Instructions for DD Form 2617 - Preparation of Engineering Release Record Utilizing

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INSTRUCTIONS FOR PREPARATION OF
ENGINEERING RELEASE RECORD UTILIZING DD FORM 2617
GENERAL
CODE DOCUMENT TITLE (EXAMPLES)
SCOPE. This instruction establishes uniform requirements for the preparation
3D
3-dimensional CAD Models
of the DD Form 2617, "Engineering Release Record".
DR
Drawings
SQ
Quality Assurance Provisions
APPLICATION. The provisions of this instruction apply whenever the ERR is
IL
Index List
utilized to authorize use of new approved configuration documentation.
EL
List of Inspection Equipment
DL
Data List
APPLICABLE DOCUMENTS. DI-SESS-80463
PL
Parts List
PS
Special Packaging Instructions
GENERAL REQUIREMENTS. DD Form 2617 is not mandatory and is
ED
List of Equipment - Depot Installed
provided for reference only. ERRs may be prepared in Supplier format with
EM
List of Equipment - Manufacturer Installed
the approval of the Acquirer.
ET
List of Equipment - Troop Installed
B-5
Developent Specification
Distribution Statement. Use this block to insert the appropriate Distribution
C-5
Product Specification
Statement and/or Export Control Warning for this form in accordance with
CPTPR
Computer Program Test Procedure
Block 9 of the applicable DD Form 1423, “Contract Data Requirements List”
CPTS
Computer Program Test Specification
which this document is being delivered against and/or DODI 5230.24,
DBDD
Database Design Document
Distribution Statements on Technical Documents.
FSM
Firmware Support Manual
IDS
Interface Design Specification
DETAILED REQUIREMENTS. Detailed instruction for completion of the ERR.
IRS
Interface Requirements Specification
LCUG
Life Cycle Software Support Environment User's Guide
Block 1. Date Prepared. Enter the date which the ERR was prepared or
PDD
Preliminary Description Document
submitted for approval.
PDS
Program Design Specification
PPD
Program Package Document
Block 2. ERR No. Enter the unique ERR identification number or the number
PPS
Program Performance Specification
assigned by the Acquirer.
SPS
Software Product Specification
SRS
Software Requirements Specification
Block 3. Procuring Activity Number. To be entered by the procuring activity
SS
System Specification
to provide an internal processing number if required.
STD
Software Test Description
STPR
Software Test Procedure
Block 4. ERR Page No. Enter the page number of the ERR form.
TEMP
Test and Evaluation Master Plan
VDD
Version Description Document
Block 5. Baseline Established or Changed. Check appropriate block to
identify the configuration baseline established or changed.
Block 11c. Number. Enter documents in a logical order by types of
documents in ascending numerical and alpha-numerical sequence.
Block 6. Type of Release. Check appropriate block to indicate whether
release is establishing a baseline (initial) or a change to the established
Block 11d. Page of. Enter the particular page number of the total count of
configuration baseline.
pages in Column 11e. No entry required for single page documents.
Block 7. ECP Number. Enter the ECP number associated with this ERR.
Block 11e. Pages. Enter the total count of pages comprising the document.
No entry required for single page documents.
Block 8. ECP Approval Date. Enter the date the ECP, which this ERR is
based, was approved.
Block 11f. Letter. Enter the new revision symbol to be issued for the
document listed in Column 11c.. For original documentation, enter a hyphen
Block 9a. Affected Item Nomenclature. Enter the nomenclature for the
(-).
affected system or configuration item.
Block 11g. Date. Enter the document date.
Block 9b. Part Number. Enter the Part Number for the affected system or
configuration item.
Block 11h. Release. (1) Initial Release (IR). Enter "X" if the document is
being initially released. (2) New Application Release (NAR). Enter "X" if the
Block 9c. NSN. Enter the National Stock Number (NSN) for the affected
document has a new application.
system or configuration item if available.
Block 11i. Change. (1) Change (CH). Enter "X" for each document listed for
Block 10. Remarks or Miscellaneous. Enter the identification numbers of
which the revision level of an established baseline document is being
additional ECPs, when applicable. This block can also be used to note the
changed. (2) Cancellation (CAN). Enter "X" for each listed document which is
item that the documentation identifies (e.g., system specification, minor item,
to be deleted from an established configuration baseline.
configuration item, critical component, partial or complete releases, or any
other remarks pertinent to the data being released).
Block 11j. Other. For optional use.
Block 11. Data Released or Revised. In the space provided within Block 11,
Block 12. Submitted by. Enter typed, printed, or stamped name and
enter each document and sheet as a separate line entry per the instructions
signature of responsible drafting or engineering services organization or
below. EXCEPTION: Multi-sheet documents are to be entered as a single line
engineering segment.
entry when all sheets are maintained as the same revision.
Block 13. Approved by. To be completed by the authorized acquiring activity
Block 11a. CAGE Code. Enter the CAGE Code of the document listed in
official.
Block 11c.
Block 11b. Type. Enter document type code (commonly used acronym as
shown in the following examples):
DD FORM 2617 INSTRUCTIONS 20180620
PREVIOUS EDITION IS OBSOLETE
Page 1 of 1
INSTRUCTIONS FOR PREPARATION OF
ENGINEERING RELEASE RECORD UTILIZING DD FORM 2617
GENERAL
CODE DOCUMENT TITLE (EXAMPLES)
SCOPE. This instruction establishes uniform requirements for the preparation
3D
3-dimensional CAD Models
of the DD Form 2617, "Engineering Release Record".
DR
Drawings
SQ
Quality Assurance Provisions
APPLICATION. The provisions of this instruction apply whenever the ERR is
IL
Index List
utilized to authorize use of new approved configuration documentation.
EL
List of Inspection Equipment
DL
Data List
APPLICABLE DOCUMENTS. DI-SESS-80463
PL
Parts List
PS
Special Packaging Instructions
GENERAL REQUIREMENTS. DD Form 2617 is not mandatory and is
ED
List of Equipment - Depot Installed
provided for reference only. ERRs may be prepared in Supplier format with
EM
List of Equipment - Manufacturer Installed
the approval of the Acquirer.
ET
List of Equipment - Troop Installed
B-5
Developent Specification
Distribution Statement. Use this block to insert the appropriate Distribution
C-5
Product Specification
Statement and/or Export Control Warning for this form in accordance with
CPTPR
Computer Program Test Procedure
Block 9 of the applicable DD Form 1423, “Contract Data Requirements List”
CPTS
Computer Program Test Specification
which this document is being delivered against and/or DODI 5230.24,
DBDD
Database Design Document
Distribution Statements on Technical Documents.
FSM
Firmware Support Manual
IDS
Interface Design Specification
DETAILED REQUIREMENTS. Detailed instruction for completion of the ERR.
IRS
Interface Requirements Specification
LCUG
Life Cycle Software Support Environment User's Guide
Block 1. Date Prepared. Enter the date which the ERR was prepared or
PDD
Preliminary Description Document
submitted for approval.
PDS
Program Design Specification
PPD
Program Package Document
Block 2. ERR No. Enter the unique ERR identification number or the number
PPS
Program Performance Specification
assigned by the Acquirer.
SPS
Software Product Specification
SRS
Software Requirements Specification
Block 3. Procuring Activity Number. To be entered by the procuring activity
SS
System Specification
to provide an internal processing number if required.
STD
Software Test Description
STPR
Software Test Procedure
Block 4. ERR Page No. Enter the page number of the ERR form.
TEMP
Test and Evaluation Master Plan
VDD
Version Description Document
Block 5. Baseline Established or Changed. Check appropriate block to
identify the configuration baseline established or changed.
Block 11c. Number. Enter documents in a logical order by types of
documents in ascending numerical and alpha-numerical sequence.
Block 6. Type of Release. Check appropriate block to indicate whether
release is establishing a baseline (initial) or a change to the established
Block 11d. Page of. Enter the particular page number of the total count of
configuration baseline.
pages in Column 11e. No entry required for single page documents.
Block 7. ECP Number. Enter the ECP number associated with this ERR.
Block 11e. Pages. Enter the total count of pages comprising the document.
No entry required for single page documents.
Block 8. ECP Approval Date. Enter the date the ECP, which this ERR is
based, was approved.
Block 11f. Letter. Enter the new revision symbol to be issued for the
document listed in Column 11c.. For original documentation, enter a hyphen
Block 9a. Affected Item Nomenclature. Enter the nomenclature for the
(-).
affected system or configuration item.
Block 11g. Date. Enter the document date.
Block 9b. Part Number. Enter the Part Number for the affected system or
configuration item.
Block 11h. Release. (1) Initial Release (IR). Enter "X" if the document is
being initially released. (2) New Application Release (NAR). Enter "X" if the
Block 9c. NSN. Enter the National Stock Number (NSN) for the affected
document has a new application.
system or configuration item if available.
Block 11i. Change. (1) Change (CH). Enter "X" for each document listed for
Block 10. Remarks or Miscellaneous. Enter the identification numbers of
which the revision level of an established baseline document is being
additional ECPs, when applicable. This block can also be used to note the
changed. (2) Cancellation (CAN). Enter "X" for each listed document which is
item that the documentation identifies (e.g., system specification, minor item,
to be deleted from an established configuration baseline.
configuration item, critical component, partial or complete releases, or any
other remarks pertinent to the data being released).
Block 11j. Other. For optional use.
Block 11. Data Released or Revised. In the space provided within Block 11,
Block 12. Submitted by. Enter typed, printed, or stamped name and
enter each document and sheet as a separate line entry per the instructions
signature of responsible drafting or engineering services organization or
below. EXCEPTION: Multi-sheet documents are to be entered as a single line
engineering segment.
entry when all sheets are maintained as the same revision.
Block 13. Approved by. To be completed by the authorized acquiring activity
Block 11a. CAGE Code. Enter the CAGE Code of the document listed in
official.
Block 11c.
Block 11b. Type. Enter document type code (commonly used acronym as
shown in the following examples):
DD FORM 2617 INSTRUCTIONS 20180620
PREVIOUS EDITION IS OBSOLETE
Page 1 of 1

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