element ratings are specified in Column C.

A summary rating is calculated and specified in Box A1 of Column C. That summary rating is compared to the chart provided at the bottom of the page and the result is entered in Box A2.

The rated employee receives copies of all pages. The official will keep the original for records.

DEPARTMENT OF DEFENSE
CIVILIAN PERFORMANCE PLAN, PROGRESS REVIEW AND APPRAISAL
EMPLOYEE NAME:
DoD ID
APPRAISAL
(Last, First, Middle Initial)
NUMBER:
YEAR (YYYY):
PRIVACY ACT STATEMENT
AUTHORITY: 5 U.S.C. 43, Performance Appraisal; 5 CFR 430.205, Agency Performance Appraisals; 10 U.S.C. 136, Under Secretary of Defense for
Personnel and Readiness; and DoDI 1400.25, Volume 431, DoD Civilian Personnel Management System: Performance Management and Appraisal
Program; and DoDI 1400.25, Volume 1100, Civilian Human Resources Management Information Technology Portfolio.
PRINCIPAL PURPOSE(S): To document performance elements, associated performance standards, progress review(s) and ratings of record.
ROUTINE USE(S): Applicable Blanket Routine Use(s) are: Law Enforcement Routine Use, Disclosure When Requesting Information Routine Use,
Disclosure of Requested Information Routine Use, Congressional Inquiries Routine Use, Disclosure to the Office of Personnel Management Routine Use,
Disclosure to the Department of Justice for Litigation Routine Use, Disclosure of Information to the National Archives and Records Administration Routine
Use, Disclosure to the Merit Systems Protection Board Routine Use, and Data Breach Remediation Purposes Routine Use. The DoD Blanket Routine Uses
set forth at the beginning of the Office of the Secretary of Defense (OSD) compilation of systems of records notices may apply to this system. The complete
list of DoD Blanket Routine Uses can be found online at:
http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.
The applicable system of records notice is DPR 34 DoD, Defense Civilian Personnel Data System, located at:
http://dpcld.defense.gov/Privacy/SORNsIndex/DODwideSORNArticleView/tabid/6797/Article/570697/dpr-34-dod.aspx.
DISCLOSURE: Voluntary; however, if you are unable or unwilling to complete the administrative portion, your supervisor will complete it to ensure
performance review is linked to individual performance, recognition, and awards.
INSTRUCTIONS FOR COMPLETING THE CIVILIAN PERFORMANCE PLAN, PROGRESS REVIEW AND APPRAISAL
Cover Sheet (Page 1): Enter the employee's full name, DoD ID number, and the current appraisal year. (Completed by employee or Rating Official/
Supervisor.)
PART A - Administrative Data. (Completed by employee and/or Rating Official/Supervisor.)
1. Appraisal Period: a. Enter the rating start date of the appraisal cycle. b. Enter the end date of the appraisal cycle. c. Enter the Effective Date of the
Rating of Record. NOTE: The DoD Performance Management and Appraisal Program cycle is April 1 - March 31 with effective date June 1.
The minimum evaluation period is 90 calendar days.
2. Employee Name: Enter the name of the employee (last, first, middle initial).
3. DoD ID Number: Number found on the back of Common Access Card (NOTE: Do not enter SSN).
4. Position Title and Position Description Number: Enter the official position title and official position description number found in block 15 of SF-50.
5. Pay Plan/Occupational Code/Grade/Step: Enter the employee's pay plan, occupational code (series), grade, and step as of the date the performance
plan is established. May be found in blocks 16, 17, 18 and 19 of SF-50.
6. Organization: Enter the name of the employee's organization.
7. Duty Station: Enter the duty station found in block 39 of SF-50.
PART B - Acknowledgement of Performance Discussions. (Completed by employee, Rating Official/Supervisor and Higher Level Reviewer in
accordance with DoDI 1400.25 Volume 431 and local policy.)
Enter full name, signature and date of acknowledgement by employee, rating official/supervisor and higher level reviewer as appropriate to document the
communication of performance plan(s), progress review(s), modification(s) and rating(s) of record. If modification(s) to the performance elements and
standards are required, enter date modification occurred.
(Completed by Rating Official/Supervisor and discussed with employee.)
DoD Core Values of Leadership, Professionalism, and Technical Knowledge. DoD Core Values and Component/Organization goals and mission statements
will be discussed with employees and annotated on all performance plans in accordance with DoDI 1400.25, Volume 431.
PART D - Performance Element and Standards. (Completed by the employee and Rating Official/Supervisor.)
NOTE: Use the "Duplicate" button at the top of the page to duplicate this page for each element developed.
1. Total Number of Elements. Enter the total number of elements.
2. Element Number. Enter the corresponding number to the element against which the employee is being evaluated.
3. Element Title. Enter the title of the element.
4. Effective Date. Enter date the element was approved (whether initial establishment or newly modified - whichever is more recent).
6. Employee Input (optional). Employees are encouraged to provide a written account of their accomplishments related to each element and associated
standards provided in their performance plan. For example, the employee may describe how their contributions enabled mission accomplishment.
7. Performance Element Narrative. Supervisors are required to justify performance element ratings of "Outstanding" or "Unacceptable" with a narrative.
A narrative is highly encouraged for "Fully Successful" element ratings. The performance narrative must address the employee's performance against the
specific element. Employees are not given a performance narrative or performance elements ratings on progress reviews in accordance with DoDI
1400.25, Volume 431.
8. Element Rating. Mark (X) a rating for each element (5, 3, 1, or NR (Not Rated)).
NOTE: Review employee position descriptions to ensure they are relevant.
(Completed by Rating Official/Supervisor.) See below for column usage.
Element Number - From Part D block 2., number of the element(s) for which the employee is being evaluated (10 elements maximum).
Element Title - Enter title of element (refer to Part D block 3).
Element Rating - Enter the rating for the element (5, 3, or 1) (refer to Part D block 8).
Summary Rating: Summary Rating is obtained by adding the values in the Element Rating column and dividing by the number of rated elements (round to
the nearest tenth). Enter the result in Block A1.
Rating of Record: Use the Summary Rating in block A1 to determine the Rating of Record in Block A2. Compare the A1 value to the Summary Level Chart
to obtain the Rating of Record.
NOTE: When a rating on any element is "1" - Unacceptable, the overall Rating of Record shall be "1" - Unacceptable, regardless of the Summary Rating.
Higher Level Review is required in accordance with DoDI 1400.25, Volume 431.
Continuation Sheet. If additional space is needed for general information, progress reviews, or responses, use this page and duplicate as needed. Each
continuation sheet and item being continued must be numbered.
DD FORM 2906, MAR 2016
Page 1 of 5 Pages
PREVIOUS EDITION IS OBSOLETE.
Adobe Designer 11
DEPARTMENT OF DEFENSE
CIVILIAN PERFORMANCE PLAN, PROGRESS REVIEW AND APPRAISAL
EMPLOYEE NAME:
DoD ID
APPRAISAL
(Last, First, Middle Initial)
NUMBER:
YEAR (YYYY):
PRIVACY ACT STATEMENT
AUTHORITY: 5 U.S.C. 43, Performance Appraisal; 5 CFR 430.205, Agency Performance Appraisals; 10 U.S.C. 136, Under Secretary of Defense for
Personnel and Readiness; and DoDI 1400.25, Volume 431, DoD Civilian Personnel Management System: Performance Management and Appraisal
Program; and DoDI 1400.25, Volume 1100, Civilian Human Resources Management Information Technology Portfolio.
PRINCIPAL PURPOSE(S): To document performance elements, associated performance standards, progress review(s) and ratings of record.
ROUTINE USE(S): Applicable Blanket Routine Use(s) are: Law Enforcement Routine Use, Disclosure When Requesting Information Routine Use,
Disclosure of Requested Information Routine Use, Congressional Inquiries Routine Use, Disclosure to the Office of Personnel Management Routine Use,
Disclosure to the Department of Justice for Litigation Routine Use, Disclosure of Information to the National Archives and Records Administration Routine
Use, Disclosure to the Merit Systems Protection Board Routine Use, and Data Breach Remediation Purposes Routine Use. The DoD Blanket Routine Uses
set forth at the beginning of the Office of the Secretary of Defense (OSD) compilation of systems of records notices may apply to this system. The complete
list of DoD Blanket Routine Uses can be found online at:
http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.
The applicable system of records notice is DPR 34 DoD, Defense Civilian Personnel Data System, located at:
http://dpcld.defense.gov/Privacy/SORNsIndex/DODwideSORNArticleView/tabid/6797/Article/570697/dpr-34-dod.aspx.
DISCLOSURE: Voluntary; however, if you are unable or unwilling to complete the administrative portion, your supervisor will complete it to ensure
performance review is linked to individual performance, recognition, and awards.
INSTRUCTIONS FOR COMPLETING THE CIVILIAN PERFORMANCE PLAN, PROGRESS REVIEW AND APPRAISAL
Cover Sheet (Page 1): Enter the employee's full name, DoD ID number, and the current appraisal year. (Completed by employee or Rating Official/
Supervisor.)
PART A - Administrative Data. (Completed by employee and/or Rating Official/Supervisor.)
1. Appraisal Period: a. Enter the rating start date of the appraisal cycle. b. Enter the end date of the appraisal cycle. c. Enter the Effective Date of the
Rating of Record. NOTE: The DoD Performance Management and Appraisal Program cycle is April 1 - March 31 with effective date June 1.
The minimum evaluation period is 90 calendar days.
2. Employee Name: Enter the name of the employee (last, first, middle initial).
3. DoD ID Number: Number found on the back of Common Access Card (NOTE: Do not enter SSN).
4. Position Title and Position Description Number: Enter the official position title and official position description number found in block 15 of SF-50.
5. Pay Plan/Occupational Code/Grade/Step: Enter the employee's pay plan, occupational code (series), grade, and step as of the date the performance
plan is established. May be found in blocks 16, 17, 18 and 19 of SF-50.
6. Organization: Enter the name of the employee's organization.
7. Duty Station: Enter the duty station found in block 39 of SF-50.
PART B - Acknowledgement of Performance Discussions. (Completed by employee, Rating Official/Supervisor and Higher Level Reviewer in
accordance with DoDI 1400.25 Volume 431 and local policy.)
Enter full name, signature and date of acknowledgement by employee, rating official/supervisor and higher level reviewer as appropriate to document the
communication of performance plan(s), progress review(s), modification(s) and rating(s) of record. If modification(s) to the performance elements and
standards are required, enter date modification occurred.
(Completed by Rating Official/Supervisor and discussed with employee.)
DoD Core Values of Leadership, Professionalism, and Technical Knowledge. DoD Core Values and Component/Organization goals and mission statements
will be discussed with employees and annotated on all performance plans in accordance with DoDI 1400.25, Volume 431.
PART D - Performance Element and Standards. (Completed by the employee and Rating Official/Supervisor.)
NOTE: Use the "Duplicate" button at the top of the page to duplicate this page for each element developed.
1. Total Number of Elements. Enter the total number of elements.
2. Element Number. Enter the corresponding number to the element against which the employee is being evaluated.
3. Element Title. Enter the title of the element.
4. Effective Date. Enter date the element was approved (whether initial establishment or newly modified - whichever is more recent).
6. Employee Input (optional). Employees are encouraged to provide a written account of their accomplishments related to each element and associated
standards provided in their performance plan. For example, the employee may describe how their contributions enabled mission accomplishment.
7. Performance Element Narrative. Supervisors are required to justify performance element ratings of "Outstanding" or "Unacceptable" with a narrative.
A narrative is highly encouraged for "Fully Successful" element ratings. The performance narrative must address the employee's performance against the
specific element. Employees are not given a performance narrative or performance elements ratings on progress reviews in accordance with DoDI
1400.25, Volume 431.
8. Element Rating. Mark (X) a rating for each element (5, 3, 1, or NR (Not Rated)).
NOTE: Review employee position descriptions to ensure they are relevant.
(Completed by Rating Official/Supervisor.) See below for column usage.
Element Number - From Part D block 2., number of the element(s) for which the employee is being evaluated (10 elements maximum).
Element Title - Enter title of element (refer to Part D block 3).
Element Rating - Enter the rating for the element (5, 3, or 1) (refer to Part D block 8).
Summary Rating: Summary Rating is obtained by adding the values in the Element Rating column and dividing by the number of rated elements (round to
the nearest tenth). Enter the result in Block A1.
Rating of Record: Use the Summary Rating in block A1 to determine the Rating of Record in Block A2. Compare the A1 value to the Summary Level Chart
to obtain the Rating of Record.
NOTE: When a rating on any element is "1" - Unacceptable, the overall Rating of Record shall be "1" - Unacceptable, regardless of the Summary Rating.
Higher Level Review is required in accordance with DoDI 1400.25, Volume 431.
Continuation Sheet. If additional space is needed for general information, progress reviews, or responses, use this page and duplicate as needed. Each
continuation sheet and item being continued must be numbered.
DD FORM 2906, MAR 2016
Page 1 of 5 Pages
PREVIOUS EDITION IS OBSOLETE.
Adobe Designer 11
DEPARTMENT OF DEFENSE
CIVILIAN PERFORMANCE PLAN, PROGRESS REVIEW AND APPRAISAL
PART A - ADMINISTRATIVE DATA
(To be completed by Employee or Rating Official/Supervisor)
a. START DATE (YYYYMMDD)
b. END DATE (YYYYMMDD)
c. RATING OF RECORD EFFECTIVE DATE (YYYYMMDD)
1. APPRAISAL
PERIOD
2. EMPLOYEE NAME (Last, First, Middle Initial)
3. DoD ID NUMBER
4. POSITION TITLE AND POSITION DESCRIPTION NUMBER
5. PAY PLAN/OCCUPATIONAL CODE/GRADE/STEP
6. ORGANIZATION
7. DUTY STATION
PART B - ACKNOWLEDGEMENT OF PERFORMANCE DISCUSSIONS
(Completed by Employee, Rating Official/Supervisor, and Higher Level Reviewer (Manager) in accordance with DoDI 1400.25, Volume 431)
PERFORMANCE PLAN/
PROGRESS
MODIFICATIONS
RATING OF
VALUES DISCUSSION
REVIEW
(If applicable)
RECORD
EMPLOYEE:
Signature:
Date
(YYYYMMDD)
RATING OFFICIAL/
SUPERVISOR:
Printed Name:
Signature:
Date:
(YYYYMMDD)
Face-to-face
Telephone
Face-to-face
Telephone
Face-to-face
Telephone
Face-to-face
Telephone
Communication
Method
Other:
Other:
Other:
Other:
(face-to-face,
telephone, other)
HIGHER LEVEL
REVIEWER:
Printed Name:
Signature:
Date:
(YYYYMMDD)
MODIFICATION(S) TO PERFORMANCE ELEMENTS AND STANDARDS (If applicable): (Limited to 2,000 characters)
DD FORM 2906, MAR 2016
Page 2 of 5 Pages
PREVIOUS EDITION IS OBSOLETE.
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DEPARTMENT OF DEFENSE
CIVILIAN PERFORMANCE PLAN, PROGRESS REVIEW(S), AND APPRAISAL
(Duplicate this page as needed - once for each performance element.)
EMPLOYEE NAME:
DoD ID
APPRAISAL
(Last, First, Middle Initial)
NUMBER:
YEAR (YYYY):
PART C - DoD CORE VALUES and ORGANIZATIONAL GOALS
(Completed by Rating Official/Supervisor and discussed with employee.)
DoD Core Values of Leadership, Professionalism, and Technical Knowledge
DoD Core Values and Component/Organization goals and mission statements will be discussed with the employee and annotated on all performance plans in
accordance with DoDI 1400.25, Volume 431. (Limited to 1,000 characters)
PART D - PERFORMANCE ELEMENT AND STANDARDS
(Completed by the employee and Rating Official/Supervisor.)
1. TOTAL NUMBER
2. ELEMENT NUMBER
3. ELEMENT TITLE
4. EFFECTIVE DATE
OF ELEMENTS
(YYYYMMDD)
(Max. 10 elements)
5. ELEMENT AND STANDARD(S) (Limited to 1,500 characters)
6. EMPLOYEE INPUT (Optional) (Completed by Employee - Limited to 2,000 characters)
7. PERFORMANCE ELEMENT NARRATIVE (Completed by Rating Official - limited to 2,000 characters)
8. ELEMENT RATING (X one):
5 - OUTSTANDING
1 - UNACCEPTABLE
3 - FULLY SUCCESSFUL
NR - NOT RATED
(Requires justification)
(Requires justification)
DD FORM 2906, MAR 2016
Page 3 of 5 Pages
PREVIOUS EDITION IS OBSOLETE.
Copy
of
Adobe Designer 11
DEPARTMENT OF DEFENSE
CIVILIAN PERFORMANCE PLAN, PROGRESS REVIEW(S), AND APPRAISAL
EMPLOYEE NAME:
DoD ID
APPRAISAL
(Last, First, Middle Initial)
NUMBER:
YEAR (YYYY):
PART E - PERFORMANCE RATING SUMMARY
(Completed by Rating Official/Supervisor - copy Part D blocks 2, 3, and 8.)
c.
a.
b.
ELEMENT RATING
ELEMENT
ELEMENT
(5, 3, or 1)
NUMBER
TITLE
(X box if Not Rated)
NR
1
NR
2
NR
3
NR
4
NR
5
NR
6
NR
7
NR
8
NR
9
NR
10
SUMMARY RATING: Obtain by adding the values in the Performance Element Rating column and dividing by the number of
A1
rated elements (round to the nearest tenth). Enter result in block A1.
RATING OF RECORD: Obtain by using the Summary Rating against the chart below to determine Summary Level.
A2
SUMMARY LEVEL CHART
Range
Summary Level
Rating of Record
Summary Level Rating Criteria
The summary rating of all element ratings of 4.3 or greater results in a rating
4.3 - 5.0
Outstanding
5
of record of "5" - Outstanding, with no element rated "1" - Unacceptable.
The summary rating of all element ratings of between 4.2 and 3.0 results in a
3.0 - 4.2
Fully Successful
3
rating of record of "3" - Fully Successful, with no element rated "1" -
Unacceptable.
2.9 or lower
Unacceptable
1
Any element rated as "1" - Unacceptable.
When a rating on any element is "1" - Unacceptable, the overall Rating of Record shall be "1" - Unacceptable, regardless of the Summary
Rating.
Provide a copy of all pages to employee. Supervisor retains original copy of all pages for records.
DD FORM 2906, MAR 2016
Page 4 of 5 Pages
PREVIOUS EDITION IS OBSOLETE.
Adobe Designer 11
DEPARTMENT OF DEFENSE
CIVILIAN PERFORMANCE PLAN, PROGRESS REVIEW AND APPRAISAL
EMPLOYEE NAME:
DoD ID
APPRAISAL
(Last, First, Middle Initial)
NUMBER:
YEAR (YYYY):
CONTINUATION SHEET # _______
(If additional space is needed for general information, progress reviews, or responses, use this page and duplicate as needed.
Each continuation sheet and item being continued must be numbered.)
DD FORM 2906, MAR 2016
Page 5 of 5 Pages
PREVIOUS EDITION IS OBSOLETE.
Adobe Designer 11

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