DD Form 2912 Claim for Temporary Quarters Subsistence Expense (TQSE) (Sub-voucher)

What Is DD Form 2912?

DD Form 2912, Claim for Temporary Quarters Subsistence Expense (TQSE) (Sub-Voucher) is a form used to review, approve, account and disburse money for Department of Defense (DoD) travelers’ claims.

The latest version of the TQSE claim form - sometimes incorrectly referred to as the DA Form 2912 - was released by the Department of Defense in June 2006 with all previous editions now obsolete. An up-to-date DD Form 2912 fillable version is available for filing and download below or can be found through the Executive Services Directorate website.

The TQSE claim is designed to reimburse employees for some costs paid when occupying temporary quarters at the old or new duty station. The form has to be authorized by the individuals' agency before they occupy temporary quarters. House Hunting Trip (HHT) days will be subtracted from the first 30 days of the TQSE Actual Expense if it takes up more than 30 days. TQSE can be stopped only for official temporary duty or authorized sick leave and its method cannot change if any travel has ever been performed.

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CLAIM FOR TEMPORARY QUARTERS SUBSISTENCE EXPENSE (TQSE)
(SUB-VOUCHER)
PRIVACY ACT STATEMENT
AUTHORITY: 5 U.S.C. Sections 5701, 5724; 2 JTR Ch. 5, Part H; 5 U.S.C. Section 301, Departmental regulations; DoDFMR
7000.14, Vol. 9; and E.O. 9397.
PRINCIPAL PURPOSE(S): This record is used for reviewing, approving, accounting, and disbursing money for claims submitted by
Department of Defense (DoD) travelers for official Government travel. The Social Security number (SSN) is used to maintain a
numerical identification filing system for filing and retrieving individual claims.
ROUTINE USE(S): Disclosures are permitted under 5 U.S.C. 552a(b), Privacy Act of 1974, as amended. In addition, information
may be disclosed to the Internal Revenue Service for travel allowances, which are subject to Federal income taxes, and for any
DoD "Blanket Routine Use" as published in the Federal Register.
DISCLOSURE: Voluntary; however, failure to furnish the information requested may result in total or partial denial of the amount
claimed.
PENALTY STATEMENT
There are severe criminal and civil penalties for knowingly submitting a false, fictitious, or fraudulent claim (U.S. Code, Title 18,
Sections 287 and 1001; and Title 31, Section 3729).
2. SOCIAL SECURITY NUMBER
1. EMPLOYEE NAME (Last, First, Middle Initial)
3. GRADE
4. NEW DUTY STATION
5. DATE REPORTED FOR DUTY (YYYYMMDD)
6. DATE VACATED OLD RESIDENCE: (YYYYMMDD)
7. DATE OCCUPIED NEW RESIDENCE: (YYYYMMDD)
a. EMPLOYEE
b. DEPENDENTS
a. EMPLOYEE
b. DEPENDENTS
8. NAME(S) OF DEPENDENT(S) INCLUDED IN CLAIM (Last, First, Middle Initial) (Show only eligible members of family included in travel
authorization (DD 1614).)
INSTRUCTIONS
All expenses will be itemized and only actual expenses claimed. Home meal cost will be accumulated and averaged for all meals
prepared at home.
If expenses claimed are for temporary quarters occupied at different locations by the employee and dependent(s), use separate
expense itemization sheets for each location. Temporary quarters occupied at other than the old or new duty station location
requires approval by the order approving official based on a determination that such occupancy is justified.
If any other claim has been made for temporary quarters expenses in connection with this PCS move, explain. Attach copy of paid
voucher if claim has been paid.
If separate claim has been made for PCS travel from old to new duty station, explain. Attach copy of paid voucher if claim has been
paid.
If official temporary duty travel was performed during the temporary quarters subsistence expense or foreign allowance
reimbursement claim period, explain. Attach copy of paid voucher if claim has been paid.
Occupancy of permanent quarters occurs when the employee or any member of the family starts occupying the permanent quarters.
Receipts are required for lodging expenses and any single expense of $75.00 or more to include meal expense for one or more
individuals.
ADDITIONAL NOTES:
DD FORM 2912, JUN 2006
PREVIOUS EDITION IS OBSOLETE.
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How to Fill Out DD Form 2912?

The form is made up of two pages with filing guidelines provided on the first page. DD Form 2912 instructions are as follows:

  1. First, the individual has to provide their full name, social security number, and grade in Boxes 1, 2 and 3.
  2. The form then requires the location of the new duty station and the date reporting for duty in Boxes 4 and 5 respectively.
  3. Box 6 is intended for the date when the DoD employee and their dependents vacated their old residence. Box 7 is for the dates of staying at their new place of residence.
  4. Dependents included in the claim should be listed in Box 8.
  5. Any additional notes can be provided in the blank box on the first page of the form.
  6. The second page of the form contains a chart for listing all incurred expenses.  Most Columns are self-explanatory .
    • Column C requires specifying whether the money was spent by the employee or their dependents. 
    • Column D - Lodging - requires the location and costs of every lodging facility.
    • Column E - Meal Cost - should include the type of meal and whether it was homemade or commercially bought.
    • Column F - Laundry - is divided to contain the cost of washes and dry cleanings. The final column should contain the total amount of expenses from all previous columns. Each column should be totaled separately in the last line of the chart.
  7. The employee should sign and date the form in Boxes 10 and 11.
  8. Additional explanations, periods of TDY or other deviations during the period of temporary quarters should be provided in Box 12.
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