DD Form 3041 Accountable Property System of Record (Apsr) Requirements Checklist for Internal Use Software (Ius)

DD Form 3041 - also known as the "Accountable Property System Of Record (apsr) Requirements Checklist For Internal Use Software (ius)" - is a Military form issued and used by the United States Department of Defense.

The form - often incorrectly referred to as the DA form 3041 - was last revised on March 1, 2017. Download an up-to-date fillable DD Form 3041 down below in PDF-format or find it on the Department of Defense documentation website.

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ACCOUNTABLE PROPERTY SYSTEM OF RECORD (APSR)
REPORT CONTROL SYMBOL
REQUIREMENTS CHECKLIST FOR INTERNAL USE SOFTWARE (IUS)
DD-AT&L(A)2620
INSTRUCTIONS
For each item below, identify whether the capability exists within the target system. If the capability exists, check the `yes' box and write in the
comments how the system accomplishes the action. If not, check the `no' box and write if there is an alternate method (e.g., secondary system) that
accomplishes the action or if plans exist to modify the target system.
TARGET SYSTEM
SECTION I - CORE REQUIREMENTS
a. CHECKLIST ITEM
b. APPLICABLE?
c. COMMENTS
(X)
YES
NO
1. Does the property system maintain an individual
subsidiary account for IUS in development, with ledgers
for each IUS project to facilitate the transfer of associated
costs to the applicable property or expense account?
2. Does the system record accumulated amortization based
on the estimated cost and the number of years the
Property, Plant, & Equipment (PP&E) has been in use
relative to its estimated useful life?
3. Does the system capture the acquisition cost of an asset,
any changes in the valuation, and costs for upgrades that
introduce significant additional capabilities?
4. Does the system in the period of disposal, retirement, or
removal from service, remove the asset from the asset
accounts along with associated accumulated amortization
and expense remaining unrecovered balances.
5. Does the system capture the type of disposal for all
property?
6. Does the system allow an entity to disclose, in its
financial statements, information for each major asset
class of general PP&E?
7. Does the system directly interface with the core financial
system?
8. Does the system include capture the required capital data
elements?
• Requiring (reporting) DoDAAC
• Acquisition Method • Parent system
• System sub-system
• Placed in service date
• General ledger classification
• General ledger accounting code
• Gross asset value
• Useful life
• Accumulated amortization
• Amortization method
• Obligating document number or posting reference
• Accountable responsible party
• Standard line of accounting
• Transaction type
• Transaction date
DD FORM 3041, MAR 2017
Page 1 of 2
Adobe LiveCycle Designer ES4
ACCOUNTABLE PROPERTY SYSTEM OF RECORD (APSR)
REPORT CONTROL SYMBOL
REQUIREMENTS CHECKLIST FOR INTERNAL USE SOFTWARE (IUS)
DD-AT&L(A)2620
INSTRUCTIONS
For each item below, identify whether the capability exists within the target system. If the capability exists, check the `yes' box and write in the
comments how the system accomplishes the action. If not, check the `no' box and write if there is an alternate method (e.g., secondary system) that
accomplishes the action or if plans exist to modify the target system.
TARGET SYSTEM
SECTION I - CORE REQUIREMENTS
a. CHECKLIST ITEM
b. APPLICABLE?
c. COMMENTS
(X)
YES
NO
1. Does the property system maintain an individual
subsidiary account for IUS in development, with ledgers
for each IUS project to facilitate the transfer of associated
costs to the applicable property or expense account?
2. Does the system record accumulated amortization based
on the estimated cost and the number of years the
Property, Plant, & Equipment (PP&E) has been in use
relative to its estimated useful life?
3. Does the system capture the acquisition cost of an asset,
any changes in the valuation, and costs for upgrades that
introduce significant additional capabilities?
4. Does the system in the period of disposal, retirement, or
removal from service, remove the asset from the asset
accounts along with associated accumulated amortization
and expense remaining unrecovered balances.
5. Does the system capture the type of disposal for all
property?
6. Does the system allow an entity to disclose, in its
financial statements, information for each major asset
class of general PP&E?
7. Does the system directly interface with the core financial
system?
8. Does the system include capture the required capital data
elements?
• Requiring (reporting) DoDAAC
• Acquisition Method • Parent system
• System sub-system
• Placed in service date
• General ledger classification
• General ledger accounting code
• Gross asset value
• Useful life
• Accumulated amortization
• Amortization method
• Obligating document number or posting reference
• Accountable responsible party
• Standard line of accounting
• Transaction type
• Transaction date
DD FORM 3041, MAR 2017
Page 1 of 2
Adobe LiveCycle Designer ES4
TARGET SYSTEM
SECTION I - CORE REQUIREMENTS
(Continued)
a. CHECKLIST ITEM
b. APPLICABLE?
c. COMMENTS
(X)
YES
NO
9. Does the system capture the required general data
elements?
• DoD Unique Software Identifier
• Item name or software title
• Software type
• Original manufacturer part number/stock keeping unit
• Software developer/publish
• Version • Quantity
• Hosting environment
• National stock number or catalog equivalent
10. Does the system provide automated functionality to
query document additions, modifications and
cancellations?
Parameters include:
• User ID
• Document number
• Document type
• Change type (add, modify, cancel)
• Transaction date range
• Accounting period
SECTION II - ADDITIONAL CAPABILITIES
a. CHECKLIST ITEM
b. APPLICABLE?
c. COMMENTS
(X)
YES
NO
1. Does the system provide the ability to capture the
following items using automated functionality
• Acceptance official
• Date products accepted
• Quantity/amount accepted
• Vendor ID number and name
• Ship to locations
• Contract number
• Receiving document (i.e., DD250)
2. Does the system capture an item's current use status
(e.g., active and on network, in inventory and off network,
or removed from inventory)?
3. Does the system accept data from DoD enterprise
systems (e.g., Select and Native Programming Data Input
System Defense Information Technology Portfolio
Registry, Wide Area Workflow)?
4. Does the APSR maintain data in a way that supports
separation of duties?
SECTION III - PREPARATION AND APPROVAL
1. PREPARED BY
2. APPROVED BY
(Signature)
(Signature)
DD FORM 3041, MAR 2017
Page 2 of 2
Adobe LiveCycle Designer ES4

Download DD Form 3041 Accountable Property System of Record (Apsr) Requirements Checklist for Internal Use Software (Ius)

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