DD Form 2861 Cross-reference

DD Form 2861 Instructions

1. Each page of the DD 2861 consists of three sections. Section I of the form is called the cross-reference section. This part requires name, number or subject under which the DD Form 2861 is filed.

2. Section II, Identification, consists of four blocks.

   • Block A is for submitting the date of the document, which can also serve as a filing date of the form;
   • Blocks B and C are for submitting the 'TO' and 'FROM' addresses respectively. Organizational titles or locations can be used to identify to whom or from whom the letter is sent;
   • Block D is for a brief summary of the contents. Understandable and legible abbreviations must be used when summarizing the contents of the documents.

3. Section III of the form - Filed - provides the name, number, or subject under which the document itself is filed.

The cross-reference sheets must be prepared in two cases. These are:

1. When a document contains more than one name, number or subject under which it should be filed;
2. When there are not enough copies of the record itself that are available for this purpose.

There are three types of cross-reference with a different amount of pages required for each case.

1. For a single cross-reference, only the first page from the form is required to be filed. A cross-reference caption must be entered in open space opposite the right-facing arrow;
2. For a double cross-reference, the first two pages from the form are filed. The first caption must be entered in the open space opposite the right-facing arrow and the second one in the shaded space that matches the open space on the second sheet;
3. A triple cross-reference requires all three pages to be filed with captions in all three spaces provided.